HR Coordinator

Van Drunen Farms; Momence (IL); Hybrid; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, vision, life_ins

Paid holidays and vacation

Tuition assistance and 401(k) with 401

Hybrid schedule

Job summary

Van Drunen Farms in Momence, IL seeks a Bilingual HR Coordinator to coordinate onboarding, preboarding, and ongoing HR support. You will manage I-9/E-Verify tasks and HR requests in Workday Help, delivering accurate, timely assistance to English- and Spanish-speaking employees.

The role emphasizes organized processes, strong customer service, and cross-functional collaboration with Talent Acquisition and HR teams in a hybrid environment with three onsite days per week.

Qualifications

• Bilingual English and Spanish required for effective employee support.
• Assoc degree in Human Resources, Business, or related field; bachelor preferred.
• At least two years in HR administration, onboarding, or related roles.
• Strong customer service with professional communication.
• Excellent organization and ability to manage multiple requests and deadlines.
• Experience with HR systems, ticketing or case-management tools, MS Office, and handling confidential information.
• Experience with onboarding, Workday, Workday Help, or I-9/E-Verify preferred.

Responsibilities

• Facilitate new hire orientation in English and Spanish, creating a warm first day.
• Support candidates from accepted offer through onboarding and start date.
• Coordinate I-9 and E-Verify processes in compliance with policy.
• Manage HR requests through Workday Help and track cases to closure.
• Provide bilingual HR support and connect employees with the right resources.
• Maintain HR self-service resources and update FAQs and guides.
• Identify recurring issues to improve HR workflows and service delivery.

Skills

Bilingual EN/ES

Customer service

Attention to detail

Organization

Education

Assoc degree HR/Business

Tools

Workday

Workday Help

I-9/E-Verify

HRIS

Job description

The Van Drunen Family of Companies is growing!Location: Momence, IL, Field BuildingHours: Monday through Friday, 7:00 a.m. to 4:30 p.m.Expected Pay Range: $23-$25 an hourHybrid: Three days onsite and two days remoteBonus: This role may further qualify for supplemental compensation in the form of bonus and incentive programs, contingent upon achieving pre-established individual and company performance metrics.Benefits Available: View the 2026 Benefits SummaryWho We AreAt Van Drunen Farms, we’re not just providing ingredients; we’re providing people with purpose and possibility. As a trusted partner in delivering fruit, vegetable, herb, and grain-based ingredient solutions to companies around the globe, we’re striving to build a values-aligned workforce that embodies humility, integrity, passion, and excellence.Role SummaryThe Bilingual Human Resources Coordinator supports a welcoming, organized, and consistent employee experience from preboarding through ongoing HR support. This role facilitates new hire orientation, coordinates onboarding and I-9/E-Verify requirements, helps employees navigate HR processes, and manages incoming requests through Workday Help.Fluency in both English and Spanish is required. The HR Coordinator will regularly assist English- and Spanish-speaking employees, new hires, and visitors and must be able to communicate clearly, professionally, and confidently in both languages. The ideal candidate is approachable, highly organized, service-minded, and comfortable using HR systems to manage requests, solve problems, and improve processes.What You’ll DoFacilitate new hire orientation in English and Spanish, creating a warm, welcoming, and consistent first-day experience.Support candidates and new hires from accepted offer through onboarding by answering questions, confirming readiness, and resolving issues before their start date.Coordinate I-9 and E-Verify processes, ensuring required documentation is accurate, complete, timely, and compliant with company policies.Manage HR requests through Workday Help by monitoring, categorizing, routing, tracking, escalating, and closing employee cases.Provide bilingual HR support to employees by answering questions, explaining processes, troubleshooting basic HRIS issues, and connecting employees with the appropriate HR resource.Maintain HR self-service resources, including FAQs, quick guides, job aids, videos, and employee communications in partnership with HR subject-matter experts.Identify recurring questions and service issues, helping improve HR workflows, ticketing practices, and the overall employee experience.What You’ll BringBilingual proficiency in English and Spanish is required, including the ability to communicate effectively with employees and facilitate new hire orientation in both languages.Associate degree in Human Resources, Business, or a related field required; bachelor’s degree preferred.At least two years of experience in HR administration, HR operations, onboarding, customer service, case management, or a detail-oriented administrative role.Strong customer-service skills with a warm, approachable, and professional communication style.Excellent organization, attention to detail, follow-through, and ability to manage multiple requests, priorities, and deadlines.Comfort working with HR systems, ticketing or case-management tools, Microsoft Office, and confidential employee information.Experience with onboarding, new hire orientation, Workday, Workday Help, or I-9/E-Verify processes strongly preferred.What You Can Look Forward ToMedical, dental, vision, and life insurance.Paid holidays and vacation.Tuition assistance and 401(k) with company match.A hybrid schedule with three days onsite and two days remote.A highly visible role that helps shape each new employee’s first experience with the company.Opportunities to improve HR processes, resources, and service delivery.Collaboration with Talent Acquisition, HR Business Partners, HRIS, and other Human Resources teams.Physical & Work Environment RequirementsAbility to sit and work at a computer for extended periods while using standard office equipment.Ability to communicate effectively in person, by phone, virtually, and through written communication.Visual acuity sufficient for reviewing employee records, forms, reports, and computer screens.Occasional lifting or moving of office supplies, files, or materials weighing up to 20 pounds.Work is primarily performed in a professional office environment with routine use of computers, phones, and video-conferencing technology.The ideal candidate must be able to complete all physical requirements of the job with or without reasonable accommodation.DisclaimerThe above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and technical skills required of personnel so classified.In the Van Drunen Family of Companies, commitment to excellence is in everything we do! As a global ingredient and nutritional supplement supplier to the world’s best companies, we thrive on nourishing others with our products and our care for people. If you are looking to make an impact and grow with a family-friendly, values-driven company, you'll fit right in with the Van Drunen Family of Companies!Our employees are the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, creativity, innovation, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our Company’s achievement as well.The Van Drunen Family of Companies is an Equal Opportunity Employer and prohibits discrimination and harassment of any type. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state, or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.If you are an individual with a disability in need of assistance or an accommodation during the application process, please contact us at [e-mail] Drunen Family of Companies may use artificial intelligence (\"AI\") in its recruitment and hiring process. To the extent AI is used, Van Drunen Family of Companies ensures that its use does not result in discrimination against applicants on the basis of any protected class.Van Drunen Family of Companies does not accept unsolicited resumes. Any resumes, CV’s, and other unsolicited assistance from search firms that do not have a submitted request and written search agreement for a position-specific requisition will be deemed the sole property of Van Drunen Family of Companies and no fee will be paid in the event the candidate is hired by our Company.Equal Opportunity Employer: Disability/Veteran