HR Liaison (Administrative Specialist III, Grade N23)

Montgomery County Government; Gaithersburg (MD); On-site; USD 74,000 - 111,000; Full time

Job summary

An established industry player in transportation seeks a dedicated professional to manage personnel and contracts within their engineering division. This role involves overseeing personnel management, ensuring compliance with county regulations, and providing support to project managers. Ideal candidates will have a strong background in human resources, contract administration, and a bachelor's degree. Join a team committed to enhancing transportation services and making a positive impact in the community. If you are ready to take on a pivotal role in a dynamic environment, this opportunity is for you.

Qualifications

• Bachelor's degree required with 3 years of professional administrative experience.
• Experience in personnel actions and computerized systems is essential.

Responsibilities

• Manage personnel-related work and support for the Division of Transportation Engineering.
• Administer contracts and ensure compliance with procurement regulations.

Skills

Human Resources Management

Contract Administration

Procurement Regulations

Personnel Management

Organizational Skills

Education

Bachelor's Degree

Tools

Oracle HR System

Microsoft Excel

Microsoft Office Suite

Sharepoint

Adobe Sign

DocuSign

Job description

The expected salary range for this role on hire is: $74,507 - $110,439

WHO WE ARE

MCDOT’s mission is to move people and connect places with seamless, equitable transportation options that are safe, environmentally responsible, and support economic growth and vibrancy in Montgomery County. MCDOT supports its residents, commuters, and visitors with infrastructure and transit options that provide seamless transportation services to the public.

WHO WE ARE LOOKING FOR

This position is only available to employees of the Department of Transportation interested in applying for a temporary promotion through a competitive process. Please note that the department has the discretion to either convert the promotion from a temporary to a permanent one without further competition OR to fill the position under a second competitive process.

This position will perform complex and technical engineering construction contracts and procurement activities in addition to assisting with performing general professional work in support of Montgomery County Department of Transportation, Division of Transportation Engineering. This position requires some broad knowledge of all functions of County government, particularly procurement and public contracting, as well as accounting controls and contract monitoring and administration, and the ability to provide support to CIP project managers and protocols and serves as a point of contact for contractual and solicitation issues for designated CIP projects. This position will provide confidential personnel management and support for the Division of Transportation Engineering and liaison with the office of Human resources in order to administer personnel matters including recruitment, employee development, classification studies, position creations, promotions, disciplinary action and other HR matters as needed.

This position duties include but are not limited to:

• Provide sole personnel management and support for the Division of Transportation Engineering.
• Administer and handle all personnel-related work.
• Enter all personnel transactions into Oracle HR system.
• Prepare advertisements for vacant positions; handle EEO and other sensitive issues.
• Prepare monthly and quarterly reports for the Director’s Office and review all personnel documents to be signed by the Director.
• Provide advice, information and counsel to managers and supervisors.
• Assist in coordinating the development of contractual agreements with providers/organizations selected as the result of solicitation, County Council action and other funding implements in collaboration with designated Project Managers/Engineers.
• Oversee administration of program area contracts, including fiscal monitoring and compliance with county contract and procurement regulations.
• Assist Project Managers/Engineers in drafting contract documents such as RFPs, IFBs, bridge contracts, public entity contracts, amendments and memos to procurement.
• Support Personnel management with insurance compliance of contracts.
• Serve as a liaison with other departments/agencies/contractors/consultants.
• Contract management, monitoring and administration.
• Program Management: prepare reports, reconcile financial data, track and process invoices and program expenditures.

To ensure a positive workplace and to comply with federal, state and County laws, the incumbent is responsible for completing mandatory trainings within the first three to six months or within the specified timeframe.

Minimum Requirements:

• Graduation from an accredited college or university with a bachelor's degree.
• Three (3) years of professional administrative experience related to the needs of the department/agency to which the position is assigned (e.g., human resources, purchasing, contracts, work project control, personnel administration, research and development, or other related areas).
• Education for Experience: Additional education will substitute for the required experience on a year-for-year basis.
• Experience for Education: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Additional Qualifications:

• YOU MUST BE A MCG DEPARTMENT OF TRANSPORTATION EMPLOYEE.
• Experience processing personnel actions in a computerized personnel system application.
• Experience in working with staff of diverse technical and managerial backgrounds to develop and facilitate documents.
• Experience with spreadsheets (Excel) for the purpose of providing management reports.
• Experience and knowledge of the Montgomery County rules and regulations of procurement and handling financial processes including Oracle Financial Systems.
• Experience in planning, organizing, and prioritizing responsibilities.
• Experience in the use of personal computer operating systems and applications such as Microsoft Office Suite.
• Experience with collaborative software products that utilize digital signatures, such as Sharepoint, Seamless Docs, Adobe Sign, and DocuSign.