HR Data and Onboarding Associate

Penn State University; State College (Centre County); On-site; USD 37,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Healthcare coverage

Retirement plans

Job summary

Penn State University is seeking a HR Data and Onboarding Associate to support our Data Team on HR data processing in Workday and onboarding workflows. This role involves handling payroll-related transactions, verifying records for compliance, and ensuring deadlines are met.

The position emphasizes accuracy, confidentiality, and teamwork in a fast-paced university environment, with opportunities to grow within HR operations and payroll processes.

Qualifications

• Sensitivity in handling confidential information.
• Commitment to handling questions and concerns with speed, accuracy, and professionalism.
• Sound judgment and discretion in referring inquiries to other HR staff members or units.
• Strong customer service skills.
• Accuracy and attention to detail.
• Highly organized and able to manage multiple tasks and deadlines.
• Ability to adapt and change in a fast-paced environment.
• Ability to work effectively as an individual contributor and as part of a team.

Responsibilities

• Process Human Resources and Payroll transactions into our Workday system.
• Handle transactions such as terminations, job changes, graduate assistant appointments, compensation changes, one-time payments, and background checks.
• Ensure timely processing in accordance with payroll deadlines for all employee types.
• Review and verify employee records and documentation for compliance with university policies and regulations.

Skills

Confidentiality

Customer service

Attention to detail

Organized

Team collaboration

Adaptability

Education

High School Diploma

2+ years HR experience

Tools

Workday

Office 365 Suite

Job description

POSITION SPECIFICS

Penn State Human Resources has an exciting opportunity on our HR Data and Onboarding team! We are searching for a HR Data and Onboarding Associate specifically supporting our Data Team.

RESPONSIBILITIES

• Process Human Resources and Payroll transactions into our Human Capital Management system, Workday
• Transactions processed in Workday include the following: terminations, job changes, graduate assistant appointments, compensation changes, one-time payments, supplemental pays, reappointments, add contingent workers, and background checks
• Ensuring timely processing in accordance with payroll deadlines for all employee and appointment types
• Review and verify employee records and personnel documentation to ensure compliance with University policies, state regulations, and federal requirements.

REQUIRED QUALIFICATIONS

• Sensitivity in handling confidential information
• Commitment to handling questions and concerns with speed, accuracy, and professionalism.
• Sound judgment and discretion in referring inquiries to other HR staff members or units.
• Strong customer service skills
• Accuracy and attention to detail
• Highly organized and able to manage multiple tasks and deadlines.
• Ability to adapt and change in a fast-paced environment
• Ability to work effectively as an individual contributor and as part of a team

PREFERRED QUALIFICATIONS

• Proficiency in Office 365 Suite (Teams, Outlook, Word, Excel, Power Point)
• Knowledgeable and understanding of Human Resources and Payroll polices, Workday, and the WorkLion Portal

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

If filled as HR Data and Onboarding Associate - Intermediate Support, this position requires:
High School (HS)
2+ years of relevant experience; Relevant education accepted in lieu of experience
Required Certifications:
None

If filled as HR Data and Onboarding Associate - Support, this position requires:
High School (HS)
No prior relevant work experience required
Required Certifications:
None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $36,888.00 - $58,836.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page .

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual un