HR Coordinator

Getty Images; United States; Remote; USD 48,000 - 64,000; Full time

Job summary

Getty Images’ Human Resources Coordinator supports HR practices across North America and Europe, focusing on employee engagement and transactional HR tasks.

You will assist with HR programs, manage data in HRIS and Workday, conduct onboarding, and coordinate candidate interviews with Talent Acquisition, while partnering with Payroll and Benefits on timekeeping and policy questions.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• One year of experience preferred, however, not essential.
• High awareness of, and respect for, confidential HR data and highly sensitive information.
• Highly organized and detail-oriented, with the ability to work efficiently with minimal direction.
• Demonstrated ability to prioritize multiple projects and adjust quickly to shifting priorities and timelines.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Experience with data management systems and reporting; Workday experience is a plus.

Responsibilities

• Assist the Human Resources Business Partner & Operations team with the planning and execution of HR practices, programs, and initiatives supporting employment practices, organizational development, employee engagement, recognition, retention, compliance, audit, immigration, work from home initiatives, and other HR practices.
• Participate in and assist with department and cross-functional project work groups.
• Build and maintain business relationships with internal clients, including employees, managers, and colleagues.
• Manage and maintain employee data within HRIS, including new hires, changes, organizational changes, reporting, and data metrics.
• Conduct orientation and onboarding for new hires and facilitate the offboarding process.
• Review and monitor HR processes, policies, and procedures, proposing updates and enhancements where appropriate.
• Address employee inquiries regarding processes, policies, and procedures, and direct employees to relevant resources.
• Review, update, and enhance resources across SharePoint sites for Employees, Managers, and HR.
• Facilitate and lead quarterly HR audit reviews and processes.
• Collaborate with Payroll and Benefits on timekeeping and pay data questions.
• Guide and educate managers, employees, and HR colleagues in the use of Workday.
• Facilitate employment verifications, respond to unemployment and workers’ compensation claims, and support compliance requirements.
• Coordinate timely interview scheduling for candidates and partner with Talent Acquisition.
• Identify and drive process improvements within and outside the function.

Skills

HR data privacy

Organizational skills

Prioritization

Autonomous collaboration

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Workday

Job description

The Human Resources Coordinator is responsible for supporting and facilitating key human resources practices,initiatives, and programs, primarily in the North American and European regions. This role is accountable for abroad range of human resources and administrative functions, providing outstanding employee engagement byinterfacing and problem-solving with employees, and providing HR transactional support across the HRorganization.

Your Next Challenge

• Assist the Human Resources Business Partner & Operations team with the planning and execution of practices, programs, and initiatives supporting employment practices, organizational development, employee engagement, recognition, retention, compliance, audit, immigration, work from home initiatives, and other HR practices.
• Participate in and assist with department and cross-functional project work groups.
• Build and maintain business relationships, credibility, and an understanding of internal clients and their roles, including employees, managers, and colleagues.
• Manage and maintain employee and organizational data within Human Resources Information Systems (HRIS), including new hires, employee changes, organizational changes, reporting, and analysis of data metrics.
• Conduct orientation and onboarding for new hires and facilitate the offboarding process.
• Review and monitor HR processes, policies, and procedures, proposing updates and enhancements where appropriate.
• Address employee inquiries regarding processes, company policies, and procedures, and direct employees to relevant company resources and tools.
• Review, update, and enhance resources across company SharePoint communication and resource sites, including Employee, Manager, and Human Resources sites.
• Facilitate and lead quarterly HR audit reviews and processes.
• Collaborate with Payroll and Benefits on practice and process requests and resolutions. Respond to employee inquiries regarding timekeeping, pay data, time off policies, and other related matters.
• Guide and educate managers, employees, and HR colleagues in the use of Workday.
• Facilitate employment verifications, respond to unemployment and workers’ compensation claims, and support other compliance and regulatory requirements and processes.
• Coordinate timely interview scheduling for candidates and partner with the Talent Acquisition team.
• Consistently identify and drive process improvements within and outside the function.
• Perform other duties as required.

What You’ll Need

• Bachelor’s degree or equivalent experience preferred. We also welcome applicants with relevant early-career HR, administrative, operations or coordination experience.
• One year of experience preferred, however, not essential.
• High awareness of, and respect for, critical and confidential HR data and highly sensitive information.
• Highly organized and detail-oriented, with the ability to work efficiently with minimal direction.
• Demonstrated ability to prioritize multiple projects and adjust quickly to shifting priorities and timelines.
• Good judgment, with the ability to work autonomously while partnering, communicating, and collaborating effectively with global colleagues and stakeholders across all levels of an organization.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Experience with data management systems and reporting; Workday experience is a plus.

Human Resources

The HR team ensures that every aspect of the employee experience from recruiting to on-boarding, performance and leadership development, culture and inclusion is supported in line with our Leadership Principles by our team and workforce systems and operations.

There’s a story in every picture, a narrative in every frame.

We believe in the power of visuals. As a leading visual content creator, our three brands–Getty Images, iStock, and Unsplash–offer a full range of content solutions to meet the needs of any customer, whatever their size, location, or budget. Whether the goal is commercial or philanthropic, revenue-generating or society-changing, market-disrupting or headline-driving, our visuals help any brand, business, or organization communicate more effectively with their target audience and urge them to action. In other words, we know how powerful an image or video can be—and that it can move the world.

Working at Getty Images

Our goal is to be one of the best places to work globally, which means we’re dedicated to providing experiences and resources that allow you to do your best work. Foundational to our culture are our Leadership Principles, which are the shared values that guide how we come together to do our work. We raise the bar and collectively bring solutions while exercising trust, transparency, and care. We actively reject biased behavior and are inclusive of different voices, perspectives, and experiences. We focus on our customers and deliver on our commitments and commercial goals.

We foster a collaborative and supportive environment that prioritizes delivering results efficiently and using time wisely, so that all employees can achieve balance between commitments to the company and health and well-being in our lives. We value the importance of rest and recovery ranging from company-paid holidays to time away from work.

Our employees’ growth, development, belonging, and engagement are important investments. We offer learning experiences ranging from leadership development, diversity and inclusion training, mentoring programs, a high potential program, and professional and skills development. We prioritize staying connected in our hybrid-working world and encourage participation in global morale events and local gatherings, as well as finding community in one or more of our Employee Resource Groups. Learning about our business is paramount, and our open and transparent culture means you’ll have direct access to experts and senior leaders via open forums, all hands, and content hours.

Getty Images believes that diversity is critical to our success in moving the world and is committed to creating an inclusive, mutually respectful environment that celebrates diversity. We seek to hire based on merit, competence, performance, and business needs. Getty Images is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.