HR Generalist

Comtec-Solutions-; City of Rochester (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

Comtec-Solutions in the United States is seeking an HR Generalist to support payroll, onboarding, and HR operations across the employee lifecycle. You will manage payroll processing, benefits enrollment, timekeeping, and HRIS maintenance, while ensuring data accuracy and confidentiality.

The role requires collaboration with management to enforce policies, handle employee relations, and assist with annual HR programs and audits.

Qualifications

• 3+ years of HR and payroll experience with payroll administration and compliance.
• Associate’s degree or equivalent; SHRM membership preferred.
• Maintains confidentiality and HR records in accordance with policy.

Responsibilities

• Process weekly payroll accurately for hourly and salaried staff.
• Manage onboarding and offboarding including background checks and HRIS setup.
• Coordinate benefits enrollment and timekeeping, and maintain HR records.
• Ensure compliance with federal/state laws and prepare payroll reports and audits.
• Support employee relations and respond to inquiries with professionalism.
• Assist with performance reviews and annual HR processes.

Job description

About this position

Description: The HR Generalist role is to support the full employee lifecycle while managing accurate & timely payroll processing. This person is responsible for payroll administration, employee onboarding & offboarding, benefits coordination, time & attendance, HRIS maintenance, employee relations, compliance & maintaining confidential personnel records. Serves as a trusted resource to employees & management, ensuring consistent application of company policies & providing responsive support across a broad range of HR functions. Detail-oriented & highly organized, with a strong focus on payroll accuracy, compliance, confidentiality & excellent employee service.

REPORTS TO: Director of Finance & Administration

ESSENTIAL FUNCTIONS

• Manage & process weekly payroll for hourly & salary employees, ensuring accurate & timely payment.
• Coordinate payroll tax filings & year-end processes, including W-2 preparation & employee tax documentation.
• Monitor timekeeping & attendance records, review timesheets for accuracy & resolve payroll discrepancies. Manage vacation and sick accruals in company payroll system.
• Maintain compliance with federal & state employment laws & company policies, including required payroll & HR reporting for multi-state entities.
• Prepare payroll related reports, reconciliations & documentation & assist with audits as needed.
• Manages the employee onboarding process, including new-hire paperwork, background & reference checks, drug testing, HRIS & company system setup, training & benefits enrollment.
• Foster new employee success with 30/60/90 day acceleration plans.
• Works with Office Coordinator to plan company events, social activities, birthday & anniversary recognition & team-building activities that nurture our values and company culture.
• Responsible for Employee Retention practices to grow the culture & foster retention. Includes collecting employee feedback via surveys, focus groups & exit interviews.
• Manages the off-boarding process, ensuring security of company data and records.
• Maintains accurate & up-to-date human resource files & records, including job descriptions, as well as documentation including corrective disciplinary actions logs.
• Assist with annual processes such as benefits enrollment, performance reviews, compensation updates & employee handbook revisions.
• Partners with managers on Performance Improvement Plans to ensure proper records and support a successful outcome for both the employee and the company.
• Partners with managers on annual training and development including monthly reporting throughout the year.
• Responsible for rollout of required Federal and State statutory trainings and maintain current labor law posters.
• Partners with senior leaders to develop & administer HR Programs such as: Career Pathing, Coaching & Mentoring programs

ADDITIONAL RESPONSIBILITIES

• Maintain daily timesheet and expense report entries and submit them accurately and timely
• Other duties as required

TECHNICAL SKILLS

• Proficient in MS Office products
• Experience with payroll/HRIS systems. Paylocity experience preferred.

SOFT SKILLS & ABILITIES

• Strong written and verbal communication skills
• Pleasant and professional demeanor
• Fosters great relationships, strong people skills
• Ability to multitask
• Goal orientated mindset
• Strong ability to synthesize information quickly and efficiently
• Strong organization skills with excellent attention to detail
• Energy, enthusiasm and results-oriented
• Able to maintain strict confidentiality when handling sensitive employee & company information\

EDUCATION, EXPERIENCE & KNOWLEDGE

• Minimum 3+ years relevant HR & payroll experience with a strong understanding of core HR functions including payroll, benefits administration & policy compliance
• Associate’s degree in related field or equivalent experience
• Maintains membership in SHRM

WORK ENVIRONMENT/PHYSICAL DEMANDS

• Use of computer and office equipment

ADDITIONAL REQUIREMENTS

• Valid driver’s license in your state of residence and reliable personal vehicle