HR Operations & Recruitment Manager

University of Washington Medical Center; Seattle (WA); Hybrid; USD 67,000 - 73,000; Full time

Job summary

The University of Washington College of Arts & Sciences invites applications for an HR Operations & Recruitment Manager. Located at the Seattle campus, this role supports staff recruitment, records management, reporting, and Workday/Interfolio processes, with an emphasis on compliance and efficiency across multiple units.

Like responsibilities include coordinating recruitment for staff and academic units, administering DocFinity and Interfolio workflows, and providing data-driven insights to

Qualifications

• Bachelor’s degree required.
• Two years of professional experience in human resources or related fields.

Responsibilities

• Staff Recruiting 30%: manage and coordinate recruitment processes for college staff positions (roughly 120 openings).
• Records Management & Documentation 20%: administer personnel records in DocFinity and maintain related documentation.
• Interfolio Administration 20%: manage Interfolio processes and templates, generate reports.
• Workday Approval Administration 15%: coordinate Workday approvals for deans’ transactions.
• Reporting & Data Management 10%: produce recurring Workday reports and workforce data analyses.

Education

Bachelor’s degree

Job description

Job Description

The College of Arts & Sciences has an outstanding opportunity for an HR Operations & Recruitment Manager to join their team.

About this Opportunity

Reporting to the Director of Personnel Services, the HR Operations & Recruitment Manager provides centralized administrative support for the College’s staff recruitment, records management, reporting, and approval processes. The position serves as a key resource for departments, centers, and college leadership by ensuring personnel actions, records, and faculty processes are managed accurately, efficiently, and in compliance with University policies.

This is an excellent opportunity for an HR professional who enjoys variety, partnership, and applying HR expertise across multiple employee groups in a complex academic environment.

This role is located on the Seattle campus and operates on a Monday through Friday, 8:00 AM to 5:00 PM schedule. While primarily onsite, the position may offer up to two remote workdays per week.

Key Responsibilities

Staff Recruiting 30%

• Manage and coordinate recruitment processes for college-supported staff positions when vacancies occur (roughly 120 positions)
• Lead recruitment support for centers and cohort managed academic units when vacancies occur (roughly 150 positions)
• Serve as a recruiting resource for departments across the college by providing guidance on hiring processes, policies, and best practices.
• Develop and deliver training and support materials related to recruitment procedures and systems.
• Assist departments in navigating hiring workflows and ensuring compliance with institutional requirements.

Records Management & Documentation 20%

• Serve as the primary administrator for processing, maintaining, and uploading college personnel and administrative records within DocFinity.
• Manage records related to appointment letters, resignations, retentions, reviews, and other employment-related documentation.
• Coordinate with Records Management and university partners to establish, modify, and maintain record classifications and retention requirements.
• Develop and maintain documentation, procedures, and training resources related to records management and DocFinity usage.
• Ensure records are accurately maintained, organized, and compliant with university policies and retention standards.

Interfolio Administration 20%

• Serve as the primary administrator for Interfolio processes, with designated backup support as needed.
• Manage and maintain college-wide Interfolio templates and workflow configurations.
• Generate reports and tracking tools for College Council and leadership regarding promotion and review activities.
• Monitor case progress and ensure cases are created accurately and routed to the appropriate dean or reviewer at each stage.
• Download, archive, and close completed cases and ensure final documents are appropriately uploaded to DocFinity.
• Develop and maintain documentation and process guides related to Interfolio workflows and procedures.

Workday Approval Administration 15%

• Manage and coordinate Workday approval workflows on behalf of the deans.
• Review transactions for completeness and accuracy prior to routing or approval.
• Monitor approval queues and ensure timely processing of personnel and administrative actions.
• Serve as a resource for departments regarding Workday approval requirements and processes.

Reporting & Data Management 10%

• Serve as the primary point of contact for routine college reporting and data requests.
• Develop, run, and distribute recurring Workday reports for departments, college leadership, and administrative partners.
• Prepare annual and ad hoc reports related to hiring, separations, workforce metrics, and other personnel data.
• Analyze and validate data to ensure accuracy, consistency, and compliance with reporting requirements.
• Respond to departmental and leadership requests for workforce and organizational data.
• Develop reporting processes and documentation to improve efficiency and consistency in data delivery.

Other Duties as Assigned 5%

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelor’s degree.
• Two years of professional experience in human resources or related fields,
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.

Additional Qualifications

• Experience synthesizing diverse data sources to develop personnel and policy/procedural recommendations.
• Ability to communicate complex ideas to audiences that are not human resources experts.
• Demonstrated problem-solving skills.

Preferred Qualifications

• Curiosity and imagination
• Enjoy puzzles
• Able to deal with ambiguity

About the Team

The College of Arts & Sciences Human Resources team supports departments, centers, faculty, staff, and leadership across a broad and diverse academic organization. The team advances the University’s teaching, research, and service missions by facilitating recruitment, retention, promotion, personnel administration, records compliance, and workforce reporting. This position works closely with staff, departmental leadership, and faculty to ensure effective and compliant workforce administration across the College.

Compensation, Benefits and Position Details

Pay Range Minimum:

$67,200.00 annual

Pay Range Maximum:

$73,200.00 annual

Other Compensation:

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.