HR Office Coordinator

ampliFI Loyalty Solutions; Naperville (IL); Hybrid; USD 40,000 - 50,000; Full time

Benefits offered by this job

401(k) match

Medical insurance

Hybrid work environment

Parental leave

Job summary

ampliFI Loyalty Solutions is seeking an HR/Office Coordinator to bring energy, organization, and a positive attitude to our team. You’ll be the friendly face, helping with onboarding, events, and daily office operations in Naperville, IL.

Role involves coordinating events, maintaining records, and supporting internal communications within a collaborative, hybrid workplace. Must be available onsite three days weekly, with flexibility for events.

Qualifications

• Bachelor's degree preferred, or equivalent combination of education and experience.
• Minimum of at least three years of full time related experience.
• Strong organizational skills and attention to detail, ensuring tasks are completed accurately and efficiently.
• Excellent verbal and written communication skills.
• Proficient in Excel and PowerPoint, with the ability to track data, generate reports, and present findings clearly.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Strong time management skills, consistently meeting deadlines and managing multiple priorities.

Responsibilities

• Greet visitors, assist with basics, and be the welcoming face of the office.
• Maintain office cleanliness, organization, and supplies; manage mail and packages.
• Serve as the primary point of contact for office-related needs and internal communications.
• Plan and execute company events, manage conference room logistics, and support external bookings.

Skills

3+ years experience

Strong organizational skills

Excellent verbal and written comms

Education

Bachelor's degree (preferred)

Tools

Excel

PowerPoint

HRIS/payroll systems (Paycor)

NectarHR

SkillsPath

Job description

Overview

Love keeping things organized, helping people, and being the one everyone can count on? We’re looking for an enthusiastic

Overview

Love keeping things organized, helping people, and being the one everyone can count on? We’re looking for an enthusiastic HR/Office Coordinator to bring energy, organization, and a positive attitude to our team!

You’ll help keep the office running behind the scenes while also being a friendly face and a go-to resource for employees. Whether you’re welcoming visitors, coordinating an event, keeping employee records up to date, or tackling the next task on the list, you’ll play a big part in making our workplace a great place to be.

Local Candidate and Hybrid Requirement:

Must be available to work onsite at our Naperville, IL office three days per week, with flexibility to work onsite up to five days per week for special events.

Schedule is Monday-Friday, with typical office hours of approximately 8:00 a.m. to 5:00 p.m.

Responsibilities

Office Vibes & Administration:

• Be the first face visitors see: greet and guide guests with a friendly smile, assist with essentials such as coats and drinks, and ensure everyone feels welcome.
• Maintain office cleanliness and organization, including keeping the fridge stocked and free of forgotten items, managing office supplies, and ensuring the office space is always presentable.
• Keep the office running smoothly by handling general administrative tasks and serving as the primary point of contact for office-related needs, including distribution of letters and shipment of packages.
• Collaborate effectively with other departments to ensure operations run efficiently while contributing to a positive office environment.

Event Planning Extraordinaire

• Organize and execute company events, including team lunches and after-work mixers, handling setup, management, and takedown to ensure seamless execution.
• Manage internal conference room logistics and provide support for external booking requests as needed.
• Design and plan events that enhance team morale and strengthen office culture.

Onboarding & Employee Engagement Guru

• Oversee the onboarding process to ensure new hires feel welcomed, informed, and prepared for their role.
• Gather employee feedback through surveys and implement actions to maintain a productive and engaging workplace.
• Lead employee engagement initiatives, including wellness programs and recognition activities, to promote a connected and valued team.

Intranet Maintenance & Communication

• Maintain and update the company intranet, ensuring content is current, informative, and accessible.
• Manage internal communications to keep employees informed of company news and upcoming events.
• Direct main office line voicemails to the appropriate personnel.
• Administer employee recognition programs, including tracking nominations, processing gift card orders and awards, and assisting employees with program inquiries.

Tracking & Reporting Pro

• Track key HR and office operations data in Excel, ensuring accuracy and completeness.
• Maintain and update employee records, ensuring information is accurate, complete, and properly documented.
• Prepare and present information in PowerPoint to clearly convey important insights to the team and leadership.
• Take ownership of assigned tasks and processes, ensuring completion with efficiency, accuracy, and accountability.

Essential Skills And Experience

• Bachelor's degree preferred, or equivalent combination of education and experience.
• Minimum of at least three years of full time related experience.
• Strong organizational skills and attention to detail, ensuring tasks are completed accurately and efficiently
• Excellent verbal and written communication skills
• Proficient in Excel and PowerPoint, with the ability to track data, generate reports, and present findings clearly
• Ability to handle sensitive and confidential information with discretion and professionalism
• Strong time management skills, consistently meeting deadlines and managing multiple priorities

Preferred Skills And Experience

• Familiarity with HRIS and payroll systems; experience with Paycor preferred
• Experience utilizing the NectarHR employee experience platform
• Proficiency with the SkillsPath training and development platform

Key Competencies and Attributes

• A natural multitasker who thrives on juggling various responsibilities and keeping operations running smoothly
• A people-oriented approach, fostering positive interactions with colleagues and visitors
• Creativity and the ability to make events and initiatives engaging and memorable
• Proactive attitude, eager to take on new challenges and identify solutions
• Passionate about employee engagement, contributing to a positive and inclusive workplace culture

Physical Requirements

This role involves sitting or standing for extended periods, using computers, phones, and other office equipment. Visual acuity and manual dexterity are needed for reading documents and handling materials. Occasional lifting of items up to 20 lbs. and frequent phone communication is required.

Other Duties

Duties, responsibilities, and activities are not all encompassing and may change at any time with or without notice. To perform this job successfully, an individual must be able to satisfactorily carry out each essential duty. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions

The compensation range listed below represents the potential salary for this role at the time of posting. However, the final salary may be higher or lower than the stated range, and this range may be adjusted in the future. An employee’s placement within the salary range will depend on various factors, including but not limited to relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any applicable collective bargaining agreements, and the needs of the business or organization. The salary range for this role is $40,000 to $50,000 per year.

About AmpliFI

At ampliFI Integrity guides every decision, Curiosity drives innovation, and Advocacy ensures we always put our clients and teammates first. We foster a supportive, fun workplace where your contributions are valued, and your growth is encouraged. ampliFI provides fully outsourced, customized credit and debit card loyalty programs exclusively focused on banks and credit unions nationwide. For nearly two decades, we have delivered compelling rewards programs, unique earn and burn opportunities and card-linked programs to leverage merchant funded offers. Here at ampliFI, we are always looking for more great people to be a part of the relentless pursuit of excellence in everything we do.

Benefits And Perks

• Competitive pay plus 401(k) with employer match
• Medical, dental, vision, and life insurance
• Voluntary café plans, including voluntary life, accident, hospital, critical care, and parking/transit options
• Tuition Reimbursement
• Paid time off, company holidays, and parental leave
• Employee Assistance Program
• Hybrid work environment with flexible hours
• Onsite perks including gym access and snacks
• Employee recognition programs celebrating milestones and achievements
• Growth opportunities within a supportive, team-oriented environment

ampliFI Loyalty Solutions embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills because we believe that the more inclusive we are, the greater impact we can make together.