HR Onboarding Assistant

Empath Health; Dunedin (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

Empath Health is seeking an Onboarding Assistant to enhance the new colleague experience by managing the onboarding process across divisions. Responsibilities include coordinating background checks, maintaining communication with new hires, and ensuring compliance with regulatory requirements. The role importantly contributes to a culture of innovation and quality service within the organization.

Qualifications

• 4 years equivalent experience or 2 years related experience in a healthcare administrative function.
• Experience with background check applications preferred.
• Ability to manage multiple tasks effectively, especially in stressful situations.

Responsibilities

• Support the full cycle of the new colleague onboarding process.
• Monitor the onboarding timeline and status of new colleagues.
• Establish and maintain positive relationships with new colleagues.

Skills

Communication

Organization

Attention to detail

Customer service

Education

High School graduate with some college level studies in Human Resources or related field

PHR certification preferred

Tools

Microsoft Office (Excel and Word)

Applicant Tracking Systems

HRIS

Job description

Empath Health is currently seeking an Onboarding Assistant to join our team.

The On-Boarding Assistant supports and builds upon the vision for the new colleague experience “from yes to desk” across all divisions of Empath Health. The On-Boarding Assistant supports the day-to-day operations for the successful background screening and on-boarding of new hire colleagues and ensures I9, AHCA, OIG, professional licensure, certifications, and other compliance requirements for all Empath Health colleagues. Within the role there is an expectation that they innovate and adapt to change: All roles within the Culture + Communication Team should innovate based on needs of the organization and environment. Creativity in promotion, capture and follow up will be critical to adapting to the environment.

• Support the full cycle of the new colleague on-boarding process including initiating criminal background checks, conducting reference checking, and communicating with new colleagues for a successful onboarding process
• Monitor the on-boarding timeline and tracks each new colleague’s status to ensure on-boarding steps are coordinated and appropriately communicated to the hiring manager and all relevant departments within the established timeframe
• Establish and maintain a positive relationship with each new colleague throughout the onboarding process, by serving as the single point of contact and providing a detailed overview of the steps, timeline and required documents, signatures and tasks
• Process all hires, re-hires and transfer candidates including documentation, scheduling for Orientation, file review and coordination of start dates; ensure the completeness and accuracy of each file with the on-boarding process.
• Provide on-boarding support to hiring managers including timely, consistent updates throughout the on-boarding process
• Coordinate closely with the Talent Acquisition Team to ensure new hire entries to the HRIS system are completed in a timely and successful fashion; monitor electronic on-boarding tasks to ensure all requirements are complete prior to Orientation
• Exercise excellence in discretion and confidentiality in handling sensitive information; use exceptional judgement to elevate concerns as needed

Position Requirements:

• Education and/or Experience: High School graduate with some college level studies in Human Resources or related field, or at least 4 years equivalent experience; or two years related experience in a healthcare administrative function, or equivalent combination of education and experience.
• Certifications: PHR preferred
• Must have excellent written and verbal communication skills.
• Must have extensive experience in Microsoft Office programs with emphasis on Excel and Word Experience with HRIS, scanning software, Applicant Tracking Systems, Onboarding systems, and Background Check applications preferred.
• Must have excellent organizational skills with high level of attention to detail and emphasis on quality outcomes, without sacrificing productivity.
• Ability to organize and manage multiple tasks effectively, sometimes in stressful situations.
• Skills in differentiating relationships, levels and qualifications of onboarding employees in clinical environments.
• Must exhibit professionalism, confidentiality and interpersonal skills with emphasis on customer service and ability to contribute to a positive work environment.
• Ability to work as a team player and independently, as needed.
• Must have strong customer service skills, both verbally and in writing.

Empath Health values diversity as it strengthens our community and care. We embrace the diversity of cultures, thoughts, beliefs and traditions of our employees, volunteers and people we are honored to serve across our network. Our diverse staff reflects our community and each day, we work to be respectful, sensitive and competent with each other and those in our care. In every journey, we are dedicated to achieving comfort, dignity and exceptional care. Those of all backgrounds are welcome and encouraged to apply with us or seek our care and services.

Our commitment to patient, client, staff and volunteer safety is a cornerstone of a High Reliability Organization with a focus on zero harm. Participation in the seasonal influenza is a condition of employment and a requirement for all Empath Health employees.

Providing compassionate, full life care is an honor we take seriously at Empath Health. Join our team and make a positive impact in the community!