HR Coordinator

WINSTON COUNTY MEDICAL FOUNDATION; Louisville (MS); On-site; USD 42,000 - 64,000; Full time

Job summary

Winston County Medical Foundation is seeking an HR Coordinator to manage daily HR administration using Paycom, including onboarding, records, benefits, and workflows.

You will handle recruitment coordination, orientation, and employee questions while ensuring policy compliance and confidentiality across the workforce.

Qualifications

• Experience with HRIS and payroll platforms.
• Knowledge of employment laws.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage day-to-day HR administration using Paycom.
• Coordinate recruitment activities and onboarding.
• Ensure completion of I-9s, W-4s and required documents.
• Maintain personnel files and assist supervisors with documentation.
• Coordinate orientation and employee recognition programs.
• Monitor evaluations and track mandatory education.
• Support payroll with timekeeping and Paycom changes.
• Maintain OSHA and employment law postings and compliance.
• Prepare HR reports and assist with surveys/audits.
• Provide HR guidance to managers while maintaining confidentiality.

Skills

Organizational skills

Communication skills

Confidentiality

Education

Associate's or Bachelor's degree

Tools

Paycom

Job description

Position SummaryThe Human Resources Coordinator manages the day-to-day administration of Human Resources while utilizing the Paycom Human Capital Management platform to automate employee onboarding, personnel records, benefits administration, and HR workflows.Recruitment & OnboardingCoordinate recruitment activities.Schedule interviews.Prepare offer letters.Manage onboarding through Paycom.Ensure completion of I-9s, W-4s, and required employment documents.Coordinate orientation.Employee RelationsRespond to employee questions regarding policies and benefits.Maintain personnel files within Paycom.Assist supervisors with employee documentation.Coordinate employee recognition.Monitor evaluations through Paycom.Track mandatory education.BenefitsCoordinate open enrollment.Process life events.Assist with benefits questions.Coordinate with benefit vendors.Maintain ACA and COBRA documentation.Payroll SupportAssist employees with timekeeping.Review timecard exceptions.Coordinate payroll changes in Paycom.Process hires, terminations, status changes.Verify payroll documentation before Controller approval.ComplianceMaintain OSHA and employment law postings.Track licensure and certification renewals.Assist with policy updates.Maintain HR reports.Ensure compliance with EEO, FMLA, ADA, HIPAA, COBRA and applicable regulations.Coordinate annual mandatory training.General AdministrationMaintain confidentiality.Prepare HR reports.Assist with surveys and audits.Support managers with HR guidance.Perform other HR duties as assigned.QualificationsAssociate's or Bachelor's degree preferred.2–5 years HR experience.Experience with HRIS systems (Paycom preferred).Knowledge of employment laws.Strong organizational and communication skills.High level of confidentiality and professionalism