HR Operation Specialist - AMS

TikTok; San Jose (CA); On-site; USD 76,000 - 151,000; Full time

Job summary

TikTok seeks a motivated HR Operations Specialist to support Americas HR processes across the employee lifecycle, with a focus on high-volume workflows, offboarding, data changes, and compliance. The role emphasizes process ownership, AI-enabled optimization, and cross-functional collaboration across HR, Legal, IT, Payroll, and HRIS teams.

You will contribute to automation through AI-assisted validation and routing, while maintaining accurate data and timely actions in a fast-paced environment.

Qualifications

• 3+ years of HR operations experience, including lifecycle processes (offboarding, transfers, data changes, HRIS transactions).
• Experience using AI tools to improve HR processes or efficiency.
• Strong knowledge of Americas employment regulations affecting HR operations.

Responsibilities

• Own and manage high-volume Americas HR operational workflows across the employee lifecycle.
• Leverage AI to identify bottlenecks and implement automation.
• Collaborate with HRBPs, Legal, IT, Payroll, Benefits, HRIS to ensure smooth offboarding and changes.
• Design and document HR operations processes and SOPs; keep them compliant.
• Partner with HRIS/engineering to build automated workflows with AI validation.
• Monitor metrics and present insights to leadership for continuous improvement.
• Lead projects to standardize HR Operations practices and roll out tools.

Skills

HR operations

AI tools in HR

Americas employment laws

Attention to detail

Communication skills

Education

BA/BS in HR or Business

Tools

Workday

HRIS

Celonis

UiPath

RPA tools

Job description

Responsibilities

TikTok is seeking a motivated and detail-oriented HR Operations Specialist to support core Americas HR Operations processes across the employee lifecycle. The role will focus on high-volume operational workflows including offboarding, transfers/job changes, employee data changes, compliance-driven lifecycle actions, and other key HR operational processes. This person will manage process execution, improve handoffs across teams, and use AI capabilities to identify inefficiencies, strengthen controls, and drive automation.

Job Responsibilities

1. Core HR Operations Process Ownership: Own and manage high-volume Americas HR operational workflows across the employee lifecycle, including offboarding, transfers/job changes, employee data changes, and compliance-driven lifecycle actions, ensuring accuracy, timeliness, and strong employee/stakeholder experience;
2. AI-Driven Process Discovery & Optimization: Leverage AI tools and data analytics to identify bottlenecks, inefficiencies, and improvement opportunities across HR operations workflows; design and implement AI-powered solutions to streamline repetitive tasks, strengthen controls, and improve operational efficiency;
3. Stakeholder Partnership: Collaborate with HRBPs, Legal, IT, Payroll, Benefits, HRIS, and other cross-functional teams to ensure smooth execution of offboarding, transfers/job changes, and other HR operations cases; resolve escalations and deliver practical operational solutions;
4. Process & Procedures: Recommend, design, and document HR operations processes and procedures for offboarding, transfers/job changes, employee data changes, and related lifecycle workflows; maintain up-to-date SOPs and ensure they remain compliant with regional requirements;
5. Automation & Tool Development: Partner with HRIS and engineering teams to build and refine automated workflows for offboarding, job changes, data updates, and other HR operations transactions, reducing manual effort and improving data accuracy through AI-assisted validation and intelligent routing;
6. Data Analysis & Reporting: Monitor HR operations metrics across key workflows, such as case volume, cycle time, error rate, SLA adherence, compliance completion, and rework trends; generate insights using AI/analytics tools and present recommendations to leadership for continuous improvement;
7. Project Management: Lead and deliver projects to standardize HR Operations practices, roll out new tools and automations, and set up trainings for stakeholders across the Americas region.

Qualifications

Minimum Qualifications

• Advantageous to have 3+ years of HR operations experience, with strong hands-on experience supporting employee lifecycle processes such as offboarding/separations, transfers/job changes, employee data changes, HRIS transactions, and/or related HR operational workflows (Workday experience preferred);
• Demonstrated experience using AI tools (e.g., workflow automation platforms, AI-based analytics, RPA, or LLM-powered tools) to improve HR processes or operational efficiency;
• Strong knowledge of Americas employment regulations and compliance requirements that affect HR operations workflows, including offboarding, final pay, benefits continuation, job/status changes, and employee data accuracy;
• Exceptional detail orientation, organizational skills, and ability to manage multiple priorities and deadlines in a fast-paced environment;
• Excellent written and spoken communication skills, with the ability to write policy documentation, draft internal communications, and articulate complex issues and proposed solutions;
• BA/BS degree in Human Resources, Business Administration, or a related field.

Preferred Qualifications

• Experience with AI/ML concepts and practical application in HR operations (e.g., predictive analytics for attrition, intelligent process mining, chatbot development);
• Proficiency in data analysis tools (Excel advanced functions, SQL, Python, or BI tools) to extract insights and measure process improvements;
• Experience at a high-volume global technology company with complex, multi-entity HR operations requirements across offboarding, transfers/job changes, employee data changes, and HRIS administration;
• Familiarity with process mining tools (e.g., Celonis, UiPath), case management tools, or workflow automation platforms;
• Strong stakeholder management skills with proven ability to influence cross-functional teams.

About TikTok

TikTok is the leading destination for short-form mobile video. At TikTok, our mission is to inspire creativity and bring joy. TikTok's global headquarters are in Los Angeles and Singapore, and we also have offices in New York City, London, Dublin, Paris, Berlin, Dubai, Jakarta, Seoul, and Tokyo.

Why Join Us

Inspiring creativity is at the core of TikTok's mission. Our innovative product is built to help people authentically express themselves, discover and connect – and our global, diverse teams make that possible. Together, we create value for our communities, inspire creativity and bring joy - a mission we work towards every day.

We strive to do great things with great people. We lead with curiosity, humility, and a desire to make impact in a rapidly growing tech company. Every challenge is an opportunity to learn and innovate as one team. We're resilient and embrace challenges as they come. By constantly iterating and fostering an “Always Day 1” mindset, we achieve meaningful breakthroughs for ourselves, our company, and our users. When we create and grow together, the possibilities are limitless. Join us.

Diversity & Inclusion

TikTok is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At TikTok, our mission is to inspire creativity and bring joy. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.

TikTok Accommodation

TikTok is committed to providing reasonable accommodations in our recruitment processes for candidates with disabilities, pregnancy, sincerely held religious beliefs or other reasons protected by applicable laws. If you need assistance or a reasonable accommodation, please reach out to us at https://tinyurl.com/RA-request

Job Information

【For Pay Transparency】Compensation Description (Annually)

The base salary range for this position in the selected city is $76000 - $151200 annually.

Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience, and location. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives, and restricted stock units.

Benefits may vary depending on the nature of employment and the country work location. Employees have day one access to medical, dental, and vision insurance, a 401(k) savings plan with company match, paid parental leave, short-term and long-term disability coverage, life insurance, wellbeing benefits, among others. Employees also receive 10 paid holidays per year, 10 paid sick days per year and 17 days of Paid Personal Time (prorated upon hire with increasing accruals by tenure).

The Company reserves the right to modify or change these benefits programs at any time, with or without notice.

For Los Angeles County (unincorporated) Candidates:

Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Our company believes that criminal history may have a direct, adverse and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:

1. Interacting and occasionally having unsupervised contact with internal/external clients and/or colleagues;
2. Appropriately handling and managing confidential information including proprietary and trade secret information and access to information technology systems; and
3. Exercising sound judgment.