HR Generalist - Illinois Human Resources Shared Services

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Tuition waivers

Job summary

University of Illinois Urbana-Champaign's Human Resource Associate acts as an HR Generalist supporting colleges and departments with appointments, payroll, onboarding, leave administration, and policy compliance.

The role handles a high volume of routine and complex HR transactions across multiple employee groups, interprets University policies, and provides guidance to employees, supervisors, and unit contacts while coordinating with campus partners to resolve issues.

Qualifications

• Bachelor’s degree in HR or related field required.
• Two years of professional HR experience required.

Responsibilities

• Manage appointments, payroll, onboarding, and leave administration.
• Ensure HR policy compliance and provide guidance to staff and supervisors.
• Process HR transactions and resolve issues with campus partners.
• Develop and maintain HR process documentation and trainings.

Skills

HR policies and compliance

Data interpretation

Communication skills

Analytical problem-solving

Time management

Education

Bachelor's degree in Human Resource Administration, Management, OR related field

Job description

University of Illinois Urbana-Champaign

The Human Resource Associate serves as an HR Generalist supporting colleges and departments served by Illinois Human Resources Shared Services, with primary responsibility for appointments, payroll, onboarding, leave administration, compliance, and related HR operations.

The position manages a high volume of routine and complex HR transactions across multiple employee groups; interprets and applies University policies and procedures; provides guidance to employees, supervisors, and unit contacts; and coordinates with campus partners to resolve issues. The position exercises independent judgment in managing assigned work, resolving discrepancies, and determining when consultation, referral, or escalation is appropriate.

Duties & Responsibilities

Appointments Management

• Responsible for employee appointments, troubleshooting transactions to ensure accurate results and escalating complex issues as needed.
• Enters routine and non-routine data and pulls reports. Ensures accuracy of input data and reports and/or resolves minor discrepancies. May develop new reports.
• Participate in appropriate systems testing and/or feedback.

Payroll & Time Reporting

• Process payroll and timesheets. Address complex timesheet/leave issues and return timesheets/leave requests as needed. Process routine and non-routine pay adjustments.
• Inform staff of all regulations/policies relating to time reporting and payroll.

Leave Management

• Administer and track FMLA, PLFA, or other managed leave categories.
• Counsel and resolve issues related to leave. Inform staff of all regulations/policies relating to leave usage.

HR Compliance & Policy

• Ensures adherence to HR policies and legal requirements through tracking, training, and internal reviews.
• Identifies areas of concern related to adherence to HR policies and legal requirements.

Compensation & Benefits

• Contributes to salary decisions and justifications with general oversight.
• Identifies and recommends compensation amounts for temporary/additional pay circumstances, escalating unique circumstances for additional input.
• Informs employees of available benefit offerings.

Training, Process Improvement And Other Responsibilities

• Develop and maintain process documentation, templates, reference materials, training resources, and other tools; provide training and guidance regarding HR systems, processes, payroll practices, policies, and compliance requirements.
• Identify and support opportunities to improve HR processes, consistency, documentation, service delivery, and operational efficiency.
• Maintain current knowledge of University HR and payroll requirements and participate in HR projects, professional development, campus activities, and other related responsibilities in support of evolving Illinois Human Resources Shared Services and University needs.

Minimum Qualifications

• Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
• Two (2) years (24 months) of work experience performing professional-level human resources duties.

Preferred Qualifications

• At least one year of experience in human resources, budget, or a related field at the University of Illinois

Knowledge, Skills and Abilities

• Knowledge of human resource principles, practices, policies, and procedures, with the ability to interpret and apply requirements related to appointments, payroll, onboarding, leave, and other employment processes.
• Strong organizational and time-management skills with the ability to manage a high volume of detailed HR and payroll work, balance multiple priorities, meet deadlines, and maintain a high degree of accuracy.
• Strong analytical and problem-solving skills, including the ability to research and resolve complex HR and payroll issues, interpret policies and procedures, and determine when consultation, referral, or escalation is appropriate.
• Strong written, verbal, interpersonal, and customer service skills with the ability to provide clear guidance and work effectively with employees, supervisors, administrators, HR colleagues, and campus partners.
• Ability to exercise independent judgment and discretion while appropriately handling sensitive and confidential information.
• Ability to effectively use and learn HR, payroll, and related information systems and to organize, analyze, and interpret HR information and data.

Appointment Information

This is a 100% full-time Civil Service 5020 - Human Resource Associate position. The expected start date is as soon as possible after the close of the search. The salary range for this position is $60,000.00 to $65,000.00 annually. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements. Sponsorship for work authorization is not available for this position. For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well‑being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify . Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal , or by contacting the Office for Access & Equity at 217-333-0885, option #1, or [e-mail] .

Requisition ID

1038204

Job Category

Professional and Administrative

Apply at:

https://jobs.illinois.edu