HR Generalist / Payroll Administrator

Trevor's Liquor; Scottsdale (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Employee discounts

Paid time off

Paid training

Job summary

Trevor's Liquor is seeking an experienced Accounting & Payroll Administrator to support payroll processing, financial reporting, and full-cycle accounting for our growing retail and restaurant operations. This role is onsite at the Trevor's home office during normal business hours.

You will own bi-weekly payroll, maintain employee records, manage benefits, and assist with month-end tasks and reporting. Prior experience with Paychex, Employee Navigator, and QuickBooks is highly valued, along with

Qualifications

• Associate or bachelor’s degree in accounting, business, or related field required - or equivalent experience.
• Prior experience with Paychex required.
• Prior experience with Employee Navigator a plus.
• Prior experience with accounting systems required - QuickBooks a plus.
• Must possess strong Excel and data accuracy skills.
• Experience in hospitality, retail, or restaurants preferred.

Responsibilities

• Own and process bi-weekly payroll accurately and on time.
• Maintain employee records and process new hires, changes, and terminations.
• Review and approve time & attendance data and manage PTO tracking.
• Support managers with payroll tools and training.
• Ensure clean data flow and reporting within Paychex and related systems.
• Manage month-end tasks, including accruals, invoice approvals, and reconciliations.
• Serve as point of contact for payroll system vendors.
• Administer employee benefits including medical, dental, vision, disability, and retirement plans.
• Conduct benefit orientations during onboarding and manage enrollments and life events.
• Support employees with claims, changes, and benefit-related questions.
• Coordinate with vendors for escalated issues, COBRA, and compliance.
• Maintain accurate benefits data in Paychex and vendor systems.
• Administer FMLA, ADA, and other leave programs.
• Manage COBRA communications and annual reporting (ACA, 401k, workers’ comp, etc.).
• Coordinate annual performance review cycles.
• Manage recognition programs for employee milestones and life events.
• General HR & Administrative Support
• Participate in new hire onboarding and orientation.
• Respond to employment verifications and workplace surveys.
• Ensure compliance with HR forms, posters, and required reporting.
• Contribute to team projects, goal setting, and process improvements.
• Provide cross-functional support to HR, Finance, Admin and Ops as needed.

Skills

Excel

Data accuracy

Detail-oriented

Communication

Problem solving

Education

Associate or Bachelor’s degree in accounting or related field

Tools

Paychex

Employee Navigator

QuickBooks

Job description

At Trevor’s, we take pride in delivering exceptional service, and that starts behind the scenes with a dedicated team. We are seeking an experienced Accounting & Payroll Administrator to support our growing retail and restaurant operations. This role is integral to ensuring smooth payroll processing, accurate financial reporting, and efficient full-cycle accounting functions. If you’re a highly organized professional with strong attention to detail, a passion for numbers, and experience in payroll and accounting, this may be the perfect opportunity for you!

Position Summary

Join our finance/HR team to lead payroll and benefits administration. We're seeking a hands-on, detail-oriented team player who can ensure accurate, timely, and compliant payroll and benefits operations. This position is required to work onsite at the Trevor’s home office during normal business hours.

Key Responsibilities

Payroll Administration

• Own and process bi-weekly payroll accurately and on time.
• Maintain employee records and process new hires, changes, and terminations.
• Review and approve time & attendance data and manage PTO tracking.
• Support managers with payroll tools and training.
• Ensure clean data flow and reporting within Paychex and related systems.
• Manage month-end tasks, including accruals, invoice approvals, and reconciliations.
• Serve as point of contact for payroll system vendors.

Benefits Administration

• Administer employee benefits including medical, dental, vision, disability, and retirement plans.
• Conduct benefit orientations during onboarding and manage enrollments and life events.
• Support employees with claims, changes, and benefit-related questions.
• Coordinate with vendors for escalated issues, COBRA, and compliance.
• Maintain accurate benefits data in Paychex and vendor systems.
• Administer FMLA, ADA, and other leave programs.
• Manage COBRA communications and annual reporting (ACA, 401k, workers’ comp, etc.).

Employee Experience

• Coordinate annual performance review cycles.
• Manage recognition programs for employee milestones and life events.
• General HR & Administrative Support
• Participate in new hire onboarding and orientation.
• Respond to employment verifications and workplace surveys.
• Ensure compliance with HR forms, posters, and required reporting.

General & Administrative Support

• Contribute to team projects, goal setting, and process improvements.
• Provide cross-functional support to HR, Finance, Admin and Ops as needed.

Qualifications

• Associate or bachelor’s degree in accounting, business, or related field required - or equivalent experience.
• Prior experience with Paychex required.
• Prior experience with Employee Navigator a plus.
• Prior experience with accounting systems required - QuickBooks a plus.
• Must possess strong Excel and data accuracy skills.
• Experience in hospitality, retail, or restaurants preferred.
• Detail-oriented, deadline-driven, and highly organized.
• Maintains confidentiality and exercises sound judgment.
• Strong communication and problem-solving skills.

Trevor’s Liquor is an equal opportunity employer and all qualified applicants will receive consideration for employment without discrimination based on race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law.

The information provided above indicates the general nature and level of work required of the position and is not a comprehensive list of all responsibilities or qualifications.

Benefits

• Medical insurance
• Dental insurance
• Employee discounts
• Paid time off
• Paid training