HR Assistant (Temporary)

National Indian Health Board; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) match

Annual leave

Wellness leave

Federal holidays

Job summary

National Indian Health Board is seeking a proactive HR Generalist to join the team in Washington, DC. You will support recruiting, employee file administration, payroll tasks, and HR system migration efforts as NIHB expands.

The role requires strong organization, discretion, and the ability to propose practical solutions in a growing environment. Collaboration with leadership is essential to define best practices.

Qualifications

• Self-starter mentality; you ask clarifying questions, then own it.
• Figure it out attitude; you propose solutions, not just identify problems.
• Strong organizational skills; you see gaps and create systems.
• Discretion; handle sensitive employee information professionally.
• Adaptability; thrive in a growing organization with change.
• Clear written and verbal communication; professional with candidates.

Responsibilities

• Recruiting & Candidate Management: Screen applications, rate candidates, schedule interviews, provide weekly pipeline updates.
• Employee File Administration & Compliance: Audit and organize personnel files, track required documentation, coordinate missing documents, support audits.
• General HR Support: Assist with payroll tasks in HRIS, coordinate FMLA tracking, organize policy files.
• System Migration & Process Improvement: Support HR system migration and refine processes as the organization grows.

Skills

Self-starter

Problem solving

Organizational skills

Discretion

Adaptability

Clear communication

Collaboration

Tools

Spreadsheets

SharePoint

Paychex

Job description

We're looking for a self-starter who thrives in a growing organization without rigid processes. You'll support key HR functions and take initiative on tasks. We're building our HR systems, so we need someone who can work independently, ask good questions, and collaborate with leadership on the best approach.

KEY RESPONSIBILITIES: Recruiting & Candidate Management

• Screen applications and rate candidates against our criteria
• Schedule and confirm interviews with candidates and hiring panels
• Provide weekly recruitment updates on pipeline status, scheduled screenings, and panel interviews

Employee File Administration & Compliance

• Audit and organize personnel files—identify what's missing and create a system that works
• Establish tracking systems for required documentation (offer letters, tax forms, I9s, benefits info, etc.)
• Coordinate collection of missing documents from employees or management
• Support employee file audits and compliance requests
• Track tax withholding and benefits documentation

General HR Support

• Assist with payroll tasks in HRIS
• Coordinate FMLA tracking and administration
• Help organize policy files

System Migration & Process Improvement

• Support the transition as we migrate our HR system
• Help refine processes as the organization grows

REQUIREMENTS

• Selfstarter mentality — you ask clarifying questions, then own it
• "Figure it out" attitude — comfortable proposing solutions, not just identifying problems
• Strong organizational skills — you see gaps and create systems
• Problemsolver — you spot inefficiencies and suggest better ways
• Clear communicator — professional in writing, personable with candidates
• Comfortable with spreadsheets, SharePoint, and Paychex, or willing to quickly learn
• Discretion — able to handle sensitive employee information with professionalism
• Adaptability — you thrive in a growing organization where change is normal

Nice to Have

• Previous recruiting or HR experience
• Experience with system migrations or transitions
• Familiarity with FMLA or compliance requirements

The National Indian Health Board is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Benefits

• Medical, dental, and vision coverage with premiums fully covered by NIHB
• 401(k) plan with 10% company match
• Annual leave and Wellness leave
• Federal holidays