HR Coordinator

Nestlé S.A.; Glendale (AZ); On-site; USD 43,000 - 60,000; Full time

Benefits offered by this job

401k with company match

Healthcare coverage

Job summary

Nestlé USA is seeking an HR Coordinator to provide administrative and transactional support for the facility HR function. You will help maintain employee data, assist with onboarding, timekeeping, payroll, and HR processes, while ensuring confidentiality and accuracy.

You will partner with HR leadership, hiring managers, and centralized teams to support employee transactions, audits, and continuous improvement initiatives.

Qualifications

• High school diploma or equivalent required; associate degree, college coursework, or HR certification preferred.
• 2+ years of experience in HR coordination, administrative support, payroll, recruiting coordination, or related roles.
• Experience in manufacturing, distribution, warehouse, or other operational environments preferred.
• Proficiency with Microsoft Office; experience with HRIS, timekeeping, payroll, or applicant tracking systems preferred.

Responsibilities

• Serve as initial point of contact for routine employee questions and route to HR resources.
• Provide administrative support to the facility HR team, including scheduling, communications, document preparation, file management, and meeting coordination.
• Maintain employee records, organizational charts, personnel files, postings, and HR documentation with confidentiality.
• Generate and maintain routine reports related to headcount, attendance, turnover, staffing, and new hires.

Skills

HR Coordination

Administrative Support

Payroll Processing

Recruiting Coordination

Employee Services

Confidentiality

Education

High school diploma

HR certification preferred

Tools

HRIS

Timekeeping systems

Payroll systems

Applicant Tracking Systems

Job description

Foods you love. Brands you trust. And a career that empowers you to grow. At Nestlé USA, we’re all working towards the same goal – to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity – and responsibility – to be there for every moment in our consumers’ lives.

Joining Nestlé means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk‑taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive. This position is not eligible for Visa Sponsorship.

Main Purpose of Job:

Under the direction of the Facility HR Manager, the HR Coordinator provides administrative, transactional, and employee‑facing support for the facility HR function. The role coordinates core HR processes, maintains accurate employee data and records, supports a positive employee experience, and routes complex employee relations, policy, compliance, and talent matters to the HR Generalist or HR Manager.

Key Outputs / Deliverables:

HR Operations & Employee Support (30%):

• Serve as an initial point of contact for routine employee questions and connect employees with the appropriate HR resources or support teams.
• Provide administrative support to the facility HR team, including scheduling, communications, document preparation, file management, and meeting coordination.
• Maintain employee records, organizational charts, personnel files, required postings, and HR documentation with accuracy and confidentiality.
• Generate and maintain routine reports related to headcount, attendance, turnover, staffing, new hires, and employee movement.

Recruiting, Onboarding & Employee Changes (25%):

• Coordinate job postings, interview scheduling, candidate communications, pre‑employment activities, and recruiting records for hourly and salaried hiring.
• Coordinate new‑hire onboarding, orientation logistics, system access, badges, equipment, and required documentation.
• Provide administrative support for transfers, promotions, leaves, job changes, and offboarding activities.
• Partner with hiring managers, recruiters, facility stakeholders, and centralized HR teams to support timely and accurate employee transactions.

Timekeeping, Payroll & HR Systems Support (20%):

• Provide administrative support for facility timekeeping and payroll processes, review routine reports, and follow up on discrepancies.
• Complete routine data entry and employee transactions in applicable HR systems and monitor completion of required activities.
• Assist employees and managers with routine system, payroll, timekeeping, and benefits questions using established resources and escalation channels.
• Support HR audits, records retention, annual HR processes, and data validation activities.

Employee Experience & Engagement (15%):

• Coordinate employee engagement, recognition, community involvement, and culture‑building activities for the facility.
• Support facility HR communications, employee surveys, service anniversaries, events, and employee feedback activities.
• Maintain an accessible HR presence across the facility and support a welcoming, respectful, and inclusive employee experience.

Compliance & Continuous Improvement (10%):

• Provide administrative and documentation support for compliance activities, audits, employee relations matters, and investigations as directed.
• Recognize and promptly escape sensitive concerns, policy questions, accommodation or leave matters, and potential employee relations issues.
• Support standardized One Operations HR processes, digital tools, job aids, and process improvements that increase accuracy, efficiency, and employee access to support.

Qualifications / Certifications:

• High school diploma or equivalent required; associate degree, college coursework, or HR certification preferred.
• 2+ years of experience in HR coordination, administrative support, payroll, recruiting coordination, employee services, or a related role preferred.
• Experience in a manufacturing, distribution, warehouse, or other operational environment preferred.
• Proficiency with Microsoft Office; experience with HRIS, timekeeping, payroll, or applicant tracking systems preferred.
• Ability to maintain confidentiality, manage multiple priorities, and provide support across shifts based on business needs.

Critical Experiences:

• Coordinating multiple employee‑facing and administrative processes with competing deadlines.
• Maintaining detailed and confidential employee records and data.
• Providing responsive customer service and communicating effectively with employees at all levels.
• Using sound judgment to resolve routine questions and escape complex or relevant matters.
• Supporting process improvements, standard work, and technology‑enabled ways of working.

Salary:$42,969.60 to$60,332.00 per year

Bonus Eligibility:Yes

Thepay rangeprovided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities as well as geographic location. It is not typical for an individual to be hired at top of range.

Nestlé offers performance‑based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at https://www.nestlejobs.com/nestle-in-the-us-benefits

It is our business imperative to remain a very inclusive workplace. To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at [e-mail] or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.