HR Coordinator & Office Admin

O'Neal Industries, Inc.; Exton (PA); On-site; USD 45,000 - 60,000; Full time

Job summary

O'Neal Industries, Inc. is seeking an HR Coordinator to recruit for hourly roles and support day-to-day HR operations at our Exton, PA location.

You will partner with branch and operations managers to understand staffing needs across warehouse, processing, driver, and admin roles, posting openings and coordinating interviews. Responsibilities include onboarding new hires through day 90, completing I-9/E-Verify, maintaining HRIS records, administering safety training, and supporting events and

Qualifications

• Bachelor’s degree preferred in HR, business administration, or related field.
• 1–3 years of experience in HR coordination, office management, or executive administration.
• Experience recruiting for high-volume or hourly roles.
• Working knowledge of Form I-9 requirements and basic employment law.
• Familiarity with OSHA recordkeeping and safety training programs preferred.
• Experience with HRIS and applicant tracking systems; aPHR or SHRM-CP certification a plus.
• Strong MS Office skills and proficiency in Outlook, Excel, and Word.
• Strong organizational skills and the ability to manage multiple priorities with attention to detail.
• Effective communication skills, both written and verbal, with employees at all levels.
• Ability to travel approximately 10% to other TW Metals locations.

Responsibilities

• Recruit for hourly roles across the organization.
• Partner with branch and operations managers to understand hourly staffing needs, including warehouse, processing, driver, and administrative roles.
• Post openings on job boards, the careers site, and with local workforce partners, and manage staffing agency relationships as needed.
• Screen applicants, conduct phone screens, and schedule interviews with hiring managers.
• Extend offers, initiate background checks and drug screens, and track candidates in the applicant tracking system.
• Report on open requisitions, time-to-fill, and candidate pipeline.
• Coordinate onboarding for new employees from offer acceptance through the first 90 days.
• Prepare new-hire paperwork, complete Form I-9 verification and E-Verify, and enter employees into the HRIS.
• Conduct new-hire orientation and coordinate equipment, system access, workspace, and badge setup.
• Conduct 30/60/90-day check-ins and escalated concerns to HR leadership.
• Administer employee recognition programs, including service anniversaries, employee of the month/quarter, and peer recognition, coordinating awards, announcements, and celebrations.
• Support HR projects and day-to-day HR operations.
• Provide safety administration support: Coordinate safety training schedules, monitor completion requirements, maintain training records, compile safety score reports, and follow up on outstanding items.
• Maintain corrective action trackers, monitor deadlines, collect supporting documentation, and prepare status reports for HSE leadership.
• Maintain safety records, controlled documents, and HSE filing systems; provide administrative support for safety management platforms, including SDS, Brady 360, and Asset Management.
• Coordinate safety audits, meetings, and management reviews, including scheduling, preparing agendas and reports, documenting meeting minutes, and tracking follow-up actions.
• Manage day-to-day operations of the 70-person office: Oversee reception, mail, office supplies, and breakroom.
• Manage vendors for facilities, cleaning, maintenance, office equipment, and services.
• Coordinate workspace assignments, moves, access cards, and building security.
• Track the office budget and process invoices and purchase requests.
• Serve as the office contact for building management and emergency procedures, including fire drills, evacuation plans, and first aid supplies.
• Provide administrative support to the executives in the office: Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare meeting materials, presentations, and correspondence.
• Process expense reports and coordinate visitors, customer meetings, and leadership sessions.
• Handle confidential information with discretion.
• Plan and execute company events, including holiday parties, team celebrations, town halls, customer visits, and offsites, managing budgets, vendors, catering, venues, and logistics.
• Coordinate employee engagement activities and community or charitable events.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Discretion & judgment

Multitasking

Travel readiness

Education

Bachelor's degree in HR/Business Admin

Tools

Microsoft Office

HRIS/ATS

Job description

Description

Essential Functions & Responsibilities

• Recruit for hourly roles across the organization:
• Partner with branch and operations managers to understand hourly staffing needs, including warehouse, processing, driver, and administrative roles.
• Post openings on job boards, the careers site, and with local workforce partners, and manage staffing agency relationships as needed.
• Screen applicants, conduct phone screens, and schedule interviews with hiring managers.
• Extend offers, initiate background checks and drug screens, and track candidates in the applicant tracking system.
• Report on open requisitions, time-to-fill, and candidate pipeline.
• Coordinate onboarding for new employees from offer acceptance through the first 90 days:
• Prepare new-hire paperwork, complete Form I-9 verification and E-Verify, and enter employees into the HRIS.
• Conduct new-hire orientation and coordinate equipment, system access, workspace, and badge setup.
• Conduct 30/60/90-day check-ins and escalated concerns to HR leadership.
• Administer employee recognition programs, including service anniversaries, employee of the month/quarter, and peer recognition, coordinating awards, announcements, and celebrations.
• Support HR projects and day-to-day HR operations:
• Provide safety administration support:
• Coordinate safety training schedules, monitor completion requirements, maintain training records, compile safety score reports, and follow up on outstanding items.
• Maintain corrective action trackers, monitor deadlines, collect supporting documentation, and prepare status reports for HSE leadership.
• Maintain safety records, controlled documents, and HSE filing systems; provide administrative support for safety management platforms, including SDS, Brady 360, and Asset Management.
• Coordinate safety audits, meetings, and management reviews, including scheduling, preparing agendas and reports, documenting meeting minutes, and tracking follow-up actions.
• Manage day-to-day operations of the 70-person office:
• Oversee reception, mail, office supplies, and breakroom.
• Manage vendors for facilities, cleaning, maintenance, office equipment, and services.
• Coordinate workspace assignments, moves, access cards, and building security.
• Track the office budget and process invoices and purchase requests.
• Serve as the office contact for building management and emergency procedures, including fire drills, evacuation plans, and first aid supplies.
• Provide administrative support to the executives in the office:
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare meeting materials, presentations, and correspondence.
• Process expense reports and coordinate visitors, customer meetings, and leadership sessions.
• Handle confidential information with discretion.
• Plan and execute company events, including holiday parties, team celebrations, town halls, customer visits, and offsites, managing budgets, vendors, catering, venues, and logistics.
• Coordinate employee engagement activities and community or charitable events.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• 1–3 years of experience in HR coordination, office management, or executive administration.
• Experience recruiting for high-volume or hourly roles.
• Working knowledge of Form I-9 requirements and basic employment law.
• Familiarity with OSHA recordkeeping and safety training programs preferred.
• Experience with HRIS and applicant tracking systems preferred; aPHR or SHRM-CP certification a plus.
• Strong working knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organizational skills and the ability to manage multiple priorities with attention to detail.
• Effective communication skills, both written and verbal, with employees at all levels.
• Ability to handle confidential information with discretion and sound judgment.
• Ability to travel approximately 10% to other TW Metals locations, work occasional early, evening, or weekend hours for events and recruiting.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.