HR Onboarding Coordinator

Socket.dev; Dallas (TX); On-site; USD 52,000 - 74,000; Full time

Benefits offered by this job

Competitive compensation

Medical benefits

Dental benefits

Disability benefits

401(k) matching

Paid time off

Supportive culture

Job summary

VitalCaring in Dallas seeks an HR Onboarding Coordinator to manage onboarding from offer to first day and beyond, ensuring a welcoming, efficient experience for every new team member. You will be the main contact for new hires, run the VGO, verify pre-employment requirements, and maintain accurate records in HR systems, while partnering with IT and hiring managers.

The role emphasizes compliance, timely communication, and process improvement, with opportunities to enhance the onboarding journey

Qualifications

• Experience with onboarding and HR processes.
• Ability to manage multiple hires and deadlines.
• Knowledge of compliance and confidentiality in HR.
• Strong communication with new hires.

Responsibilities

• Own and coordinate onboarding from offer to first day.
• Serve as primary contact for new hires; answer questions and guide them.
• Facilitate Virtual General Orientation (VGO) and coordinate materials.
• Collect, verify, and process pre-employment requirements.
• Ensure onboarding documentation complies with laws and policies.
• Execute and maintain the Onboarding Experience program on time.
• Support leaders with onboarding requirements and I-9 processes guidance.
• Maintain confidential team member records in HR systems.
• Coordinate with hiring managers and IT to provide tools and access.
• Identify opportunities to streamline onboarding and improve efficiency.
• Collaborate on onboarding best practices across the org.

Skills

Proactive problem solver

Highly organized

Clear communicator

Solution-driven

Accountability

Independent worker

Education

High school diploma or equivalent

HR certificate or associate degree preferred

Tools

UKG

Homecare Homebase (HCHB)

Microsoft Office

Smartsheet

Job description

Join VitalCaring – Where Your Passion Changes Lives

Who We Are

At VitalCaring, our team members transform lives and foster hope through genuine caring. Since our founding in 2021, we’ve been building a culture where people feel supported, valued, and empowered to make a meaningful difference.

We’re looking for an HR Onboarding Coordinator to join our Home Office HR team and help create an exceptional experience for new team members from the moment they accept an offer through their first day and beyond.

If you’re organized, people-focused, and passionate about creating a welcoming and seamless onboarding experience, we’d love to meet you.

Why Join VitalCaring?

• Make an Impact – Help create a great first impression for the team members who support and care for our patients every day.
• Own the Experience – Play an important role in shaping the new-hire journey from offer acceptance through onboarding.
• Collaborate Across Teams – Partner with HR, Talent Acquisition, hiring leaders, IT, and other teams across the organization.
• Grow Your Expertise – Build experience across onboarding, compliance, HR systems, process improvement, and team member support.
• Improve How We Work – Bring forward ideas that make onboarding simpler, more efficient, and more engaging.

As the HR Onboarding Coordinator, You Will

• Own and coordinate the onboarding process from offer acceptance through the first day of employment, helping ensure every new team member has a smooth and welcoming experience.
• Serve as a primary point of contact for new hires, answering questions, providing guidance, and keeping them informed throughout the onboarding process.
• Facilitate Virtual General Orientation (VGO) in partnership with other HR team members and coordinate welcome and training materials.
• Collect, verify, and process pre-employment requirements, including background checks and documentation required for compliance and audit purposes.
• Ensure new-hire documentation is completed accurately and in accordance with federal, state, and agency requirements.
• Execute and maintain the Onboarding Experience program, ensuring each step is completed consistently and on time.
• Support leaders with onboarding requirements and provide guidance related toForm I-9 questions and processes.
• Maintain accurate, organized, and confidential team member records within HR systems.
• Coordinate with hiring managers, IT, and internal partners to help ensure new hires have the tools, training, access, and resources they need to be successful.
• Identify opportunities to enhance the onboarding experience, streamline processes, and improve efficiency.
• Collaborate with HR and organizational leaders to implement onboarding best practices and support a consistent team member experience.

What Will Make You Successful

• You’re a proactive problem solver who takes ownership and follows through.
• You’re highly organized and comfortable managing multiple new hires, deadlines, and priorities at once.
• You communicate clearly and enjoy helping people navigate a new experience.
• You’re solution-driven, execution-focused, and responsive with a sense of urgency.
• You value accuracy and understand the importance of compliance and confidentiality within HR.
• You’re comfortable working independently while also collaborating across multiple teams.
• Experience with UKG, Homecare Homebase (HCHB), Microsoft Office, Smartsheet, or similar HR and productivity tools is strongly preferred.
• You’re energized by accountability and delivering measurable results within agreed-upon timelines.

Experience to Deliver on Our Mission

• High school diploma or equivalent required.
• HR certificate or associate degree in Human Resources, Business, or a related field preferred.
• 3–5 years of experience in HR, onboarding, or a similar coordinator role preferred.
• Healthcare, home health, hospice, or other highly regulated industry experience is a plus.

Benefits

At VitalCaring, we want our team members to build a positive future and find the best and last job they will ever have. Our comprehensive rewards package includes:

• Competitive compensation
• Comprehensive medical, dental, and disability benefits
• 401(k) with company match
• Generous paid time off
• A supportive culture where your work makes a meaningful difference

All employment decisions are made without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic. Candidates are evaluated based on job-related qualifications, skills, and business needs.