HR Operations Specialist - UMKC Human Resources

University of Missouri-Kansas City; Kansas City (MO); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical benefits

Retirement contributions

Paid time off

Job summary

University of Missouri-Kansas City (UMKC) is seeking an organized, customer-focused HR Operations Specialist to support HR Business Partners and campus departments through the employee lifecycle.

You will process a wide range of HR transactions with a strong emphasis on data accuracy and confidentiality in a fast-paced environment behind the scenes. The role requires collaboration with stakeholders and meticulous record-keeping using the eHRFile system.

Qualifications

• An associate degree or an equivalent combination of education and experience and at least 1 year of experience from which comparable knowledge and skills can be acquired is necessary.
• Ability to maintain confidentiality and data accuracy.
• Strong organizational and customer-service orientation.
• Ability to thrive in a fast-paced, high-volume environment.

Responsibilities

• Process and administer a high volume of HR transactions, including hires, onboarding, job changes, transfers, additional pay requests, status changes, separations, and other employee lifecycle events.
• Coordinate payroll processing for exempt and non-exempt employees by reviewing timekeeping records and processing pay-related transactions and adjustments.
• Serve as a resource to employees, managers, and HR Business Partners by providing guidance on HR Operations processes and procedures.
• Partner with HR Business Partners and campus departments to ensure timely and accurate processing of personnel actions.
• Review HR transactions for accuracy, completeness, and compliance with university policies and federal and state requirements.
• Maintain employee records and electronic personnel files through the eHRFile system, ensuring proper documentation and record retention practices.
• Collaborate across the HR Operations team to provide seamless service, share knowledge, and support departmental coverage needs.
• Monitor and maintain data integrity within HR systems, researching and resolving discrepancies as they arise.
• Support audits, reporting needs, and compliance-related activities.
• Participate in special projects, testing, and implementation efforts related to HR processes and systems.
• Maintain strict confidentiality when handling sensitive employee, departmental, and organizational information.
• Develop and maintain a working knowledge of university policies, HR best practices, and applicable employment laws and regulations.

Skills

Customer service

Attention to detail

Data integrity

Confidentiality

HR operations

Communication skills

Education

Associate degree

Tools

eHRFile system

Job description

Hiring Department

UMKC's Office of Human Resources

Job Description

UMKC Human Resources is seeking a highly organized,customer-focused professional to join our HR Operations team. Thisrole serves as a key operational partner supporting Human ResourcesBusiness Partners, campus departments, managers, and employeesthroughout the employee lifecycle.

The HR Operations Specialist is responsible for processing andadministering a wide range of human resources transactions whileensuring data accuracy, compliance, and exceptional customerservice. The successful candidate must demonstrate strong attentionto detail, maintain the highest level of confidentiality, andpossess a continuous improvement mindset, and be able to thrive ina fast past environment behind the scenes.

Key Responsibilities

• Process and administer a high volume of HR transactions,including hires, onboarding, job changes, transfers, additional payrequests, status changes, separations, and other employee lifecycleevents.
• Coordinate payroll processing for exempt and non-exemptemployees by reviewing timekeeping records, processing pay-relatedtransactions and adjustments and ensuring payroll accuracy andcompliance within applicable university policies andprocedures.
• Serve as a resource to employees, managers, and HR BusinessPartners by providing guidance on HR Operations processes andprocedures.
• Partner with HR Business Partners and campus departments toensure timely and accurate processing of personnel actions.
• Review HR transactions for accuracy, completeness, andcompliance with university policies and federal and staterequirements.
• Maintain employee records and electronic personnel filesthrough the eHRFile system, ensuring proper documentation andrecord retention practices.
• Collaborate across the HR Operations team to provide seamlessservice, share knowledge, and support departmental coverageneeds.
• Monitor and maintain data integrity within HR systems,researching and resolving discrepancies as they arise.
• Support audits, reporting needs, and compliance-relatedactivities.
• Participate in special projects, testing, and implementationefforts related to HR processes and systems.
• Maintain strict confidentiality when handling sensitiveemployee, departmental, and organizational information.
• Develop and maintain a working knowledge of universitypolicies, HR best practices, and applicable employment laws andregulations.

Minimum Qualifications

An associate degree or an equivalent combination of education andexperience and at least 1 year of experience from which comparableknowledge and skills can be acquired is necessary.

Preferred Qualifications

• At least two years in customer service in a professionalsetting.
• Experience working in a higher education is a plus.
• Demonstrated ability to provide professional and responsiveservice to broad customer base.
• Strong attention to detail and commitment to maintainingaccurate records and data.
• Ability to manage multiple priorities and meet competingdeadlines in a fast-paced environment.

Anticipated Hiring Range

The anticipated hiring range for this position has been establishedas up to $21.00/hr

Salary is determined by a variety of factors, including but notlimited to, the individual’s particular combination of education,skills, and experience, as well as organizationalrequirements.

Your total compensation goes beyond the number on your paycheck.The University of Missouri provides generous leave, health plans,and retirement contributions that add to your bottom line.

Grade: 8 Salary Plan # GGS

University Title: HR SPECIALIST II

To review the University of Missouri’s Staff Compensation Structureyou can view the Job Code detail page. Internal applicants candetermine their university title by accessing the Talent Profiletile in myHR.

Application Deadline

Job posting will remain open until filled. For best considerationapply by November 8. 2026.

Benefit Eligibility

This position is eligible for University benefits. As part of yourtotal compensation, the University offers a comprehensive benefitspackage, including medical, dental and vision plans, retirement,paid time off, short- and long-term disability, paid parentalleave, paid caregiver leave, and educational fee discounts for allfour UM System campuses.

For additional information on Universitybenefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.