HR & Payroll Specialist

Sibelco; Town of Belgium (WI); Hybrid; USD 48,000 - 68,000; Full time

Benefits offered by this job

€10 meal vouchers

Group and hospitalization insurance

Up to 39 days of annual leave

Career development opportunities

Job summary

Sibelco is seeking a Payroll Specialist in Belgium to manage end-to-end payroll processes and HR operations. You will coordinate with payroll providers, maintain HR records in Workday and Protime, and ensure GDPR compliance while supporting recruitment and onboarding activities.

Requirements include a Bachelor's in HR or related field, 2–5 years of payroll experience, and fluency in Dutch and English. A strong eye for detail and confidentiality are essential for success.

Qualifications

• Bachelor's degree in Human Resources or related field.
• 2–5 years of payroll and HR administration experience.
• Strong knowledge of Belgian payroll legislation.
• Experience with Protime and Workday is a strong asset.
• Excellent attention to detail and accuracy.
• Confidentiality and professionalism in handling data.
• Fluent in Dutch and English; good MS Office (Excel).

Responsibilities

• Manage end-to-end monthly payroll processing with internal and external providers.
• Handle employee lifecycle from onboarding to offboarding and HR documentation.
• Maintain HR records in Workday and related systems (Protime).
• Administer time and attendance and payroll-related calculations.
• Support audits, data quality, GDPR compliance, and HR service delivery.

Skills

Payroll processing

HR administration

Attention to detail

Analytical skills

Communication skills

Dutch language

English language

Excel

Discretion

Teamwork

Education

Bachelor's degree in Human Resources or related

Tools

Workday

Protime

HRIS

Job description

**Job title: Payroll Specialist (with broad HR operations responsibilities)****Location:** Dessel **At Sibelco, we advance life through materials.**For over 150 years, we’ve been a trusted leader in sourcing, transforming, and distributing specialty industrial minerals. Our work powers progress across industries as diverse as glass, ceramics, construction, coatings, polymers, and water purification. Beyond our materials, we’re proud of our commitment to sustainability, innovation, and empowering people from all walks of life to thrive and make a meaningful impact. **Are We the Perfect Match?**At Sibelco, we believe building a successful career is a two-way journey. We’re looking for individuals who share our values and vision, just as much as you’re seeking a company that aligns with your aspirations. Together, we can shape the future. **Job Description: Your Impact in this role**The role reports to the HR Partner Business Services Dessel HR, Employee and Industrials Relations and works closely with the HR Representative Soft HR (HRBP), HR Representative Hard HR, managers; and off course our employees. The position plays a key role in the HR Employee life cycle from A-Z with the payroll process as the important heart of our HR department. **In the role, your responsibilities will include but are not limited to:*** Manage the end-to-end monthly payroll process in collaboration with internal stakeholders and external payroll providers (blue-collar and white-collar jobs).* Ensure accurate and compliant payroll administration in line with Belgian legislation and company policies.* Manage the employee lifecycle administration from onboarding to offboarding, including contracts, personnel file management and HR documentation.* Maintain and update employee records within the HR information systems. (Workday, eblox,...)* Administer time and attendance processes, including maintenance of the Protime system.* Act as first point of contact for employees regarding payroll, benefits, leave administration and HR operational questions.* Prepare payroll-related calculations such as holiday pay, severance calculations, salary simulations and other personnel cost calculations.* Support audits and internal controls by ensuring complete and accurate HR documentation.* Monitor data quality and ensure compliance with HR, payroll and GDPR requirements.* Collaborate closely with the HR Representative Hard HR and HR Representative Soft HR (HRBP) to ensure seamless HR service delivery.* Support recruitment administration and onboarding activities when required.* Contribute to continuous improvement initiatives within payroll and HR processes.* Serve as back-up and support for other HR operational activities within the HR department.* Participate in HR projects related to digitalization, process optimization and employee experience improvements.**What you bring to the table:*** Bachelor's degree in Human Resources, Payroll, Business Administration or equivalent through experience.* 2-5 years of experience in payroll and HR administration within a complex organization.* Strong knowledge of Belgian social legislation and payroll processes.* Experience working with payroll and time management systems (experience with Protime and Workday is a strong asset).* Excellent attention to detail and high level of accuracy.* Strong analytical and problem-solving skills.* Ability to handle confidential information with discretion and professionalism.* Customer-oriented mindset with excellent communication skills.* Good organizational skills and ability to manage multiple priorities simultaneously.* Proficient in Microsoft Office applications, especially Excel.* Fluent in Dutch and English* Teamplayer**Employee Type:**Permanent **What We Offer*** **€10 meal vouchers** for every day worked.* **Group and hospitalization insurance** for added financial security and peace of mind.* **Up to 39 days of annual leave**, including: + 20 statutory vacation days + Up to 18 compensation days + 1 additional Sibelco holiday (26 December)* **Career development opportunities** within a leading international and sustainable company.* A **people-focused culture** where safety, wellbeing, collaboration, and growth come first.Join us and help shape the future of essential minerals in an environment where you can thrive both professionally and personally.