HR Assistant

University of North Texas System Administration; Fort Worth (TX); On-site; USD 35,000 - 37,000; Full time

Job summary

University of North Texas System Administration is seeking an HR Assistant to join the SYS-Human Resources team in Fort Worth. This professional administrative role supports HR operations, serves as a customer service contact, and reports to the HR Director.

Expect daily interactions with staff and visitors while handling sensitive information with discretion. The position requires an Associate degree with 2 years of HR/administrative experience, proficiency in MS Office, and strong

Qualifications

• Associate degree and two years of HR/administrative support experience.
• Knowledge of federal and state HR laws and best practices.
• Proficiency in MS Office and reporting.
• Ability to maintain confidentiality with integrity.
• Excellent written and verbal communication.
• Strong interpersonal and teamwork skills.
• Shows flexibility and adaptability.
• Ability to handle sensitive information.

Responsibilities

• Screen and route incoming calls and correspondence, and mail as needed.
• Greet visitors and provide initial admin support with a high level of customer service.
• Prepare materials including correspondence, reports and forms; update records as needed.
• Coordinate room scheduling, setup and logistics for meetings and events.
• Assist with special projects to improve efficiency and effectiveness.
• Review and process HR-related forms and assist with completion where applicable.
• Maintain knowledge of organizational policies and procedures relevant to HR responsibilities.

Skills

HR laws

HR knowledge

HR best practices

MS Office

Confidentiality

Communication

Interpersonal skills

Problem solving

Flexibility

Education

Associate degree

Tools

MS Office

Job description

Title: HR Assistant

Employee Classification: HR Assistant

Campus: University of North Texas - System Administration

Division: SYS-Human Resources

SubDivision-Department: SYS-Human Resources

Department: SYS-Human Resources-910600

Job Location: Fort Worth

Salary: $35,000-$37,000

FTE: 1.000000

Retirement Eligibility: TRS Eligible

Position Overview

This is a professional administrative position responsible for performing tasks as needed for the UNT System Human Resources (HR) Team. This position reports to the UNT Health HR Director and serves as a customer service focused and engaged member of the HR Team.

Minimum Qualifications

Associate degree in a related field and two (2) years of human resources and administrative support experience; or any equivalent combination of education, experience, and training.

Knowledge, Skills and Abilities

• Working knowledge of applicable federal and state laws, and HR best practices
• Problem solving and analytical skills
• Proficiency in MS Office
• Ability to maintain confidentiality and adhere to a high degree of credibility and integrity
• Excellent communication skills (writing, oral, and listening)
• Excellent interpersonal skills
• Demonstrates flexibility
• Ability to establish and maintain effective working relationships

Job Duties

• Maintain screening and routing incoming calls and correspondence, responds independently and routes mail within the office and to other applicable departments using knowledge of current building and HR procedures and practices or knowledge gained through researching online resources during the call.
• Greets visitors and serves as an initial point of contact for a variety of administrative tasks while displaying a high level of responsiveness to customers needs and maintaining excellent customer service skills at all times and while maintaining current knowledge of organizational structure of all UNT System institutions and policies and procedures relevant to assigned area of responsibility.
• Composes a variety of materials including correspondence, reports, forms, updating information in resolution tracking system, and to coordinate the compilation of records activity data by assisting with the collection of data and analysis and the preparation of materials for meetings and conferences and provide assistance to the completion of reports.
• Handles a variety of logistics including room scheduling, room setup, assistance with special event planning and execution, and timely delivery of materials to stakeholders.
• Assist with the execution of special projects and other initiatives designed to achieve improved efficiency and effectiveness in the organization.
• Review and process human resource related forms and assist with completion, where applicable.

Physical Requirements

• Communicating with others to exchange information.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Generally Monday - Friday, 8:00 a.m. - 5:00 p.m.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.