HR Immigration Coordinator

Weill Cornell Medicine - Qatar; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Weill Cornell Medicine - Qatar seeks an HR Immigration Coordinator to support enrollment and employment of international staff and students, ensuring compliance with policies and governmental regulations. This role reports to the Assistant Director, Immigration and supports the HR-Immigration team.

The position maintains immigration records in SAP, Workday and other systems, manages I-9 reverifications, coordinates notices, and performs routine SEVIS updates for F-1/J-1 visitors.

Qualifications

• Bachelor's degree required.
• U.S. Citizen or Lawful Permanent Resident for DSO/ARO roles.
• Experience with HR ERP software preferred (SAP, Workday).

Responsibilities

• Creates, maintains and updates immigration records in HR systems and databases.
• Ensures timely data entry upon hire and status changes.
• Coordinates I-9 reverifications for sponsored employees.
• Manages HR-Immigration emails and routes inquiries.
• Coordinates distribution of government notices and mail.
• Performs SEVIS updates for F-1 and J-1 visitors.
• Serves as DSO and ARO for Weill Cornell Medicine.
• On-site work required at least two days per month.

Skills

Interpersonal communication

Detail oriented

Organizational skills

Data entry accuracy

Microsoft Office proficiency

Education

Bachelor's Degree

Tools

SAP

Workday

Job description

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*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Under direction, the Human Resources Immigration Coordinator provides administrative support services necessary to facilitate the enrollment and/or employment of international students, scholars and staff and to ensure institutional compliance with related institutional policies and governmental regulations. This position supports the HR-Immigration team and reports to the Assistant Director, Immigration.

Job Responsibilities

• Creates, maintains and updates employee and student immigration records in HR systems and databases (SAP, Employee Central, Immigration Tracker, etc.).
• Ensures timely and accurate data entry upon hire and when immigration status is extended and/or changed.
• Works with tax, finance and payroll teams to ensure applicable tax benefits are applied to pay statements.
• Manages shared inboxes for HR-Immigration emails. Assigns case specific questions to appropriate HR-Immigration team members and responds to general email inquiries when appropriate.
• Coordinates onsite distribution of mail, including government issued approval notices. Schedules in-person pick-up of approval notices and creates FedEx labels when needed.
• Coordinates and completes I-9 reverifications for sponsored employees.
• Runs expiration reports for HR-Immigration team members and communicates immigration expirations to WCM departments and employees on a timely basis.
• Serves as Designated School Official (DSO) and Alternate Responsible Officer (ARO) for Weill Cornell Medicine.
• Handles routine tasks and updates in SEVIS for both F-1 students and J-1 exchange visitors (address/phone/email updates, travel validations, etc.).
• Performs other administrative duties as needed.

Education

• Bachelor's Degree

Experience

• Must be a U.S. Citizen or Lawful Permanent Resident in compliance with federal eligibility requirements for DSO and ARO roles.
• Experience with HR ERP software is preferred (SAP, Workday, etc.).
• Demonstrated interest in immigration and international student and scholar issues.

Knowledge, Skills and Abilities

• Proficient in Microsoft Office suite of products, including Word, Outlook, Excel and PowerPoint
• Excellent interpersonal and communications skills (written and verbal)
• Highly organized and detail oriented.

Licenses and Certifications

Working Conditions/Physical Demands

• Must work on-site at least two days each month (or as needed).

Cornellwelcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “any person, any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. Wehire based on merit, andencourage people from historically underrepresented and/or marginalized identities to apply.Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.