HR Assistant (Temp)

Stanford University; Palo Alto (CA); On-site; USD 32,015; Part time

Benefits offered by this job

Career development programs

Generous time-off

Health care benefits

Fitness classes

Commuter programs

Job summary

A prestigious educational institution in Palo Alto is seeking an Assistant Director in Talent Acquisition. The role involves providing HR administrative support, coordinating recruitment processes, and being the first point of contact for HR inquiries. Ideal candidates will have an associate degree along with strong attention to detail and effective communication skills. This position offers a pay rate of $23.24 per hour and includes various employee perks.

Qualifications

• Associate degree and two years of relevant experience.
• Ability to learn and apply general human resources policies.
• Demonstrated ability to maintain confidentiality.

Responsibilities

• Serve as a resource on human resources issues.
• Coordinate the recruitment process including job postings.
• Maintain personnel and human resources related files.

Skills

Attention to detail

Communication skills

Interpersonal skills

Confidentiality

Computer skills (Microsoft Office)

Education

Associate degree

Tools

PeopleSoft

Job description

Assistant Director, R&DE Talent Acquisition at Stanford University

JOB PURPOSE:

Under the direct supervision of the manager/director, provide human resources administrative support. Act as the first point of contact for most human resources inquiries, and serve as a resource to staff and faculty on human resources policies, procedures, and practices.

CORE DUTIES

• Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution.
• Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors.
• Support and coordinate employment activities (transactions and documentation). Assist in onboarding and exit process of staff.
• May support the process (transactions and documentation) for academic and staff appointments/reappointments and student/post-doctoral appointments.
• Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. May perform time and leave administration duties and input data to financial system.
• Explain applicable disability and leave procedures, and generate related correspondence; update and maintain reports to track leaves.
• Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms.
• Maintain personnel and human resources related files.
• Provide general administrative support for human resources staff.
• * - Other duties may also be assigned

MINIMUM REQUIREMENTS

Education & Experience:

Associate degree and two years of relevant experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Strong attention to detail and accuracy.
• Ability to learn and apply general human resources policies using problem solving skills.
• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
• Ability to consistently follow through with projects and assignments and meet deadlines.
• Excellent oral and written communication skills.
• Strong and effective interpersonal and customer service skills.
• Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Familiarity with human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and internet.

PHYSICAL REQUIREMENTS

• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
• Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
• Rarely kneel/crawl, operate foot and/or hand controls.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS

• Travel on campus to schools/units, out of town.

WORK STANDARDS

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

The expected pay rate for this position is $23.24/hour.

Why Stanford for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriches the world. Supporting this mission is our diverse and dedicated staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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