HR Office Manager

Pacific Seafood; Florida; On-site; USD 60,000 - 72,000; Full time

Benefits offered by this job

Health insurance benefits options

401(k) Retirement Plan with employer"s

Paid time off

Employee Assistance Program

Product purchase program

Job summary

Pacific Seafood in Miami is seeking an HR Office Manager to oversee HR operations, onboarding, payroll, and employee relations, ensuring compliance and efficient office functions.

This role reports to Jodi Andersen in the Miami Admin department and offers a salary range of $60,000–$72,000 per year with full-time benefits. The position emphasizes data accuracy, leave policy compliance, and a collaborative work environment.

Qualifications

• Onboarding and orientation; maintain personnel files and I-9 records.
• Coordinate pre-employment drug screenings and background checks.
• Update HRIS with changes and paperwork.
• Provide input on hiring, promotions, terminations; manage time/attendance for payroll.

Responsibilities

• Oversee HR management and employee relations; conduct investigations and resolutions.
• Handle office management tasks: greeting visitors, calls, invoices, mail, general clerical duties.
• Accounting tasks as assigned: AP, GL reconciliation, period-end processes.
• Support performance management, training, and annual reviews.

Skills

Onboarding

HRIS

Payroll processing

Employee relations

Drug screening coordination

Background checks

Education

Associate degree or equivalent

Minimum 2 years HR experience

Bachelor's degree preferred

Bilingual English/Spanish

Job description

HR Office Manager

Department: Miami Admin

Employment Type: Full Time

Location: Miami

Reporting To: Jodi Andersen

Compensation: $60,000 - $72,000 / year

Description

At Pacific Seafood, we do more than just provide the world with the healthiest proteins on the planet. We are a family-owned, excellence-driven organization committed to being the brand of choice in the marketplace and the employer of choice in the community. We believe in servant leadership, investing in our team members’ personal and professional growth, and rewarding performance. We live by the core values of our Diamond Philosophy: Teamwork, Productivity, Quality, and Excellence—which means consistently doing your best and always striving to better.

Summary

The Human Resources – Office Manager Manager at Pacific Seafood is a key role supporting efforts to the organization’s overall success by ensuring compliance, attracting, and retaining talent, managing performance, fostering employee engagement, maintaining positive employee relations, analyzing data, and ensuring compliance with leave policies. This position also manages the administrative, organizational, and support function of the office to ensure efficient operations.

Key Responsibilities

1. Human Resources Management:
   • Conduct new hire onboarding and orientation process; maintain personnel files and I-9 records.
   • Facilitate pre-employment drug screenings and submits new team member background checks.
   • Update HRIS system with team member change requests and processes paperwork.
   • Gives input on the job status of team members (hiring, termination, promotions, and assignments).
   • Process termination of team members
   • Maintain time and attendance controls for payroll; prepares hourly payroll data for processing.
   • Manage work comp injury claims (if there is not an EHS Specialist onsite)
2. Office Management:
   • Answer telephone inquiries; take and relay messages and greet visitors.
   • Reconcile and track credit card transactions, budget, and general ledger.
   • Maintain tracking of office equipment and supplies, ensuring cost efficiency
   • Manage invoicing; collect checks and make deposits as needed.
   • Process and sort mail.
   • General clerical tasks, filing, and data entry.
   • Accounting duties as assigned by management, such as: (Confirm that proper daily financial transactions are recorded in the general. Reconcile AP to Purchase Orders. Perform full-cycle AP processing. Maintain accounting records; assist in reconciling GL accounts; assist with quarterly reporting, weekly vessel settlements, process fish tickets daily.)
3. Employee Relations Management:
   • Perform team member service support functions by answering team member requests and questions.
   • Oversee team member recognition and team building events, plan office events and parties.
   • Help identify performance management strategies at your location including, internal training and development opportunities, driving the annual performance review process, and supporting team member corrective actions, performance improvement plans, and development action plans.
   • Be a leader in managing employee relations matters. Conduct investigations, present findings, and assist with determining the appropriate corrective action and resolution.

Additional responsibilities may be assigned as deemed necessary to support the overall goals and objectives of the position.

What you bring to Pacific Seafood

Education and Experience

• Required
  • Associate degree from an accredited college or university in related field or equivalent combination of education and experience.
  • Minimum of two years related Human Resources experience.
• Preferred
  • Bachelor's degree from four-year college or university.
  • Previous HR experience in a manufacturing, processing, or distribution environment.
  • Bilingual written, verbal, and reading skills in English and Spanish languages.

Physical Requirements

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. While performing the duties of this job, the team member:

• Sedentary work, walking and standing are required only occasionally.
• Reaching. Extending hand(s) and arm(s) in any direction.
• Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
• Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
• Occasionally lift and/or move up to 25 pounds.

Working Conditions

The working environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. While performing the duties of this job, the team member is exposed to:

• Office, as well as warehouse environment.
• Moderate noise level in the work environment.
• Plant exposure to wet, cold, and/or humid temperatures.
• Standard office equipment and heavy machinery.

Benefits

Total compensation:

At Pacific Seafood your base wage is only a portion of your overall compensation package. We invest in our Team Members through a comprehensive and attractive total rewards package, including but not limited to:

• Health insurance benefits options, including medical, prescription, vision, dental, basic group life and short term disability.
• Flexible spending accounts for health flex and dependent care expenses
• 401(k) Retirement Plan options with generous annual company profit sharing match
• Paid time off for all regular FT team members, to include sick days, holiday pay, vacation, and personal time
• Employee Assistance Program- Confidential professional counseling, financial, and legal assistance provided at no charge to Team Members and immediate family members
• Product purchase program

Pacific Seafood is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.