HR Office Manager

Gresham Barlow School District; Gresham (OR); On-site; USD 71,000 - 80,000; Full time

Job summary

Gresham Barlow School District is seeking an HR Office Manager to provide clerical and administrative support to the Executive Director of Human Resources. The role requires scheduling, calendar management, and coordination of workload to ensure efficient HR operations.

The position includes confidential duties, data handling for bargaining, and producing various reports and documents. Start date for the 2026-2027 school year with a 235 day schedule and a 1.0 FTE commitment.

Qualifications

• Associate degree or higher required; HR cert preferred.
• First Aid/CPR card required.
• DG or related HR experience acceptable.
• Advanced computer and data processing skills required.

Responsibilities

• Serve as confidential secretary to the Executive Director of Human Resources.
• Schedule meetings and appointments for the Executive Director.
• Maintain the Executive Director's Google calendar with accuracy.
• Assist in gathering and organizing bargaining data for contracts.
• Generate reports and correspondence for the Executive Director.
• Assist with new teacher orientation and related materials.
• Maintain and post district posters on the GBSD site as required.
• Oversee HR document control and department procedures.

Skills

Office administration

Filing systems

English usage

Budgeting

Office equipment

Data base skills

Education

Associate of Arts degree or higher

HR certification or credential

First Aid/CPR Card

5 years admin assistant or related experience

Job description

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Frontline Applicant Tracking - Gresham Barlow School District

HR Office Manager
235 days, Probationary Contract
1.0 FTE
Start Date: 2026-2027 School Year, Approximately End of September-Early October 2026
Compensation: 2026-2027Salary Schedule $71,446-$80,413

POSITION SUMMARY: The job of Human Resources Office Manager provides clerical and administrative support to the Executive Director; communicates information to staff, public, and other districts; establishes and maintains personnel records and assists in expediting and coordinating the workload to assure the smooth and efficient operation of the Human Resources Department.

MINIMUM QUALIFICATIONS: Education, Training, Experience, Licensure and Certification

• Associate of Arts degree or higher
• Human Resources certification or credential; or five years job experience as a administrative assistant; or graduation from a recognized school of administrative assistant skills and two years job experience; or five years of successful employment as a school head secretary or office manager
• Current First Aid/CPR Card

SKILLS & KNOWLEDGE OF:

• Modern office practices, procedures, rules and regulations related to assigned functions
• Filing systems, business forms, letters and report writing
• English usage in both written and verbal form; use of correct spelling, grammar and punctuation and proofreading
• Basic budgeting, financial and statistical record keeping
• Standard office equipment
• Advanced computer skills with proficiency in data base, spreadsheet and word processing

ESSENTIAL JOB FUNCTIONS:

• Serve as confidential secretary to the Executive Director of Human Resources
• Schedule meetings and appointments for the Executive Director
• In conjunction with the Executive Director, maintain the Google calendar
• Provide support for the director in all Initiative Team directives
• Generate correspondence, reports and memoranda for the Executive Director
• Assist in gathering, compiling and photocopying collective bargaining data for contract negotiations, be available as needed by the director to take notes, or attend meetings
• Take notes for discipline and reclassification meetings
• Coordination of Education Fairs (registration, administrator sign-ups, creating the Ed Fair GBSD flyer, materials needed, and processing resumes)
• Assist the Director with the New Teacher Orientation, prepare materials as needed
• Run evaluation reports, track evaluation due dates, distribute employee evaluation information to school administrators, check incoming classified evaluations and enter information licensed information into Professional Growth, prepare classified evaluations for filing in personnel files, and set-up evaluation schedule for new employees
• Serve as the key contact with the business office for inter-office work flow
• Assist the Executive Director with day to day operations of the HR department
• Assist the Executive Director in assessing department effectiveness by exploring efficiencies and improvements
• Serve as the lead in department document control & procedure writing
• Assist the Executive Director with the supervision and evaluation of department confidential staff
• Maintain GBSD website, Infinite Visions (IV), Recruiting and Hiring Application System, and Google Calendar
• Maintain the job descriptions of all personnel in coordination with the Executive Director
• Generate necessary purchase orders and maintain accounting for HR department budgets and expenditures
• Scan and organize pertinent personnel related data as needed and put into usable form
• Answer questions and provide assistance to applicants, employees, and patrons
• Oversee and receive student teacher placement requests
• Perform all duties associated with end-of-year employee recognitions and retirements
• Maintain Absence Management System
• Continually update and post federal and state mandatory posters on the GBSD website and inform head secretaries of updates
• Perform other duties as required
• Reports directly to the Executive Director of Human Resources

PHYSICAL REQUIREMENTS:

• Ability to:
  • sit, stand or walk for prolonged periods of time
  • talk and hear conversations in a potentially noisy environment
  • use precise control of fingers and hand movement, often in a repetitive motion such as keyboarding
  • reach for and handle objects
  • use close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus
• Regularly focus on a computer screen
• Bending, stooping, kneeling and lifting and/or moving up to 50 pounds may also be required on occasion

WORKPLACE EXPECTATIONS:

• Maintaining regular and punctual attendance. In case of an absence, site and/or district protocol for reporting absences is followed.
• Maintaining appropriate confidentiality regarding information about students, staff, and parents
• Dress in a professional and appropriate manner for the assignment and the work setting
• Exercising prudent judgment
• Utilize district devices and applications only as related to the position
• Work independently in the performance of routine duties
• Follow all District policies and work procedures
• Participate in required meetings and trainings related to the position
• If employee is bilingual, interpretation, translating documents, and/or communicating orally in the second language may be requested
• Cultivate and model a respectful working and learning environment

Gresham-Barlow School District recognizes the diversity and worth of all individuals and groups. It is the policy of this district and the board of education that there will be no discrimination or harassment of individuals or groups in any education programs, activities or employment. Gresham-Barlow provides equal access to individuals with disabilities.