HR Benefits & Onboarding Coordinator

okgov; Oklahoma; On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Benefits package

11 holidays

Paid annual leave

Paid sick leave

Longevity payments

Job summary

The HR Benefits & Onboarding Coordinator at okgov oversees benefits enrollment, personnel transactions, and New Employee Orientation. The role requires coordinating with HR and Finance to ensure accurate benefits, retirement, and onboarding tasks are completed on time.

Travel within Oklahoma for events and orientations is required. Strong knowledge of Workday and HR compliance is essential for delivering accurate, timely employee support.

Qualifications

• Knowledge of federal and state HR regulations.
• Experience managing employee benefits and retirement plans.
• Proficient in benefits enrollment and onboarding processes.

Responsibilities

• Enrolling and updating employees' benefits, processing personnel transactions.
• Facilitating New Employee Orientation and tracking onboarding tasks.
• Managing timesheet questions and overtime designations.
• Handling background/fingerprint checks and offer letters for candidates.
• Tracking and processing personnel actions in Workday for full-time staff.
• Maintaining employee records and generating HR reports.

Skills

HR policies

Employee benefits

Onboarding

Workday experience

Job description

Job Posting Title

HR Benefits & Onboarding Coordinator

Agency

640 SERVICE OKLAHOMA

Supervisory Organization

Human Resources - FT PIN Bank

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full/Part-Time

Full time

Job Type

Regular

Compensation

The Service Oklahoma (SOK) mission is to ease the stress in navigating government services by providing a best-in-class customer experience. We are Oklahomans helping Oklahomans by providing driver license and motor vehicle services on behalf of the state.

This position has an annual rate of $60,000.00

Service Oklahoma offers a generous benefits package, including a benefits allowance to off-set the costs of medical, dental, vision, life and disability insurance plans. Service Oklahoma will match up to 7% towards an employee's Defined Contribution retirement plan. Our employees receive 11 paid holidays, 15 days of paid annual leave, which increases with every 5 years of service, and 15 days of paid sick leave. Additionally, employees will receive longevity payments based on their years of service with the State of Oklahoma.

POSITION SUMMARY

The HR Benefits & Coordinator serves as the agency's designated Benefits Coordinator to all employees. This position is responsible for enrolling and updating employees' benefits, processing personnel transactions, facilitating New Employee Orientation, managing timesheets questions, tracking and processing overtime designations, and assisting with Incident Reports.

POSITION RESPONSIBILITIES

• Assists new employees in enrolling in benefits and retirement, both OPERS and Pathfinder.
• Responds to general questions and forwards complex questions to the HR Administrator.
• Orders retirement certificates and picks them up from the Oklahoma State Capitol.
• Communicates with selected candidates and provides instructions on completing background/fingerprint checks; sends offer letters to both internal and external candidates; and welcome emails.
• Facilitates New Employee Orientation (NEO) weekly in the Tulsa area (travel required); guides new hires through onboarding tasks in Workday; track onboarding tasks through completion by deadlines provided; collects, processes, and files hire documents and forms.
• Processes personnel transactions in Workday for full-time employees; tracks and ensures approvals have been received in a timely manner; ensures compliance with applicable laws and rules concerning appointments, promotions, demotions, transfers, separations and other actions.
• Monitors the HR shared email; responds to general questions or forwards complex questions to appropriate HR Team Member.
• Travels to cities around the state of Oklahoma during Option Period for Benefits in October and any other special events throughout the year.
• Sends out initial information on Incident Reports. Tracks and manages Incident Reports where injury did not occur. Forward those with injuries to the HR Administrator.
• Prepares and sends initial FMLA, PWFA, ADA, and accommodation information to employees upon request. Assists in tracking these requests.
• Provides guidance to employees and supervisors when timesheet questions arise.
• Processes and tracks overtime designations.
• Creates a Option Period Enrollment Plan and updates it annually. Focus shall be on changes to benefit allowances, premiums, and providers.
• Maintains a system of employee personnel records and payroll records; performs audits at the direction of the HR Director.
• Generates and sends reports, as assigned; updates the HR Tracking Log weekly.
• Assists HR Team Members with tasks, projects, programs, meetings, trainings, and presentations. Serves as back-up for all HR Team Members.
• Other duties and/or projects as assigned.
• This position may be expected to cross-train in other sections of their division and perform the job duties in each section, based on the needs of the agency.

KNOWLEDGE, SKILLS, & ABILITIES

Knowledge of federal & state rules, laws, and standards related to human resource management and demonstrated ability to analyze and interpret these rules in various situations.

Knowledge of human resources management policies and procedures.

Knowledge of business communications; utilizing correct spelling, grammar, and business communication etiquette

Excellent communication skills; writing, speaking, and presenting.

Ability to work as a team member as well as independently, exercising good judgement and initiative.

Strong work ethic and effective time management and organizational skills, including ability to manage multiple project