HR Coordinator

Community Legal Aid SoCal; Santa Ana (CA); On-site; USD 28,000 - 37,000; Part time

Job summary

Community Legal Aid SoCal is seeking a part-time Human Resources Coordinator to support the HR department in Santa Ana, CA. You will handle filing, onboarding, payroll support, and data integrity across the HRIS, while assisting with recruitment tasks and routine HR inquiries.

The role requires excellent communication, confidentiality, and the ability to manage multiple tasks. A Bachelor’s degree or equivalent experience is preferred, with 2+ years in HR or related fields.

Qualifications

• Bachelor’s degree or higher in related field or equivalent experience.
• 2+ years of experience in human resources, accounting, payroll, operations or similar.
• Excellent interpersonal and customer service skills.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide day-to-day administrative support for the HR department.
• Create and maintain employee files and HR documentation.
• Answer FAQs from applicants and employees; refer complex questions to HR Manager.
• Process I-9 forms and maintain I-9 files.
• Assists in recruiting tasks: post openings, organize resumes, track candidates, schedule interviews.
• Assist onboarding, offboarding, training coordination, and open enrollment.

Skills

Interpersonal communication

Customer service

Time management

Confidentiality

Education

Bachelor’s degree or higher in related field

Equivalent experience

Tools

MS Word

MS Excel

MS Outlook

SharePoint

Job description

Description

The Human Resources Coordinator will perform administrative tasks, services, and coordination to support and facilitate effective and efficient operations of the organizations Human Resources Department in accordance with federal and state regulations. A basic understanding of human resources practices and principles are required. Clear communication, attention to detail, client service mentality and professional attitude are important in this role. Independent judgment is required to plan, prioritize, and organize a diversified workload. This is a part-time, non-exempt position and reports to the Senior Manager of Human Resources.

Responsibilities

• Responsible for day-to-day administrative support and coordination for human resources department.
• Create and accurately maintain human resource files, records, documentation, and databases. Files documents into appropriate employee files.
• Answer frequently asked questions from applicants and employees relative to standard policies, basic hiring process, employee request, etc.; refers more complex questions to the Sr. Manager of Human Resources.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Support with recruiting by posting job openings, organizing, and downloading resumes, tracks status of candidates in HRIS, schedule and coordinate interviews and respond with follow-up letters at the end of the recruiting process.
• Assists in different functions such as processing onboarding, offboarding, training and development coordination and open enrollment.
• Support data integrity of the Human Resources Information System by gathering data for uploads, testing, troubleshooting, creating training material, data entry, workflows, and being first point of contact for employees.
• Create presentations, training materials, reports, and metrics as requested for the Human Resources Department.
• Schedules meetings and interviews as requested.
• Assists in designing, implementation, and administration of employee recognition programs.
• Assists with language skill testing coordination, background check processes, and other clerical duties.
• Assists in audit preparation and gathers documents for grants upon request.
• Ensure employee certifications and required signed policies are current; maintain Grant Ease portal up to date with employee information.
• Maintain and schedule mandatory employee trainings.
• Photocopies; mails, scans, and emails documents; and performs other clerical functions.
• Assists or prepares correspondence as requested.
• Processes mail.
• Works with a multicultural perspective of inclusion and diversity.
• Models CLA SoCal's values of compassion, collaboration, trust, accountability, and excellence with a commitment to CLA SoCal's mission.
• Other duties and projects as assigned to meet the needs of the business.

Requirements

• Bachelor’s degree or higher education in related field and/or equivalent experience.
• 2+ years of experience in human resources, accounting, payroll, operations or in a similar capacity.
• Excellent interpersonal and customer service skills.
• Strong verbal and written communication skills.
• Information gathering and monitoring.
• Must be able to maintain confidentiality.
• Working understanding of human resource principles, practices and procedures.
• Strong time management skills with a proven ability to meet deadlines.
• Detail oriented and organized with ability to manage several projects at once.
• Ability to take initiative and prioritize tasks.
• Strong working knowledge of MS Office Suite including Word, Excel, Outlook and SharePoint.
• Ability to model the organization’s values (compassion, collaboration, trust, accountability, and excellence) in personal behavior and throughout administration processes.

Preferred Qualifications

• Experience working for Non-Profits and/or legal organizations.

Working Conditions and Physical Demands

• Depending on work assignment, may require ordinary ambulatory skills sufficient to visit other locations or the ability to stand, walk and manipulate (lift, carry, move) light to medium weights of up to 20 pounds. Requires good hand-eye coordination and visual acuity to use a keyboard, operate office equipment and read technical information. Overall mobility is essential. May include sitting for long periods of time, driving a vehicle and working under challenging conditions.
• Work is performed indoors with some potential for exposure to safety and health hazards related to human services work.

About Community Legal Aid

Community Legal Aid SoCal (CLA SoCal) is a diverse non-profit organization dedicated to meeting the legal needs of low-income residents and seniors throughout Orange and Los Angeles Counties. We focus on removing barriers to equitable access and provide compassionate, high-quality legal aid. Employees are offered professional development and growth opportunities, a competitive salary, comprehensive benefits, and a collaborative team spirit. Community Legal Aid SoCal is an Equal Opportunity/Affirmative Action employer.