HR Generalist I

002 Sea Mar Community Health Center; Seattle (WA); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Long Term Disability

Employee Assistance Program (EAP)

Paid time off 24 days + 10 holidays

401(k) retirement plan

Job summary

Sea Mar Community Health Centers is seeking an HR Generalist I to support daily human resources operations under the HR Manager. The role involves maintaining personnel records, processing new-hire packets, and handling HRIS data entry while ensuring confidentiality and compliance with policies.

The position requires strong communication, problem-solving skills, and the ability to work with a diverse team. Excellent organizational abilities and proficiency in MS Office/SharePoint are essential,

Qualifications

• High School Diploma or equivalent is required; an Associate’s degree is preferred.
• PHR/SPHR or SHRM-CP/SHRM-SCP certification is a plus.
• Bilingual English/Spanish preferred.

Responsibilities

• Performs a wide range of duties relative to accurate and timely creation, maintenance, and processing of personnel records and reports.
• Processes new hire packets and payroll authorizations in a timely manner.
• Performs HRIS and SharePoint data entry including, but not limited to: new hire entry, compensation and employment changes, training and compliance documentation.
• Prepares and publishes job postings, both internally and externally, along union contract guidelines.
• Provides clerical and operational support including background check verifications, follow-up with managers regarding missing paperwork, assists with new employee orientation, and prepares employee badges.
• Responds to verification of employment status.
• Maintains confidentiality of all employee records and information.

Skills

Communication skills

Problem solving

HR policies knowledge

Teamwork

Confidentiality and ethics

HRIS / MS Office / SharePoint

Bilingual English/Spanish preferred

Education

High School Diploma or equivalent

Associate’s degree preferred

PHR/SPHR or SHRM-CP/SHRM-SCP preferred

Job description

Sea Mar Community Health Centers, a Federally Qualified Health Center (FQHC) founded in 1978, is a community-based organization committed to providing quality, comprehensive health, human, housing, educational and cultural services to diverse communities, specializing in service to Latinos in Washington State.

Sea Mar proudly serves all persons without regard to race, ethnicity, immigration status, gender, or sexual orientation, and regardless of ability to pay for services.

Sea Mar's network of services includes more than 90 medical, dental, and behavioral health clinics and a wide variety of nutritional, social, and educational services.

We are recruiting for the following position: Sea Mar is a mandatory COVID-19 and flu vaccine organization.

Position Summary

Under the supervision of the HR Manager, the Human Resources Generalist I is responsible for the administrative support of day-to-day human resource operations.

Duties and Responsibilities

As a mission-driven organization, the core values of, and the services offered at Sea Mar are based on the belief that everyone deserves to be respectfully treated in a way that preserves dignity and enhances self-worth.

Sea Mar is an advocate for its clients and aims to achieve industry-leading, client-centered, culturally-aware services.

• Understanding and empathizing with client needs
• Surpassing client expectations
• Demonstrating a high level of integrity
• Exhibiting compassion and commitment
• Advocating for social justice
• Taking pride in individual work as well as that of the team
• Continually learning to stay current with industry standards, best practices and technology

As a Sea Mar employee, the individual in this position commits to adherence to these values to their utmost ability and endeavors to strengthen and embody this mission daily.

Job Description

The expectation is that the back-up is trained on each of these tasks so they can assist when the lead for the task is out of the office or consumed with a large project.

• Performs a wide range of duties relative to the accurate and timely creation, maintenance, and processing of personnel records and reports.
• Processes new hire packets and payroll authorizations in a timely manner.
• Performs HRIS and SharePoint data entry including, but not limited to: new hire entry, compensation and employment changes, training and compliance documentation.
• Prepares and publishes job postings, both internally and externally, along union contract guidelines.
• Provides clerical and operational support including, but not limited to running background check verifications, following up with managers regarding missing or incomplete paperwork, assisting with new employee orientation, and preparing employee badges.
• Responds to verification of employment status.
• Assists employees and supervisors with basic interpretation of HR policies and procedures.
• Responsible for the creation and maintenance of all personnel files, both active and inactive. This includes, but is not limited to: creation of physical file for new hires, filing of incoming paperwork into appropriate sections of the file for easy of identification, appropriate removal of terminated employee files, annual preparation of inactive employee files for archival.
• Works on the collection and reporting in HRIS of compliance-related personnel documents such as orientation and training paperwork, annual staff appraisals, probationary and annual competency tests, CPR certifications, etc.
• Monitors and maintains HR email inbox.
• Assists with regular file audits for compliance purposes. Follows up with management staff as needed for file completeness.
• Performs general office clerical duties such as basic data entry into the HRIS system, answering phones, preparing materials for new employee orientation, and opening and distributing mail.
• Creates and prints employee badges.
• Maintains inventory of basic office supplies for personnel file management and general use of human resources department.
• Coordinates Sea Mar’s volunteer program: maintains volunteer database, corresponds with prospective volunteers, and works with management staff to place volunteers at Sea Mar sites.
• Interacts with and supplies information to employees, management staff, and public and private agencies as appropriate and within Sea Mar policy and legal guidelines.
• Maintains high standards of confidentiality of all employee records and information.
• Other duties as assigned.

Conditions of Employment

This applicant must navigate initial hire screenings including a background check conducted internally through Sea Mar’s human resources department. The new employee shall sign and date the job description to affirm the validity of the information herein and to signify compliance with the conditions of employment; they must sign an oath of permanent confidentiality covering all patient related information as well. The employee must adhere to the Sea Mar Employee Health Screening and Infection Control policies.

Qualifications

• Excellent communication, both written and verbal, and people skills.
• Aptitude in problem solving and critical thinking skills.
• Understanding of general human resources policies and procedures.
• Desire to work as a team with a results driven approach.
• High ethical standards, confidentiality, and cultural competence.
• Demonstrated competence with HRIS systems, MS Office applications, and SharePoint.
• Bilingual English/Spanish preferred.

Education and Experience

Certificates, Licenses, and Registrations

• High School Diploma or equivalent required, plus one year of office/clerical support experience, preferably in a HR setting.
• Associate’s degree preferred.
• PHR/SPHR or SHRM-CP/SHRM-SCP preferred, but not required.
• Valid State Driver’s License.

Additional Requirements

• Pre-hire and annual employee health screening required.
• Annual influenza vaccine required. Only exception is for employees with a medical or religious exemption approved by Administration. Employees with an approved medical or religious exemption must wear a mask at all time during the flu season.
• TB testing annually required.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, photocopiers, fax machines, and telephones. The noise level in the work environment is typically moderate to loud. The employee may be required to share work space with other employees. Adequate lighting and equipment are available to the employee. Use of ergonomic office furniture will be used when appropriate. This is a full time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand. Little to no travel is expected for this position.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this position, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. This would require the ability to lift files (not to exceed 50 lbs.), open filing cabinets and bend or stand as necessary.

Hourly - Hourly Plan, 24.00 USD Hourly

What We Offer

Sea Mar offers talented and motivated people the opportunity to work in a dynamic and growing community health organization. Working at Sea Mar Community Health Centers is more than just a job, it’s a fulfilling career with opportunity for advancement. The fringe benefits surpass most companies.

• Medical
• Dental
• Vision
• Prescription coverage
• Life Insurance
• Long Term Disability
• EAP (Employee Assistance Program)
• Paid-time-off starting at 24 days per year + 10 paid Holidays

We also offer 401(k)/Retirement options and an exciting opportunity to work in a culturally diverse environment.

Sea Mar is an equal opportunity employer.

Sea Mar Community Health Centers, founded in 1978, is a community-based organization committed to providing quality, comprehensive health, human, housing, educational and cultural services to diverse communities, specializing in service to Latinos in Washington State. Sea Mar proudly serves all persons regardless of their ability to pay for services. Sea Mar's network of services includes more than 90 clinics.