HR Practice Coordinator

McGuire Sponsel; Indianapolis (IN); On-site; USD 30,000 - 47,000; Full time

Benefits offered by this job

4 weeks PTO

9 paid holidays

Summer Fridays

Wellness programs

401(k) with employer match

Job summary

McGuire Sponsel is seeking an HR & Recruiting Specialist to own recruitment, HR administrative tasks, and employee engagement efforts. The role supports onboarding, talent development, and culture initiatives across the firm, reporting to the HR & Recruiting Specialist.

Department: Human Resources • Type: Full-time, non-exempt • Pay: Hourly plus discretionary performance bonus. Indianapolis HQ—onsite opportunities across the country.

Qualifications

• Bachelor’s degree in human resources, business, or a related field.
• 2+ years of HR experience; onboarding experience as well is a plus.
• Strong communications, organizational, and people skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple projects in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Suite.
• Experience in ATS and HRIS platforms, ClearCo is a bonus.
• Valid U.S. driver’s license and reliable transportation.
• Ability to travel occasionally to our other office locations when needed.
• Event planning or employee engagement experience is a plus.

Responsibilities

• Talent Acquisition support
• HR Administration: benefits, compliance, vendor management
• Lead Open Enrollment administration
• Run reporting and data analytics as needed
• Coordinate and support learning and development programs
• Assist in HRIS administration, onboarding, and offboarding
• Leverage AI for HR research and technical questions
• Systems administrator on HR platforms
• Organize and schedule Week One orientation and training
• Plan team-building activities and culture initiatives
• Promote employee recognition and appreciation programs
• Support various HR projects and ensure attention to detail
• Communicate clearly with different audiences and adapt as needed
• Deliver high-quality results with ownership and efficiency
• Support HR operations including onboarding and inquiries
• Plan and prioritize multiple deadlines independently
• Demonstrate emotional intelligence and effective decision-making
• Aim for high-quality outcomes aligned with company values
• Support flexible benefits, payroll, and compliance processes

Skills

Communication skills

Organizational skills

People skills

Microsoft Office

ATS

HRIS

Travel readiness

Event planning

Education

Bachelor’s degree in HR

Tools

ClearCo

ATS

HRIS

Job description

Career Opportunities with McGuire Sponsel

A great place to work.

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McGuire Sponsel is a national specialty tax consulting firm founded in 2007. We serve 500+ CPAs and businesses across the country. We pride ourselves on combining technical expertise with exceptional client service. We have 5 offices throughout the United States: Indianapolis (HQ), Atlanta, Dallas, Phoenix, & Detroit. We are a rapidly-growing consulting firm and pride ourselves on finding and cultivating the best talent! As the HR & Recruiting Specialist, you will help with the most important part of our firm - our people! In this role, you'll support all functions that attract, develop, and retain our top talent. Read about our GREAT culture below...

Core Values

• Growth Mindset: We embrace challenges as opportunities to learn and evolve. With a deep desire to continuously level up, we approach our work with curiosity, humility, and a willingness to fail forward. Progress is built on iteration, not perfection.
• Relationship Focus: We invest in authentic, trusting relationships — with our clients, our teammates, and ourselves. We lead with honesty, communicate openly, and collaborate with intentionality. Strong relationships are our foundation for great work and long-term success.
• Strives for Excellence: We hold ourselves to the highest standards of integrity, quality, and intelligence. From strategic thinking to technical execution, we take pride in delivering exceptional work. Excellence is not an outcome — it's a mindset we bring to everything we do.
• Awareness: We operate with emotional intelligence and self-awareness, understanding how our actions impact others and the broader team. We’re committed to personal growth, constructive feedback, and leading ourselves before leading others.
• Tenacity: We show up with resilience, grit, and determination — especially when the work gets hard. We’re solutions-oriented, driven, and persistent in pursuing the best outcomes for our clients and our team. We don’t give up; we level up.

Role Overview

A cornerstone of McGuire Sponsel is our firm’s commitment to reinvesting into the firm. This reinvestment is evident when looking at our employees' personal and professional growth. We support a culture that promotes work-life balance so team members can meet their personal goals and responsibilities. Our commitment to people is reflected in our positive work environment that attracts and develops talented professionals. Our HR team is crucial in leading the efforts in developing, recruiting, retaining, and supporting the amazing talent that we have. As the HR & Recruiting Specialist, you would be owning recruitment, HR administrative, and engagement efforts for the firm and operating as the firm's culture champion.

Department: Human Resources
Reports to: HR & Recruiting Specialist
Type: Full-time, non-exempt
Pay: Hourly plus discretionary performance bonus

Responsibilities

• Talent Acquisition support
• HR Administration: benefits administration, HR compliance support, vendor management with our PEO, employee relations, leave and workers compensation administration, 401(k) administration, miscellaneous admin support
• Lead the administration of Open Enrollment for employee benefits
• Run reporting and any other data analytics as needed
• Coordinate and support our learning and development programs
• Assist in employee documentation and HRIS administration
• Leverage AI as needed for research and technical questions
• Systems administrator on all HR platforms
• Onboarding and New Hire administration support
• Offboarding administration support
• Week One Training Coordination: Organize and schedule week-one orientation and training; partner with hiring managers to ensure an organized onboarding for new hires to acclimate to the Firm; schedule 30-60-90 day check‑ins with new hires to get a pulse on engagement, progress, and role alignment.
• Team Building and Culture Initiatives: Assist with team‑building activities and company culture events; support initiatives that promote engagement, collaboration, and retention; contribute ideas and strategies that strengthen workplace culture and employee morale.
• Employee Recognition and Appreciation: Serve as the administrator of the employee appreciation platform; promote participation and facilitate user training; partner with leadership to align recognition programs with company values and strategic goals.
• Project Management as Needed
• Attention to Detail: Establishes quality checks and best practices, proactively identifies potential errors, and reviews work to improve accuracy and quality.
• Effective Communication: Tailors communication to different audiences, communicates clearly and confidently, and checks for understanding while adjusting communication as needed.
• Execution Excellence: Takes ownership of outcomes, balances quality, speed, and efficiency, and consistently delivers high-quality results independently.
• Human Resources Management: Understands and applies basic compliance and policy requirements while accurately and consistently supporting HR operations, including onboarding, documentation, and employee inquiries.
• Planning, Prioritizing & Organizing: Manages multiple priorities and deadlines independently, anticipates workload, plans ahead, and adjusts priorities based on urgency and importance.
• Emotional Intelligence: Recognizes emotions in typical situations and their effects on self and others.
• Decision Making: Uses critical thinking, good business sense and organizational values to make decisions involving varying levels of risk and ambiguity.
• Achievement Orientation: Focuses efforts on achieving high quality results consistent with the organization’s standards and goals.

Role Qualifications

• Bachelor’s degree in human resources, business, or a related field.
• 2+ years of HR experience; onboarding experience as well is a plus.
• Strong communications, organizational, and people skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple projects in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Suite.
• Experience in ATS and HRIS platforms, ClearCo is a bonus.
• Valid U.S. driver’s license and reliable transportation.
• Ability to travel occasionally to our other office locations when needed.
• Event planning or employee engagement experience is a plus.
• Pet Wellness (Wagmo)
• Voluntary STD benefits and company-paid LTD
• Flexible Spending Accounts and Health Savings Accounts
• Life and Accidental Death & Dismemberment Insurance
• Supplemental Benefits (Accident, Cancer, Hospital Indemnity, & Critical Illness)
• Savings Marketplace – discounts on hotels, flights, movie tickets, electronics and more
• 401(k) with employer match
• 4 weeks of PTO
• 9 paid holidays & Summer Fridays
• Wellness programs
• Team-building events and social outings
• Clear career path and advancement opportunities

EEO Statement
McGuire Sponsel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.