HR Coordinator

Nbutexas; Maryland Heights (MO); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive Base Salary

Health Insurance

Dental

Paid vacation

Paid sick leave

Job summary

Nbutexas is seeking an Administrative & HR Coordinator to support daily office operations and core HR tasks in Missouri Heights. You will manage employee records, payroll support, benefits enrollment, and confidential files while coordinating onboarding and internal communications.

The role requires strong organization, professional communication, and the ability to handle multiple priorities with discretion in a fast-paced environment.

Qualifications

• Experience in human resources, office administration, or a similar role.
• Excellent organization, time-management, and follow-through skills.
• Ability to work independently and manage competing priorities.
• Strong written and verbal communication skills.
• Professional and approachable with all employees.
• Discretion with confidential or sensitive information.
• Calm, flexible, and dependable in a fast-paced environment.
• Proficient with Outlook, Word, Excel, Teams and standard office apps.
• Experience with employee records, benefits, payroll support, attendance tracking or new-hire paperwork preferred.
• Industry experience in car/home warranty, insurance, call center or related fields preferred but not required.

Responsibilities

• Support daily office needs and management team operations.
• Coordinate new-hire paperwork, system access, and first-day setup.
• Maintain confidential personnel files and HR trackers.
• Track attendance, time-off requests, and schedule changes.
• Assist employees with policies, benefits, payroll, attendance, and workplace procedures.
• Direct concerns to managers and document follow-up as needed.
• Support benefits enrollment and employee status changes.
• Prepare communications, forms, reports and spreadsheets.
• Coordinate meetings, events, and employee recognition activities.
• Order office supplies and maintain an organized workplace.
• Track performance reviews and HR action items with managers.
• Help maintain policies, job descriptions, and internal procedures.
• Assist with payroll-related information and updates.
• Handle sensitive information with discretion.
• Identify missing paperwork or overdue items and follow up.
• Assist with special projects and other admin/HR duties.

Skills

HR & Admin exp

Organization & time mgmt

Independence & prioritization

Strong communication

Professional demeanor

Discretion with sensitive info

Calm under pressure

MS Office proficiency

HR records & payroll support

Industry experience preferred

Tools

Microsoft Office Suite

Job description

Our client is seeking a highly organized, dependable, and professional Administrative & Human Resources Coordinator to join a fast-growing and forward thinking organization.

This position will provide essential support for daily office operations and key human resources functions, including employee records, new-hire paperwork, attendance tracking, benefits administration, internal communication, and general administrative needs.

The ideal candidate is approachable and professional, with strong attention to detail and the ability to manage multiple priorities while maintaining confidentiality. This role requires someone who takes ownership of responsibilities, follows through on open items, and can work effectively with employees and management at all levels.

Key Responsibilities

• Support the daily administrative needs of the office and management team.
• Coordinate new-hire paperwork, system access, and first-day setup.
• Maintain accurate and confidential personnel files, employee records, and HR trackers.
• Track attendance, time-off requests, schedule changes, and related documentation.
• Assist employees with general questions about company policies, benefits, payroll, attendance, and workplace procedures.
• Direct employee concerns to the appropriate manager or outside HR resource and document follow-up when needed.
• Support benefits enrollment, employee status changes, and required paperwork.
• Prepare employee communications, forms, reports, spreadsheets, and other documents.
• Coordinate meetings, company events, office activities, and employee recognition efforts.
• Order office supplies and help maintain an organized, professional workplace.
• Work with managers to track performance reviews and employee action items.
• Help maintain company policies, job descriptions, and internal procedures.
• Assist with payroll-related information and employee updates, ensuring records are submitted accurately and on time.
• Handle sensitive employee and company information with discretion.
• Identify missing paperwork, overdue tasks, or employee-related issues and follow up before they become larger problems.
• Assist with special projects and other administrative or HR responsibilities assigned by management.

Qualifications

• Previous experience in human resources, office administration, or a similar role.
• Exceptional organization, time-management, and follow-through skills.
• Ability to work independently and manage competing priorities.
• Excellent written and verbal communication skills.
• Professional, approachable, and comfortable working with employees at all levels.
• Strong judgment when handling confidential or sensitive information.
• Ability to remain calm, flexible, and dependable in a fast-paced environment.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and other standard office applications.
• Experience with employee records, benefits, payroll support, attendance tracking, or new-hire paperwork is preferred.
• Experience in the car warranty, home warranty, insurance, call center, or a related industry is preferred but not required.

Benefits

• Competitive Base Salary
• Health Insurance
• Dental
• Paid vacation
• Paid sick leave