HR/Business Office Assistant

Azria Health; Olathe (KS); On-site; USD 35,000 - 45,000; Full time

Job summary

Azria Health in Olathe, Kansas, is seeking a Human Resource Assistant to support the day-to-day operations of the HR and Business Office Departments. The role involves clerical duties, managing employee requests, and assisting with payroll.

The ideal candidate should possess strong organizational skills, familiarity with HR functions, and effective communication abilities. The position requires a high school diploma and offers the opportunity to work in a caring environment focused on improving the lives of residents.

Qualifications

• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in standard office equipment and software.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide clerical and administrative support to the HR Department.
• Handle employee requests regarding HR issues, rules, and regulations.
• Assist with new hire orientation and payroll processing.

Skills

Clerical skills

Human resource knowledge

Communication skills

Education

High School Diploma or equivalent

Tools

HRIS

Payroll systems

Job description

Summary

In keeping with our organization’s goal of improving the lives of the Residents we serve, the Human Resource Assistant assists with the day‑to‑day operations of the HR and Business Office Departments by providing clerical and administrative support to the H.R. Director, Business Office Manager, and employees.

Schedule

Monday‑Friday 8am‑5pm.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provides clerical and administrative support to the HR Department.
• Handles employee requests regarding Human resource issues, rules, and regulations.
• Completes background checks, tracking and communications for new hires.
• Assists with new hire orientation.
• Coordinates exit interview links to determine reasons behind separation.
• Responsible for tracking new hires, education, expirable, and other tasks assigned.
• Assists with the processing of payroll on a regular basis and ensures accuracy and compliance with federal, state, and local regulations.
• Establishes and uploads documents to maintain employee electronic personnel files in HRIS.
• Assists with the administration of the workers compensation program.
• Assists with annual employee benefits open enrollment process.
• Assists Residents/Families/POAs with the completion of Medicaid assistance applications and verify eligibility.
• Assists with maintaining and updating filing systems for the Business Office Manager.
• Review and process invoices in the Accounts Payable program as needed.
• Scan, Upload and email documents to the Beacon AR team.
• Provide reception back up as needed (relieve lunch, away from desk, etc.)
• Follow established safety precautions when performing tasks and using equipment and supplies.
• Maintains the comfort, privacy, and dignity of residents and interacts with them in a manner that displays warmth, respect, and promotes a caring environment.
• Communicates and interacts effectively and tactfully with residents, visitors, families, peers and supervisors.
• Answers and responds to call lights promptly and courteously when working in resident care areas.
• Attend and participate in departmental meetings and in‑services as directed.
• Additional duties as assigned.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a health care setting. This role requires regular walking to various locations around the facility. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

This role may also come into contact with residents who may have contagious illnesses.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk and hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary.

Position Type and Expected Hours of Work

This position is part of a health care facility that is open 24 hours a day, 365 days a year. Evening and weekend work as well as holidays and work during inclement weather will be required.

Travel

No travel is expected for this position.