HR Generalist - Payroll & Benefits

ADP, Inc.; Fremont (CA); On-site; USD 85,000 - 95,000; Full time

Job summary

ADP, Inc. in Fremont, CA is seeking an HR Generalist – Payroll & Benefits to administer payroll, benefits, HRIS, and employee records with accuracy and compliance.

The role supports attendance administration, workforce reporting, performance management, staffing, and day-to-day HR activities across a 24/7 hourly workforce. You will partner with the HR Business Partner and Operations leadership to ensure timely HR support, maintain audit-ready documentation, and help drive HR initiatives in a

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Minimum of 3 years of experience in HR, payroll administration, benefits administration, HRIS, or a related HR function.
• Experience supporting a manufacturing, warehouse, or 24/7 hourly workforce preferred.
• Experience with HR reporting preferred.

Responsibilities

• Lead the maintenance and administration of payroll, benefits, HRIS, and employee records with accuracy and compliance.
• Process bi-weekly payroll timely and in compliance with applicable legal and company requirements.
• Audit payroll records, employee changes, timekeeping, and other payroll-related transactions.
• Coordinate and support annual open enrollment and employee benefits education.
• Prepare accurate HR reports and workforce metrics for leadership and operations.

Skills

HRIS/payroll

Payroll administration

Benefits administration

HR reporting

Education

Bachelor’s degree in HR or related field

Tools

HRIS systems

Microsoft Excel

Payroll systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Fremont, CA, US

3 days ago Requisition ID: 1012

Salary Range: $85,000.00 To $95,000.00 Annually

Position

Location

Fremont, CA

Reports to

HR Business Partner

Summary

The HR Generalist – Payroll & Benefits is responsible for the accurate and compliant administration of payroll, benefits, HRIS, and employee records while providing comprehensive support across Human Resources operations. In addition to serving as the primary payroll and benefits resource, this position supports attendance administration, workforce reporting, performance management, staffing and operational needs, employee inquiries, and HR compliance activities. The HR Generalist works closely with the HR Business Partner, Operations leadership, supervisors, employees, staffing agencies, and external HR/payroll/benefits partners to ensure timely and effective HR support. The position is expected to provide broader HR department coverage and support day-to-day HR activities in the absence of the HR Business Partner.

Education /

Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Minimum of 3 years of experience in Human Resources, payroll administration, benefits administration, HRIS, or a related HR function.
• Experience supporting a manufacturing, warehouse, or 24/7 hourly workforce preferred.
• Experience with HR reporting preferred.

Requirements

• Strong understanding of payroll processes, benefits administration, HR practices, and applicable employment laws.
• Ability to maintain confidentiality and appropriately handle sensitive employee information.
• Ability to support multiple HR functions and manage competing priorities and deadlines.
• Ability to work independently while appropriately escalating complex, sensitive, or high-risk matters to the HR Business Partner.
• Ability to provide HR support to employees and Operations across multiple shifts as business needs require.
• Strong attention to detail and commitment to accuracy, timeliness, and compliance.

Skills /

Abilities

• Excellent verbal and written communication and interpersonal skills.
• Strong organizational, analytical, and problem-solving abilities.
• Strong attention to detail and ability to maintain accurate records.
• Ability to support employee relations matters professionally, objectively, and confidentially.
• Ability to effectively communicate and partner with employees, supervisors, managers, staffing agencies, and external vendors.
• Proficient in HRIS/payroll systems, Microsoft Office Suite, Excel, and HR reporting tools.
• Ability to prepare and analyze HR reports, workforce metrics, payroll data, and labor-cost information.
• Ability to prioritize multiple responsibilities in a fast-paced, 24/7 operational environment.

Duties /

Responsibilities

Payroll, Benefits & HRIS

• Lead the maintenance and administration of the HRIS system and ensure employee information is complete, accurate, and current.
• Process bi-weekly payroll accurately, timely, and in compliance with applicable legal and company requirements.
• Audit payroll records, employee changes, timekeeping information, additional earnings, deductions, and other payroll-related transactions.
• Review and reconcile Time & Attendance discrepancies and coordinate corrections with supervisors and employees.
• Serve as a primary resource for employee payroll questions and HRIS/payroll system troubleshooting.
• Administer employee benefit programs, including medical, dental, vision, disability, retirement, and other applicable plans.
• Process benefit enrollments, changes, qualifying life events, and terminations accurately and within required deadlines.
• Coordinate with benefits providers, brokers, payroll vendors, and other external partners to resolve employee issues.
• Coordinate and support annual open enrollment and employee benefits education.
• Perform payroll and benefits audits and reconciliations.
• Maintain accurate payroll, benefits, and HR documentation in an audit-ready manner.
• Provide payroll, labor-cost, and benefits-related reports to HR, Operations, Finance, and Accounting as required.

Performance Management

• Track required employee performance evaluations, including 30-day, 60-day, 90-day, six-month, annual, or other established review periods.
• Follow up with supervisors regarding outstanding performance reviews and required HR documentation.
• Maintain accurate records of completed evaluations and related employee actions.

HR Reporting & Metrics

• Prepare accurate and timely HR reports and workforce metrics, including headcount, workforce coverage, attendance/absenteeism, turnover, payroll, overtime, labor costs, staffing, performance evaluations, and employee relations activity.
• Monitor established HR KPIs and identify trends, discrepancies, or areas requiring management attention.
• Provide HR data and analysis to support workforce planning and operational decision-making.
• Ensure recurring HR reports are completed accurately and within established deadlines.

Compliance, Records & HR Administration

• Maintain complete, accurate, confidential, and audit-ready employee personnel records.
• Support internal and external HR, payroll, benefits, and compliance audits.
• Assist with administration and documentation of company policies and HR procedures.
• Support required employee communications, acknowledgments, training documentation, and compliance activities.
• Assist with HR projects, employee engagement activities, employee communications, and departmental initiatives.
• Identify opportunities to improve HR processes, employee service, administrative efficiency, and costs.
• Support HR continuous improvement (CIP) initiatives and document measurable results where applicable.

Department Coverage & General HR Support

• Provide day-to-day HR department support and assist with departmental priorities as directed by the HR Business Partner.
• Provide appropriate HR department coverage in the absence of the HR Business Partner and ensure urgent matters are appropriately addressed or escalated.
• Partner with Operations leadership to provide HR support for the site's 24/7 workforce.
• Assist other HR team members when workload, staffing, employee relations matters, operational requirements, or business priorities require additional support.

Perform other HR-related duties, projects, and assignments based on organizational needs and priorities.

Physical Requirements /

Working Conditions

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to occasionally lift up to 15 pounds, including files and office supplies.
• Standard office and manufacturing-site environment.
• May require occasional extended or adjusted hours during payroll cycles, benefits open enrollment, employee relations matters, staffing shortages, audits, special projects, or other business-critical situations.
• May require interaction with employees and supervisors across multiple shifts in support of a 24/7 operation.
• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Dynamic and collaborative work environment.
• Opportunity to develop experience across payroll, benefits, employee relations, HR operations, workforce management, and HR compliance.

Benefits

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Dynamic and collaborative work environment.
• Opportunity to develop experience across payroll, benefits, employee relations, HR operations, workforce management, and HR compliance.

Equal Employment Opportunity

EEO refers to fairness and equality of treatment for specific, designated protected classes as defined by law. EEO means that the employer gives equal consideration for a job and terms and conditions of employment to all individuals and that the employer does not discriminate based on race, color, religion, age, marital status, national origin, disability, or sex.

Regular work schedule is Monday through Friday, 9:00 AM to 5:00 PM; however, hours may be adjusted as needed based on business and operational needs.