HR Assistant & Office Manager

Virginia Tech Applied Research Corporation; Arlington (VA); On-site; USD 55,000 - 70,000; Full time

Job summary

A leading research organization in Arlington, VA is looking for an HR Assistant & Office Manager to ensure seamless office operations and support HR initiatives. The candidate should have a Bachelor's degree and at least 3 years of related experience. Key responsibilities include managing office functions, assisting with recruiting, and maintaining staff records. This role offers a salary range between $55,000 and $70,000 annually and is primarily on-site. Join our collaborative team to make a real impact.

Qualifications

• Minimum of 3 years of experience in office management and/or HR support roles.
• Experience with invoicing, billing, and basic accounting principles.
• Some knowledge of HR processes and staff benefits administration.

Responsibilities

• Manage daily office functions, including supplies, equipment, vendor coordination.
• Serve as the go-to resource for office inquiries and assist staff with benefit questions.
• Assist with invoicing and billing processes for accuracy and timely payments.
• Coordinate meetings, event space, and conference room logistics.
• Support talent acquisition by reviewing resumes and conducting phone screens.
• Assist with maintaining accurate staff records and compliance documentation.
• Handle incoming calls, emails, and correspondence professionally.

Skills

Strong organizational and multitasking abilities

Excellent communication and interpersonal skills

Proficiency in Microsoft Office Suite and HRIS systems

Attention to detail and problem-solving skills

Education

Bachelor’s degree in Business Administration, Human Resources, or related field

Job description

Overview

About VT-ARC, a technical services and applied research company, has built an organizational culture marked by four primary values: Teamwork, Integrity, Excellence, and Service. Integral to our success is our staff’s enthusiasm for solving tough problems by working together in teams to get the job done. We foster a culture where every employee’s contribution is valued and performed with integrity while maintaining a fun work environment. VT-ARC strives for excellence in all that is done for our clients, and such achievement is recognized through service/merit awards. Moreover, we promote a sense of community larger than VT-ARC alone, where staff and institutional resources can be applied in service to our country.

We are proud to be the recipient of the Best Workplace in Defense Award by Emergent Magazine, an honor that recognizes companies with positive cultures that not only impact their people but also make a meaningful difference in the community.

About You

You’re a highly organized, detail-oriented professional who thrives in a dynamic environment. You love creating a seamless office experience while supporting HR initiatives that make a real impact. You’re proactive, resourceful, and passionate about balancing operational efficiency with people-focused support. If you enjoy wearing multiple hats and want to grow your HR expertise while contributing to a collaborative team, this role is for you!

Position Overview

As the HR Assistant & Office Manager, you’ll play a pivotal role in keeping our office operations running smoothly while supporting the heart of our organization, our people. This dual-role position blends administrative excellence with human resources support, giving you the opportunity to assist in managing day-to-day office functions and contribute to key HR initiatives. This position is contingent based upon contract award.

Key Responsibilities

• Office Operations: Manage daily office functions, including supplies, equipment, vendor coordination, and maintenance requests.
• Staff Support: Serve as the go-to resource for office inquiries and assist staff with benefit questions, directing them to appropriate resources.
• Financial Coordination: Assist with invoicing and billing processes to ensure accuracy and timely payments.
• Scheduling & Events: Coordinate meetings, event space, and conference room logistics.
• Recruiting Assistance: Support talent acquisition by reviewing resumes, conducting phone screens, and managing candidate flow in the recruiting platform.
• HR Compliance: Assist with maintaining accurate staff records and assist with compliance documentation.
• Communication: Handle incoming calls, emails, and correspondence professionally and efficiently.
• Other Duties as Assigned.

Qualifications

• Bachelor’s degree in Business Administration, Human Resources, or related field preferred.
• Minimum of 3 years of experience in office management and/or HR support roles.
• Experience with invoicing, billing, and basic accounting principles.
• Some knowledge of HR processes and staff benefits administration.

Skills

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and HRIS systems.
• Attention to detail and problem-solving skills.

Primary Work Location: Onsite in Arlington, VA (with potential for telecommuting)

Salary: $55,000 - $70,000 annually

Virginia Tech Applied Research Corporation: VT-ARC is a 501(c)(3), non-profit R&D organization affiliated with Virginia Polytechnic Institute and State University (Virginia Tech or VT). Our mission is to provide superior analytic and technology solutions across multiple domains by leveraging Virginia Tech’s multidisciplinary research and innovation ecosystem. With unique access to the broad and rich research enterprise found at Virginia Tech, VT-ARC forms multi-disciplinary teams to apply innovative solutions to the real-world problems that strain our social, political, industrial, and economic foundations.

To learn more about VT-ARC’s Benefits, Perks, Culture & more visit our Careers page: https://vt-arc.org/careers/

Virginia Tech Applied Research Corporation is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, gender identity, disability, or status as a protected veteran. Virginia Tech Applied Research Corporation uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.E-Verify.gov.