HR Clerk

Irby Construction Company; Quinlan (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical Coverage

401(k) with company match

Dental & Vision

Job summary

Irby Construction Company in Quinlan, Texas is seeking a detail‑oriented HR Clerk to provide administrative support to Human Resources. You will handle employee records, onboarding documents, data entry, and routine HR tasks while maintaining confidentiality and accuracy.

Responsibilities include organizing files, updating systems, onboarding/offboarding tasks, and coordinating HR activities. The role requires strong computer skills, discretion, and ability to manage multiple tasks in a

Qualifications

• High school diploma or equivalent required; additional coursework in HR/administration preferred.
• Prior clerical, administrative, customer service, HR, recruiting, or office experience preferred; entry-level candidates with strong organizational and computer skills may be considered.
• Must be comfortable working on Windows and Mac operating systems.
• Basic proficiency with Microsoft Office (Outlook, Word, Excel) and ability to learn HR/document-management systems.
• Ability to perform data entry, filing, scheduling, and correspondence accurately and efficiently.
• Strong attention to detail and organizational skills with ability to maintain accurate records.
• Effective written and verbal communication and a professional, service-oriented approach.
• Ability to handle confidential information with discretion and good judgment.
• Ability to manage multiple tasks and meet deadlines in a team environment.

Responsibilities

• Provide general clerical and administrative support to the HR team and other support functions.
• Prepare, print, scan, copy, assemble, and distribute HR documents and onboarding materials.
• Organize and maintain electronic and paper personnel files with accurate filing.
• Enter and update employee and administrative information in company systems.
• Assist with onboarding and offboarding tasks and orientation materials.
• Monitor shared email and respond to employees, candidates, and managers as directed.
• Maintain records for employee documentation and training.
• Coordinate orientations, meetings, interviews, and HR training sessions.
• Track forms, signatures, and supporting documents and follow up as needed.
• Assist with HR reports, rosters, and document packages for leadership review.

Skills

Clerical experience

Administrative support

Microsoft Office

Data entry

Communication skills

Discretion with confidential info

Attention to detail

Education

High school diploma or equivalent

Tools

HR systems

Job description

About Us

Irby Construction Company has been building infrastructure for the power industry for more than 75 years. Our business values and performance-driven mindset guide our actions. Our approach to work starts with safety, puts people first, seeks to innovate, and promises to perform.

Irby Construction Company has been building infrastructure for the power industry for more than 75 years. Our business values and performance-driven mindset guide our actions. Our approach to work starts with safety, puts people first, seeks to innovate, and promises to perform. Irby is proud of its inclusive work environment, family-oriented culture, excellent benefits, and clear pathways for career growth. We strive to provide every employee with clear expectations and opportunities for advancement. What’s more, Irby has long valued tenure. In fact, many of our executive leaders started with Irby early in their careers and in the field. When you join our team, you join an established firm, with a culture centered around its people. Teamwork is how we work. There is no other way. Pride is ever-present inside our offices and the bond of brotherhood runs strong among our crews. Irby Construction is a wholly-owned subsidiary of Quanta Services. That means team Irby gets the benefits of the company culture we’re known for along with the stability and resources of a Fortune 500 organization. (NYSE: PWR). Build your career at Irby Construction.

About This Role

Irby Construction Company, a Quanta Services company, is seeking a detail-oriented HR Clerk to provide administrative and clerical support to the Human Resources function. This position assists with employee records, onboarding documentation, data entry, printing and filing, basic correspondence, and other routine HR support activities while maintaining accuracy, professionalism, and confidentiality. The HR Clerk works closely with Human Resources, Talent Acquisition, payroll, managers, and other support departments to help ensure employee information and HR documentation are organized, complete, and processed in a timely manner. The role requires strong attention to detail, basic computer proficiency, discretion when handling employee information, and the ability to manage routine administrative tasks in a fast-paced environment.

What You'll Do

• Provide general clerical and administrative support to the Human Resources team and other assigned support functions.
• Prepare, print, scan, copy, assemble, and distribute employee forms, onboarding materials, notices, correspondence, and other HR-related documents as requested.
• Assist with organizing and maintaining electronic and paper personnel files, ensuring documents are filed accurately and consistently.
• Enter and update employee and administrative information in company systems, spreadsheets, or tracking logs under the direction of Human Resources.
• Assist with onboarding and offboarding administrative tasks, including preparing forms, checklists, orientation materials, and required documentation.
• Monitor shared email or assigned correspondence and provide basic email communication and follow-up with employees, candidates, managers, and internal departments as directed.
• Maintain organized records for employee documentation, training records, acknowledgments, correspondence, and other HR-related materials.
• Support scheduling and coordination of orientations, meetings, interviews, training sessions, and other HR activities as assigned.
• Track receipt of requested forms, signatures, acknowledgments, or supporting documentation and follow up on outstanding items as directed.
• Assist with preparing routine HR reports, rosters, spreadsheets, and document packages for review by Human Resources leadership.
• Help maintain current employee contact information, departmental lists, forms, templates, and other HR reference materials.
• Maintain confidentiality and handle employee and company information with appropriate discretion and professionalism.
• Perform other clerical duties and special projects as assigned.

What You'll Bring

• High school diploma or equivalent required; additional coursework or training in human resources, business, administration, or a related field is preferred.
• Prior clerical, administrative, customer service, human resources, recruiting, or office experience preferred; entry-level candidates with strong organizational and computer skills may be considered.
• Must be comfortable working on both Windows and Mac operating systems.
• Basic proficiency with Microsoft Office, including Outlook, Word, and Excel, and the ability to learn company HR, applicant tracking, document-management, or other administrative systems.
• Ability to perform basic email correspondence, printing, scanning, copying, filing, document organization, scheduling, and data entry accurately and efficiently.
• Strong attention to detail and organizational skills with the ability to maintain accurate records and follow established HR processes.
• Effective written and verbal communication skills and a professional, service-oriented approach when interacting with employees, candidates, managers, and internal teams.
• Ability to handle confidential and sensitive information with discretion and sound judgment.
• Ability to manage multiple tasks, prioritize requests, and meet deadlines in a fast-paced, team-oriented environment.
• Human Resources, recruiting, payroll support, or employee-records experience is preferred but not required.

Location, Schedule & Work Authorization

This is an on-site position based in Quinlan, Texas. Standard business hours are expected, with schedule flexibility as operational needs require. Irby Construction Company does not provide employment-based immigration sponsorship for this position, now or in the future. Candidates must be authorized to work in the United States without the need for sponsorship.

What You'll Get

• Comprehensive Medical Coverage – Multiple BCBS medical plan options, all with in-network preventive care covered at no cost, the same nationwide provider network, and access to virtual care for primary care, dermatology, general medical needs, and mental health support.
• Prescription Drug Coverage included with all medical plans, plus tools and advocacy support to help manage healthcare costs.
• Dental & Vision Coverage – Dental plans with 100% coverage for preventive care and orthodontia options for adults and children, plus vision coverage with annual exams and frame allowances.
• Health Savings & Flexible Spending Accounts – HSA options with Fidelity, Healthcare FSA, Limited Purpose FSA, and Dependent Care FSA (up to $7,500) to help you save on eligible healthcare and dependent expenses.
• 401(k) Retirement Plan with Company Match – Immediate eligibility and vesting, with a company match of 100% on the first 3% and 50% on the next 3% (up to 4.5% total match).
• Life & Disability Insurance – Company-paid basic life and AD&D coverage, plus optional supplemental life insurance for employees and dependents. Short-term and long-term disability coverage helps protect your income if you’re unable to work due to illness or injury.
• Employee Assistance Program (EAP) – Confidential mental health, financial, family, and wellbeing support available at no cost to you and your household.
• Voluntary Benefits – Optional accident, hospital indemnity, critical illness, identity theft protection, pet insurance, home/auto insurance, and long-term care coverage.
• Employee Discounts & Community Support – Access to exclusive employee discounts and participation in Quanta Cares, a disaster relief fund supporting employees and families during times of need.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.