HR Leave Analyst

Sunbelt Rentals; Fort Mill (SC); On-site; USD 65,000 - 89,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

401(k) match

Volunteer time off

Disability insurance

Life insurance

Tuition reimbursement

EAP

Paid time off

Job summary

Sunbelt Rentals in Fort Mill, SC seeks a Leave Administrator to monitor and manage absence programs, ensuring compliance with FMLA, ADA, PWFA, USERRA and state/local laws. You'll collaborate with Legal, HR, Payroll, Benefits, HRIS and Employee Relations to maintain accurate records and timely responses.

Responsibilities include developing KPIs, dashboards, audits of leave transactions, and supporting automation and change management.

Qualifications

• Bachelor’s Degree or equivalent experience with 2–3 years in administering leave.
• Extensive knowledge of FMLA, ADA, PWFA, USERRA and related laws.
• Strong auditing, problem solving and process improvement capabilities.

Responsibilities

• Monitor leave administration processes to ensure regulatory compliance.
• Collaborate with Legal, HR, Payroll, Benefits, HRIS and Employee Relations teams.
• Develop KPIs, compliance dashboards and vendor scorecards.
• Perform quality assurance reviews of leave case management activities and communications.
• Support automation and change management initiatives.

Skills

Regulatory compliance

Auditing

Communication

Education

Bachelor’s Degree or equivalent experience

Tools

Workday

Power BI

Job description

Join Our Team! Sunbelt Rentals strives to be the customer's first choice in the equipment rental industry. From pumps to scaffolding to general construction tools, we aim to be the only call needed to outfit a job site with the proper equipment. Not only do we offer a vast fleet that ranks among the best in the industry, we pair it all with a friendly and knowledgeable staff. Our employees are our greatest asset, and although we present a comprehensive equipment offering, our expertise and service are what truly distinguish us from the competition. We pride ourselves on investing in our workforce and offer competitive benefits, as well as extensive on‑job training for all eligible employees. As a highly successful national company, we are constantly looking for talented individuals to support our growth.

Job Description Summary Position Responsibilities

Monitors leave administration processes and vendor performance to ensure compliance with applicable regulations, including Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), Pregnant Workers Fairness Act (PWFA), Military Leave (USERRA), state and local leave laws, workers’ compensation coordination, and other applicable leave requirements. Collaborate with Legal, HR, Payroll, Benefits, HRIS and Employee Relations teams to ensure consistent administration of the leave programs. Partner closely with HR and other related parties, including the leave administrator, to ensure accommodation requests are managed through a compliant and effective interactive process, including monitoring case outcomes, regulatory adherence and timely resolution of complex cases. Conduct regular audits of leave transactions, eligibility determinations, correspondence, approvals, denials and return‑to‑work processes to ensure adherence to company policies and regulatory requirements. Develop and maintain key performance indicators (KPIs), compliance dashboards and vendor scorecards. Partner with the leave administrator to investigate and resolve process issues, compliance concerns, and escalated team member cases. Perform quality assurance reviews of leave case management activities, documentation, team member communications, and regulatory notices. Develop and maintain standard operating procedures, governance documentation, and compliance controls related to leave administration. Collaborates, educates, and informs key stakeholders regarding change management, training, and communications. Supports strategic efforts, such as automation, acquisitions, volume organizational changes, and technology solutioning - from ideation through management. Analyze leave administration data and identify compliance risks and opportunities for process improvements. Supports Leave Manager to provide guidance, coaching and training to LOA Specialists and Field Management. Preserves confidentiality of employee medical documentation and files. Monitor legislative and regulatory changes affecting leave and accommodation programs and recommend updates to policies, procedures, and vendor processes. Interprets federal and state laws as well as collective bargaining agreements in regard to absence management and various EEO policies Coordinates with Leave Manager and other leaders to support other priorities and activities as assigned.

Requirements

Education & Experience: Bachelor’s Degree or equivalent experience plus 2-3 years of administering leave of absence or related experience. Extensive knowledge of the leave requirements and other legal protections afforded by the FMLA, ADA, PWFA, USERRA, state and local laws, disability programs accommodation processes and other applicable laws and regulations Ability to process multiple requests and maintain the highest level of organization. Strong auditing, problem solving, and process improvement capabilities. Ability to communicate effectively and provide the highest level of service across all levels of the organization. Excellent verbal and written communication skills Maintain highly confidential employee personal health information and files Ensure HIPAA compliance Experience with Workday and Power BI or other reporting tools preferred.

Physical Demands

Must be able to bend, squat, crouch and/or reach and lift up to 25 pounds or more, as required by the job. Some Sunbelt jobs may require driving for long periods of time, loading and unloading heavy equipment, performing work in extreme weather conditions including rain, wind or excessive temperatures and/or night and weekend work. All duties must be performed according to Sunbelt’s safety policies and guidelines. Reasonable accommodations may be made to comply with ADA/ADAAA.

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day.

Sunbelt Rentals is an Equal Opportunity Employer — Minority/Female/Disabled/Veteran and any other protected ground

Base Pay Range: $64,790.00 - 89,086.80 Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience.

Benefits

• Health, Dental and Vision plans
• 401(k) Match
• Volunteer time off
• Short‑term and long‑term disability
• Accident, Life and Travel insurance, as well as flexible spending
• Tuition Reimbursement Options
• Employee Assistance Program (EAP)
• Length of Service Awards

You will become eligible for benefits on the first of the month following 30 days from your start date.

Paid Time Off

• 12‑25 vacation days depending on years of service
• 5 sick days
• 6 holidays
• 2 half day holidays
• 2 floating holidays
• 1 inclusion day
• 1 volunteer day

A leader in the equipment rental industry, Sunbelt Rentals is constantly advancing the idea of how a company can best serve its customers, communities and the planet. With over 1,000 locations across North America and an expansive portfolio of products and services, we deliver solutions to support any job. Sunbelt’s extensive fleet exceeds and includes general construction equipment, industrial tools, pumps, power & HVAC, trench shoring, scaffolding, remediation & restoration equipment, and more. At Sunbelt Rentals, we place enormous value on the welfare and commitment of our employees as well as the superior level of service they provide for our customers. All our employees benefit from extensive on‑job training, which is amongst the best in the industry. Our advancement opportunities are why many of our staff remain with us throughout their careers. Sunbelt Rentals means diversity, teamwork, recognition for exceptional performance, and room to grow! We are proud to offer the following benefits: Medical/Dental/Vision Insurance 401(k) Retirement Plan - US RRS Plan – CAN Paid Parental Leave Paid Holidays and Paid Time Off Tuition Reimbursement And many more Designed to serve distinct customer segments requiring a high level of technical expertise, Sunbelt Rentals offer a highly diversified product mix, as well as trained experts.

Services

• Climate Control Services
• Industrial Services
• Tools & Equipment
• Oil & Gas Services
• Power & HVAC Services
• Pile Driving Services
• Pump Solutions
• Scaffold Services
• Remediation and Restoration