HR Preboarding Coordinator

Mayo Clinic Healthcare; Rochester (MN); Remote; Full time

Job summary

Mayo Clinic is seeking a Human Resources Coordinator to support recruitment processes and ensure a smooth onboarding experience for new hires. This full-time role offers competitive compensation and benefits, with opportunities for advancement in a supportive environment.

Benefits

Medical Plan Options

Dental Coverage

Vision Plan

Retirement Package

Qualifications

• Two years' experience in secretarial/administrative assistant role.
• Excellent grammar, punctuation, and English skills.

Responsibilities

• Supports recruitment processes including scheduling interviews.
• Ensures new hires receive clear directions and support.

Skills

Organizational Skills

Interpersonal Skills

English

Education

Bachelor's Degree

One- or Two-Year Degree/Diploma

Job description

2 days ago Be among the first 25 applicants

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

Supports the recruitment pre- and post-offer hire processes (e.g., scheduling interviews, creating candidate/new hire paperwork, scheduling pre-employment physicals and drug screens, performing and evaluating background checks, and coordinating pre- and post-offer travel and reimbursements). Applies professional administrative expertise, exercising initiative and proficient organizational skills to perform duties supporting new staff recruitment. Ensures new hires are provided clear directions on their responsibilities, engages with them prior to start, troubleshoots post-offer issues, and ensures all contingencies are met for a smooth onboarding process.

Qualifications

Requires a successful completion of a one- or two-year degree/diploma in an administrative or secretarial field, or a minimum of two years' experience in a secretarial/administrative assistant role managing calendars, correspondence, reports, spreadsheets, and travel arrangements, or a Bachelor's degree. Must have excellent grammar, punctuation, and English skills, proficiency with office technology, high-level organizational and interpersonal skills, and the ability to prioritize tasks. Previous HR or recruitment experience is preferred. Must demonstrate good judgment, confidentiality, attention to detail, and adaptability.

Additional Details

Exemption Status: Nonexempt

Compensation: $21.48 - $29.02 / hour

Benefits Eligible: Yes

Schedule: Full Time, M-F, 8 AM - 5 PM. Remote work possible within the U.S.

Hours/Pay Period: 80

Weekend Schedule: As needed

Site Description: Multiple locations including Minnesota, Arizona, Florida, and international sites, offering diverse work environments.

Equal Opportunity: All qualified applicants will receive consideration regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, veteran, or disability status. Mayo Clinic participates in E-Verify.

Recruiter

Maggie Kramer

Seniority level

Entry level

Employment type

Full-time

Job function

Human Resources

Industries

Hospitals and Health Care

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