HR & Onboarding Specialist

Rsc-Mechanical,-Inc.-; Clinton Charter Township (MI); On-site; USD 29,000 - 36,000; Full time

Job summary

RSC Mechanical is seeking an organized HR & Onboarding Specialist to manage post-hire logistics, coordinate new hire orientation programs, and ensure accurate UKG entries for payroll and benefits activation. This role supports the broader HR team with day-to-day administration, onboarding across 19 states, and a focus on accuracy, confidentiality, and a seamless employee experience.

The ideal candidate will excel in communication, manage multiple timelines, and collaborate with IT, payroll, and

Qualifications

• Bachelor's degree in HR/related field required or preferred.
• 2–4 years in HR administration, onboarding, or employee experience roles.
• Familiarity with HR best practices and Form I-9 requirements.

Responsibilities

• Post-Clearance Hiring Coordination: confirm start dates, send welcome packets, arrange badges and first-week schedules.
• UKG Data Entry & Management: enter personal details, tax forms, direct deposit, and comp data; update as needed.
• State onboarding: provide correct forms and notices for 19 states.

Skills

Communication

Interpersonal skills

Organizational skills

Project coordination

Facilitation

Education

Bachelor's degree in HR/Related field

Tools

UKG HRIS

MS Office

Job description

An organized HR & Onboarding Specialist will manage post-hire logistics, coordinate our new hire orientation programs, complete accurate UKG entries, and track new hire readiness, while also supporting the broader HR team with day-to-day administration.

Rate: $21.00 – $26.00/hour

About RSC Mechanical

RSC Mechanical, Inc. is a mechanical contracting company headquartered in Clinton Township, Michigan, with field operations in 19 states. Our administrative team supports office and field employees across every market we serve, and we're looking for people who want to do meaningful work with a team that values accuracy, follow-through, and good judgment.

Core Responsibilities & Expectations

• Post-Clearance Hiring Coordination: Reach out to new hires as soon as the background check clears to confirm start dates and send welcome packets. Create employee badges, coordinate with managers on workspace readiness, and outline first-week schedules.
• UKG Data Entry & Management: Accurately enter new hire personal details, tax forms, emergency contacts, direct deposit, and compensation data into UKG so payroll and benefits activate on time. Assist with ongoing updates such as job changes, status updates, and document uploads.
• State-Specific Onboarding: Make sure new hires in each of the 19 states where we operate receive the correct tax withholding forms, required notices, and policy acknowledgments.
• IT & Access Provisioning: Partner with the IT department so hardware, email accounts, and software access are ready before an office employee's first day.
• Orientation Facilitation: Lead the 1-day in-office orientation for office employees and coordinate the 4-day remote orientation for field employees, including scheduling trainers, managing virtual sessions, and tracking attendance and training completion. Orientation covers our mission, culture, core policies, benefits enrollment, and role-specific training.
• Stakeholder Collaboration: Sync regularly with hiring managers, IT, data team, payroll, quality control and safety to keep role-specific training and team introductions on track.
• New Hire Support: Serve as a point of contact for new hires during their first 30 to 90 days, collecting feedback and resolving logistical roadblocks.
• Compliance & Verification: Process and verify employment eligibility documents, including Form I-9, and handle internal and external verification of employment (VOE) requests with strict confidentiality.
• General HR Support: Assist the HR team with employee file maintenance, policy questions, and routine administrative tasks. Support offboarding coordination, leave and accommodations and cross-functional HR projects focused on process improvement, documentation, and employee experience. Maintain confidentiality and accuracy when handling employee data and sensitive information.

Preferred Experience / Education

• Bachelor's degree in Human Resources, Organizational Psychology, Business Administration, or a related field.
• 2–4 years of experience in HR administration, onboarding, or employee experience roles.
• Familiarity with HR best practices and employment eligibility (Form I-9) requirements.

Qualifications

• Excellent communication and interpersonal skills
• Strong organizational and project coordination skills
• Patience and a service-minded approach with new hires and managers
• Comfort facilitating both in-person and virtual sessions
• Experience with UKG or a similar HRIS is a plus
• Knowledge of MS Office Suite, including Excel, Word, PowerPoint, and Outlook

RSC Mechanical is a full service maintenance, contracting and construction provider specializing in refrigeration, heating and cooling.
RSC is a family owned and families run company headquartered in Clinton Township, Michigan with regional offices located in the Northeast and Southeast United States.
Since our foundation, by Randy S. Chabot in 1988, we have perpetually worked to train, mentor and educate ourselves to be the best managers, mechanics and administrators in our field. The RSC family is constantly building each other up so we can achieve great things and provide for one another.
This company was founded upon methods of operation that ensure our customers can maintain the freshest and highest quality products with the greatest efficiency. Our focus is service and we look forward to helping you service your customers.