HR Information Desk Coordinator

Subaru of Indiana Automotive, Inc; Lafayette, Northern (IN, KY); On-site; USD 33,000 - 52,000; Full time

Job summary

Subaru of Indiana Automotive, Inc. is seeking an HR Information Desk Coordinator to provide administrative support across HR sections.

You will handle mail distribution, document management, portal updates, and assist associates to the correct HR area while maintaining confidentiality. Minimum qualifications include a High School/GED and 0-2 years of relevant experience; proficiency in Excel, Word, and a general understanding of Microsoft Access and SAP/SuccessFactors; strong communication with

Qualifications

• High School/GED with 0–2 years of relevant experience.
• Proficiency in Excel and Word; basic understanding of Access & SAP/SuccessFactors.
• Ability to interact professionally with all levels of SIA Associates.

Responsibilities

• Distribute mail to multiple sections within HR Department.
• Manage AR Documents, Policies, and Tips on Portal.
• Coordinates relevant AR Procedures, i.e. GFTP and inter-department processes.
• Administer and process the Open Line system.
• Greet, assist, and route associates to the appropriate HR section.
• Maintain SIA Facility Use Agreements and In-kind Donation Agreements
• Coordinates Matching Gift and Grant Review/Selection Process
• Support IS and Budget Activities - A.R. Travel requests/payment forms.
• I-9 name change updates.
• Responsible for confidential and time sensitive material.
• All other duties as assigned, including special project work.

Skills

Microsoft Excel

Microsoft Word

SAP/SuccessFactors

Microsoft Access

Education

High School Diploma or GED

Associate's degree or certification preferred

Job description

Select how often (in days) to receive an alert: Create Alert

The HR Information Desk Coordinator performs a wide range of administrative and office support activities for the efficient operation of multiple Sections in the Human Resources Department.

Outline of Duties

The essential functions described below are intended to broadly define the expectations of the role.

• Distribute Mail to multiple sections within HR Department
• Manage AR Documents, Policies, and Tips on Portal
• Coordinates relevant AR Procedures, i.e. GFTP and inter-department processes.
• Administer and process the Open Line system.
• Greet, assist, and route associates to the appropriate HR section.
• Maintain SIA Facility Use Agreements and In-kind Donation Agreements
• Coordinates Matching Gift and Grant Review/Selection Process
• Support IS and Budget Activities - A.R. Travel requests/payment forms.
• I-9 name change updates.
• Responsible for confidential and time sensitive material
• All other duties as assigned, including special project work.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the Associate for this role. Duties, responsibilities, and activities may change at any time with or without notice.

Minimum Qualifications

• High School/GED and 0-2 years of relevant experience
• Proficient in Excel, Word, and a general understanding of Microsoft Access & SAP/SuccessFactors
• Ability to interact and communicate professionally with all levels of SIA Associates

Preferred Qualifications

• Associate's degree or certification required/Bachelor's degree preferred; 0-2 years relevant experience
• Ability to lead projects

Subaru of Indiana Automotive, Inc. is an equal opportunity employer committed to employing a diverse workforce.