HR & Executive Specialist

District-of-Columbia-International-Schoo; Washington (District of Columbia); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health and disability insurance

Paid leave

Daily planning time

Professional development

Job summary

District of Columbia International School (DCI) is hiring a full-time HR & Executive Specialist to provide high-level administrative, HR and leadership support. This role coordinates confidential meetings, senior leader duties, communications, records, and day-to-day operational priorities.

The ideal candidate is organized, discreet, proactive, and able to balance competing priorities while maintaining professionalism. Salary ranges from $50,000 to $65,000, determined by education and experience.

Qualifications

• Bachelor’s Degree required.
• HR experience in benefits, onboarding, offboarding, training and data analysis.
• Experience in education or mission-driven organization preferred.
• Proficiency with Google Workspace and Excel; ability to learn new tools.
• Excellent written and verbal communication.
• Strong attention to detail and organizational skills.
• Ability to handle multiple priorities and ambiguity.
• Ability to work with diverse stakeholders and maintain professionalism.
• Background check clearance required.

Responsibilities

• Provide administrative support for day-to-day HR operations.
• Maintain confidential personnel records and HR files.
• Assist with onboarding and offboarding processes and documentation.
• Support employee leave administration and compliance tracking.
• Assist with HR accommodation and other administrative processes.
• Prepare HR correspondence, notices, and reports.
• Maintain HR calendars, deadlines, and tracking systems.
• Assist with recruitment activities and interview logistics.
• Support employee engagement initiatives and HR events.
• Prepare and maintain HR reports and audits.
• Handle sensitive information with discretion.
• Serve as liaison between HR, employees, managers, and leadership.

Skills

Communication skills

Attention to detail

Project management

Discretion and confidentiality

Collaboration

Education

Bachelor’s Degree

Tools

Google Workspace

Excel

Job description

District of Columbia International School (DCI) is a public charter school serving over 1600 racially and economically diverse students in grades 6-12 from across the District of Columbia. We aim to provide our students with a world-class education that empowers them to follow their passions and change the world. DCI’s education centers on an International Baccalaureate curriculum, advanced language learning in Chinese, Spanish, and French, and a culture focused on student agency supported by 1:1 technology.

Position Overview

DCI is hiring a full-time HR & Executive Specialist. The HR & Executive specialist provides high-level administrative, operational, and human resources support to the HR team and senior leadership. This position serves as a key organizational partner, coordinating confidential HR meetings, senior leader administrative responsibilities, communications, records, and day-to-day operational priorities.

The ideal candidate is highly organized, detail-oriented, discreet, proactive, and able to manage competing priorities while maintaining a high level of professionalism and confidentiality.

Salary Range: $50,000 - $65,000 (Starting salary is determined by education and years of relevant experience)

Qualifications

• Bachelor’s Degree required.
• Prior human resources experience in benefits, onboarding, offboarding, training and data analysis is required
• Prior experience in education or a mission-driven organization strongly preferred.
• Demonstrated ability to use multiple technology platforms, including Google Workspace and Excel, with comfort learning new tools.
• Exceptional written and oral communication skills.
• Superior attention to detail and project management ability.
• Proven capacity to make progress through ambiguity and handle multiple priorities independently.
• Ability to work collaboratively with a diverse set of stakeholders and maintain a positive, professional demeanor.
• Must be able to pass a background check.

Human Resources Support

• Provide administrative support for day-to-day HR operations.
• Maintain confidential personnel records, HR files, forms, and documentation.
• Assist with onboarding and offboarding processes, including preparation of employee documentation and coordination of required activities.
• Support employee leave administration, including tracking documentation, deadlines, balances, and related correspondence.
• Assist with employee accommodation and other HR administrative processes under the direction of HR leadership.
• Prepare HR correspondence, notices, reports, and employee communications.
• Maintain HR calendars, deadlines, and compliance-related tracking systems.
• Assist with recruitment activities, including scheduling interviews, communicating with candidates, preparing interview materials, and maintaining applicant records.
• Support employee engagement initiatives, training, meetings, and HR events.
• Prepare and maintain HR reports, spreadsheets, audits, and tracking documents.
• Handle sensitive employee and organizational information with discretion and confidentiality.
• Serve as an administrative liaison between HR, employees, managers, and organizational leadership.

Executive Support

• Manage the Executive Director’s calendar, appointments, and other logistics to ensure optimal use of time.
• Prepare the Executive Director for meetings by gathering materials, compiling talking points, and ensuring follow-up tasks are tracked and completed.
• Monitor and organize the Executive Director’s email inbox, flagging priorities, drafting responses, and ensuring timely communication with key stakeholders.
• Support on any logistical / administrative tasks to enable the Executive Director to be more efficient or effective at their job.

Meeting & Event Coordination

• Plan and execute meetings and events for the Senior Leadership Team (SLT), including scheduling, logistics, materials preparation, catering, and on-site coordination.
• Logistics for all staff professional development days including food ordering and handout (including other similar events).
• Record and distribute meeting notes, ensuring next steps are documented and followed through including for public board meetings.
• Management of bookable spaces for the organization with strategic support from the Executive Director (ED) and Chief of Staff.

Calendar and Information Management

• Support on the updating and implementation of DCI, SLT, and other relevant calendars (including supporting the Director of Communications with the DCI Internal Calendar).
• Support the creation of presentations, reports, and written materials that reflect DCI’s tone, values, and professionalism.
• Update and manage the Staff Hub - the internal informational website for DCI.

Other Duties

• Maintain a high level of confidentiality and professionalism in all matters.
• Provide general administrative support to ensure the smooth operation of the ED and SLT.
• Embrace French, Spanish, and Chinese cultures by leading and participating in cultural activities for faculty and students.
• Other duties as assigned.

Faculty and Staff Development/Benefits:

• We have a benefits package that includes health and disability insurance and paid leave.
• We offer teachers daily planning time, professional development, and reasonable class sizes.
• Teachers and staff have the appropriate technology and support to do their work .

DC International School is dedicated to the goal of building a culturally diverse faculty and staff committed to teaching and working in a multicultural and multilingual environment.