HR & Payroll Operations Manager

Elegance Senior Living; Bala Cynwyd (PA); On-site; USD 45,000 - 65,000; Full time

Job summary

Elegance Senior Living in Bala Cynwyd, PA seeks an experienced payroll and HR administrator responsible for processing payroll, maintaining records, and producing labor reports for the Executive Director.

The role supports month-end close, new hire paperwork, I-9s, invoicing, and collaboration with People Services on HR, benefits, recruiting and training, while upholding compliance and safety standards.

Qualifications

• Must be able to process payroll accurately and on time.
• Maintain accurate personnel files and HR records.
• Coordinate month-end close and reporting.
• Ensure I-9s and pre-employment screenings are completed.
• Maintain compliance with State and Federal laws.
• Collaborate with People Services on HR, payroll, benefits, recruiting and training.

Responsibilities

• Processes all payroll for company operations in a timely manner.
• Maintains team member records and personnel files in compliance.
• Provides labor reports to the Executive Director from payroll system.
• Assists month-end closing tasks with the management company.
• Oversees new resident orientation and ensures signatures on rental agreements.
• Documents late resident payments and communicates with late payers.
• Codes invoices and tracks payables per company policies.
• Oversees new hire documentation including I-9s and screenings.
• Maintains HR, payroll, benefits, recruiting and training initiatives with People Services.
• Supports safety practices and incident investigations when required.
• Fosters teamwork and supports coworkers, residents, and visitors.
• Performs other duties as assigned.

Skills

Payroll processing

HR coordination

Record keeping

Job description

• Processes all payroll associated with company business in a timely manner. Keeps team member records up to date, including all associated personnel file information. Provides daily labor reports to Executive Director on labor scheduled and worked from payroll system. Follows and submits all tasks associated with month-end closing to the management company in a timely manner. Assists in orienting new residents and making sure that all signatures are obtained on rental agreements prior to residency.
• Keeps Executive Director abreast of any late resident payments in accordance with company Policies on late payments. Works closely with Executive Director to provide the management company with proper documentation on late payments and issue proper correspondence to those who are late in paying for services rendered. Responsible for proper documentation of received payments and depositing rent checks appropriately.
• Works closely with Executive Director in proper coding of invoices and maintaining up-to-date declining balances. Makes weekly submittals to the management company corresponding with company policies on payables.
• Oversees new hire process, including proper documentation of I-9’s, pre-employment screenings, reference checks, and ensure all required forms are signed and properly filed.
• Maintains resident and personnel files in compliance with State and Federal laws.
• Works closely with People Services team to ensure HR, payroll, benefits, recruiting, and training initiatives are executed.
• Works in a safe manner and ensures any team members reporting to them work in a safe manner and that unsafe actions are managed. Compliance with Safety Committee Standards is required. Should workplace injuries occur, when required, Department Heads and Directors assist the Executive Director with the investigation, return to work, and management of the injured worker communications with care provider and the management company.
• Fosters teamwork with co-workers, shows initiative in overcoming obstacles, takes actions which assist others beyond job responsibilities, and has a positive impact on co-workers, residents, and visitors.
• Perform other duties as assigned or needed