HR & Office Manager

Alice-; Boston (MA); On-site; USD 100,000 - 130,000; Full time

Benefits offered by this job

BSPCE plan

Patent bonuses

Healthcare: health, vision, dental

401k - Retirement plan

Training budget for each employee

Parental leave & parental plan

PTO: 20 days + 11 federal days

Unlimited unpaid jury duty + time to …

Job summary

Alice & Bob, a pioneering quantum startup, is seeking an Office Manager to build the operational backbone of its US presence. You will own HR, finance, and admin operations for US employees and partner with France-based teams.

Based in the US, you will manage payroll (Gusto), benefits, contracts, and records, coordinate with external partners, support visa processes, and help organize team events as the company scales.

Qualifications

• 8+ years in HR, finance, or office management, startup background preferred
• Experience running US payroll and benefits administration (Gusto or similar)
• Solid knowledge of US employment law across multiple states
• Experience drafting and managing offer letters, employment contracts, and records
• Experience with budget tracking and expense tools
• Based in the US and authorized to work there
• Excellent written and verbal English communication skills

Responsibilities

• Own day-to-day HR operations for the US team: onboarding/offboarding, records, and HR inquiries
• Manage US payroll and benefits administration with external partners
• Prepare, issue, and maintain offer letters, contracts, and amendments
• Own financial administration for the US subsidiary: budget tracking and reporting, expense management
• Coordinate with external HR, payroll, and legal/immigration partners
• Support visa and immigration processes (H-1B, O-1, green card sponsorship)
• Organize US team events, offsites, and team-building activities
• Continuously improve HR, finance, and admin processes as the US team grows

Skills

HR operations

US payroll

US employment law

Contract drafting

Budget management

English fluency

Startup experience

Gusto

Tools

Gusto

Job description

Alice & Bob is developing the first universal, fault-tolerant quantum computer to solve the world’s hardest problems.

The quantum computer we envision building is based on a new kind of superconducting qubit: the Schrödinger cat qubit. In comparison to other superconducting platforms, cat qubits have the astonishing ability to implement quantum error correction autonomously!

We're a diverse team of 250+ brilliant minds from over 35 countries united by a single goal: to revolutionise computing with a practical fault-tolerant quantum machine. Are you ready to take on unprecedented challenges and contribute to revolutionising technology? Join us, and let's shape the future of quantum computing together!

About the Role

Our US team is growing fast, working alongside national labs, HPC centers, and government agencies to bring quantum computing into the real world — and we're looking for our first dedicated Office Manager to build the operational backbone of our US presence. This is a role with real ownership from day one: you'll take the lead on HR, finance, and admin operations for our US employees, giving them a fast, reliable, local point of contact while working closely with our France-based teams.

What you’ll do

• Own day-to-day HR operations for the US team: employee questions, onboarding/offboarding, records, and being the first point of contact for HR matters
• Manage US payroll and benefits administration (via Gusto and external partners), including annual benefits renewal and open enrollment
• Prepare, issue, and maintain offer letters, contracts, and amendments, ensuring compliance with state-specific employment requirements
• Own financial administration for the US subsidiary: budget tracking and reporting, expense management, corporate card programs, and vendor/invoice follow-up
• Act as the main liaison with external HR, payroll, and legal/immigration partners to keep the US entity compliant
• Support visa and immigration processes (H-1B, O-1, green card sponsorship) alongside immigration counsel
• Help organize US team events, offsites, and other team-building moments
• Continuously improve HR, finance, and admin processes as the US team grows

What we’re looking for

• 8+ years of experience in HR, finance, and/or office/administrative management, ideally including time in a startup or fast-scaling company
• Hands‑on experience running US payroll and benefits administration (Gusto or similar)
• Solid working knowledge of US employment law across multiple states (wage & hour rules, exempt/non‑exempt classification, leave/PTO policies)
• Experience drafting and managing offer letters, employment contracts, and employee records
• Experience with financial administration basics: budget tracking, expense tools, corporate card programs
• Based in the US and authorized to work there
• Excellent written and verbal English communication skills

Bonus

• Comfort working autonomously in a distributed, remote‑first team with an HQ abroad
• Experience supporting US immigration/visa processes
• Prior experience in a deep‑tech, hardware, or scientific startup

$100,000 - $130,000 a year

Benefits

• Our success is your success : own it with our BSPCE plan
• Turn your ideas into patents – and (competitive) patent bonuses
• Healthcare: (Health, vision, dental insurance)
• 401k - Retirement plan
• Training budget for each employee
• Parental leave & parental plan
• PTO: 20 days + 11 federal days
• Unlimited unpaid jury duty + time to protest or vote

Research shows that women might feel hesitant to apply for this job if they don't match 100% of the job requirements listed. This list is a guide, and we'd love to receive your application even if you think you're only a partial match. We are looking to build teams that innovate, not just tick boxes on a job spec.

You will join of one of the most innovative startups in France at an early stage, to be part of a passionate and friendly team on its mission to build the first universal quantum computer!

We love to share and learn from one another, so you will be certain to innovate, develop new ideas, and have the space to grow.