HR Coordinator (344)

Lutheran Services Florida; Fort Walton Beach (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Lutheran Services Florida is seeking an HR Coordinator to support recruitment, onboarding, and HR administration in Okaloosa County. The role emphasizes compliance, data entry, and documentation, with responsibilities spanning job postings, new hire processes, orientation, and employee inquiries.

Strong organizational skills, confidentiality, and experience with HR systems are required, plus the ability to collaborate across program areas and with Center offices. Two years in HR is preferred.

Qualifications

• Associate degree in HR or related field required.
• Two years HR administration experience, with recruitment and records.
• Bilingual preferred: English/Spanish or other languages in the area.
• Valid driver's license and auto insurance.

Responsibilities

• Post job openings and assist in applicant screening and coordination.
• Coordinate interview processes and maintain selection records.
• Process new hire paperwork and onboarding documents.
• Manage background checks, fingerprinting, and I-9 compliance.
• Maintain confidential employee data and HRMS records.

Skills

Recruitment

Onboarding

Data entry

Compliance

Education

Associate's degree in Human Resources or related field

Tools

ChildPlus

HRMS

MS Office

Job description

Okaloosa HS - McGriff
22 McGriff St. NE
Fort Walton Beach, FL 32548, USA

Okaloosa HS - McGriff
22 McGriff St. NE
Fort Walton Beach, FL 32548, USA

Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant.

LSF is seeking a talented HR Coordinator who wants to make an impact in the lives of others.

Purpose and Impact:

The HR Coordinator provides administrative support related to Human Resources functions. Responsibilities include job posting, recruitment and hiring process, new hire paperwork and participation in and coordination of new hire orientation, and all onboarding activities. Provides other general support including data entry, compliance tracking and follow up. Answers applicant and employee inquiries. This is a confidential position with access to sensitive employment-related and personal information. Must meet requirements per Federal Head Start Performance Standards and any local, state and/or agency policies and procedures.

Essential Functions:

• Processes and submits position requisitions using agency’s approved recruitment posting software. Assists in reviewing resumes/applications received and forwards to hiring managers.
• Provides standard interview questions for interview panels or individual hiring supervisor. Ensures selection decisions are properly documented, collects material from hiring manager and maintains selection folders on each vacancy for one year.
• Conducts new hire employment reference checks in accordance with LSF and Head Start requirements.
• Responsible for processing new hire paperwork, meeting with successful applicants and completing LSF as well as HS/EHS required documents with the applicant. Ensures I-9 form is completed within 3 days of hire.
• Responsible for setting up fingerprinting appointments, tracking receipt of background screening results, and keeping hiring managers apprised of applicant’s status. Audits billing to make sure charges are correct. Prepares paperwork to replenish funds to pay fingerprinting service.
• Responsible for collection of and uploading of all onboarding items related to new hires, including providing required documents for Center files as per local licensing authority. This includes ensuring email accounts are established, and the new employee has timely access to the LSF employee portal.
• Assists with ensuring all necessary items related to promotions, transfers, supervisory changes, separations, leave of absences, etc. are correctly uploaded and entered into the LSF HRMS in accordance with payroll deadlines and schedules.
• Participates in new hire orientation, both through individual meetings with new employees and in formal orientation sessions as required.
• Creates onsite or electronic personnel file. Duplicates and sends necessary documents for Center files as per local licensing authority.
• Responsible for ongoing review and follow up on required drug screening, background screening, physicals, CPR/First Aid and other required credentials/certifications for staff. Responsible for utilizing necessary reports to notify both employee and supervisor at least a month in advance when certifications will expire and for obtaining/uploading new certification copies for personnel records. Provides update to Director-Human Resources on a monthly basis.
• Responsible for entering new hire and subsequent updates into Head Start tracking system (ChildPlus or designated program).
• Responsible for ensuring that all required Federal, State and local notices and Workers’ Compensation notices are posted in all HS/EHS sites and are updated when needed.
• Conducts on-site employee file audit reviews of Childcare Partner and/or Delegate Agency staff personnel records on a quarterly basis.
• Conducts on-site and electronic employee file audit reviews at both the Center/Site level as well as of Administration central files on a monthly basis.
• Conducts exit interviews. Enters information gathered from the interviews into approved data base system.
• Maintains strict confidentiality with respect to HS/EHS children, families and staff in accordance with established policies and procedures. Ensures that all confidential information remains secure and discarded/expired items are shredded.
• Assists employees with online benefits enrollment as needed.
• Assists supervisors in reporting work-related injuries and workers’ compensation follow-up in conjunction with LSF HR staff.
• Assists employees and supervisors on FMLA requests in conjunction with LSF HR staff.
• Assists LSF HR staff in replying to Unemployment Compensation requests as needed.
• Provides supervisors with reports, forms and documentation as requested.
• Assists HS/EHS Director-Human Resources with special assignments, research and data collection related to Human Resources functions.
• Maintains positive working relationships and facilitates communication with all Program areas and with Central Office staff.
• Attends all workshops and meetings as deemed necessary by the Director-Human Resources.
• Attends all required staff and parent meetings and activities.
• Performs other duties as assigned.

Other Functions:

Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above.

Physical Requirements:

• Ability to sit for extended periods while performing computer and administrative work.
• Ability to use a computer, keyboard, telephone, and other standard office equipment.
• Ability to communicate effectively in person, by phone, and electronically.
• Ability to occasionally stand, walk, bend, or reach while performing office-related tasks.
• Ability to lift, carry, or move materials weighing up to 25 pounds (e.g., files, office supplies, records).
• Ability to visually review documents, electronic records, and reports for accuracy.
• Ability to travel occasionally within the organization’s facilities for meetings or HR support.
• Ability to perform repetitive hand and wrist movements associated with typing and data entry.
• These requirements represent the minimum physical demands necessary to perform the essential functions of the position, with or without reasonable accommodation.

Education:

Associate's degree from an accredited college or university in Human Resources, Business Administration with concentration in Human Resources, or related field. Professional HR certification preferred.

Experience:

Two years of experience in Human Resources administration, with an emphasis on recruitment and staffing and records compliance or similar experience working with confidential information and record keeping. Head Start experience helpful. Bilingual preferred: English/Spanish or English and other languages present in the local area.

Also Required:

Possession of a valid Driver License and insurance coverage.

Knowledge, Skills and Abilities:

• Knowledge of and intermediate skills in Microsoft Office Suite including Word, Excel, Powerpoint and Access.
• Knowledge of HS/EHS philosophy, goals and applicable regulations.
• Knowledge of internet based database, email to scan and transmit data.
• Basic math skills needed to calculate figures and amounts such as discounts, percentages and overtime.
• Ability to collect, organize and evaluate data and develop logical conclusions.
• Ability to communicate effectively, both orally and in writing.
• Ability to speak before groups of individuals.
• Ability to write reports and business correspondence
• Ability to handle confidential information.
• Ability to use a computer and related software.
• Ability to produce and interpret graphs, charts, spreadsheets and other mathematical reports.
• Ability to follow established procedures.
• Ability to work effectively with others.
• Ability to safely operate a motor vehicle.
• Ability to be available for weekend and evening meetings as well as social and community events.
• Ability to manage numerous tasks, possess good organizational skills, communicate effectively with co-workers and the public, and work collaboratively in a team environment.
• Exceptional organization skills and attention to detail are required and the candidate must be able to meet designated deadlines.

Other:

Must demonstrate sensitivity to our service population’s cultural and socioeconomic characteristics and needs.

Principal Accountabilities:

• Team player with co-workers and central service office staff.
• Cost effective program operations.
• Adherence to agency policies and management practices.

Why work for LSF?

LSF offers 60 programs across the state of Florida serving a wide range of populations in need. Mission Driven staff members become part of the LSF community while transforming the lives of those in need. Our staff additionally find growth opportunities as they explore areas of interest within the organization.

Amazing benefits package including:

• Medical, Dental and Vision
• Telehealth (24/7 online access to Doctors)
• Employee Assistance Program (EAP)
• Employer paid life insurance (1X salary)
• 13 paid holidays + 1 floating holiday
• Generous PTO policy (starting at 16 working days a year)
  • Note: Head Start employees paid time off and holiday schedule may differ
• 403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement

LSF is proud to be an equal opportunity employer.

Lutheran Services Florida is mandated to perform background screenings for employment in accordance with the Florida Care Provider Background Screening Clearinghouse as outlined in Section 435.12, Florida Statutes. Additionally, pursuant to House Bill 531 (2025), Lutheran Services Florida must ensure that all job vacancy postings and advertisements include a clear and conspicuous link to the AHCA Clearinghouse website and its requirements. For more information on background screening requirements please visit: https://info.flclearinghouse.com

Qualifications

Skills

Behaviors

Motivations

Education

Experience

Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.