HR Administrator (Temporary)

Oceaneering; Houston (TX); On-site; USD 39,000 - 60,000; Full time

Job summary

Oceaneering seeks an ESC Administrator to support employee medical testing coordination and related ESC processes, ensuring timely case completion and accurate documentation.

The role emphasizes confidentiality, cross-functional collaboration, and handling HR inquiries while maintaining records and deadlines in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Administrative, customer service, shared services, or HR support experience.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office applications.
• Ability to maintain confidentiality when handling sensitive information.

Responsibilities

• Serve as a primary contact for medical testing requests across employees, clinics, Global Mobility, Operations, and Project Management.
• Prioritize requests, schedule clinic appointments, and communicate testing requirements and next steps.
• Follow up for results and resolve outstanding items with employees and clinics.
• Maintain tracking records and provide regular status updates to stakeholders.
• Ensure medical documentation is complete and uploaded to approved employee records.
• Monitor deadlines and escalate delays that may affect workforce readiness.
• Support ancillary ESC processes: document management, data updates, onboarding/offboarding, verification, routing, and HR inquiries.
• Review completeness and route items to appropriate HR teams.
• Assist with workload surges, audits, and data validation for ESC priorities.
• Maintain confidentiality and handle employee information per company requirements.

Skills

Verbal communication

Written communication

MS Office

Organization

Time management

Confidentiality

Education

High school diploma

Tools

HRIS

Case management

Electronic records

Job description

Job Description

The temporary ESC Administrator provides dedicated support for employee medical testing coordination while assisting with ancillary Employee Solutions Center processes based on operational priorities. This role helps maintain workforce readiness, timely case completion, accurate documentation, and responsive service across the employee lifecycle.

Essential

• Serve as a primary point of contact for medical testing requests involving employees, clinics, Global Mobility, Operations, and Project Management.
• Prioritize requests, contact employees, schedule clinic appointments, and communicate testing requirements and next steps.
• Follow up with employees and clinics to obtain medical results and resolve outstanding items.
• Maintain accurate tracking records and provide regular status updates to relevant stakeholders.
• Ensure medical documentation is received, reviewed for completeness, and uploaded to approved employee record systems.
• Monitor approaching deadlines and elevate delays or risks that may affect workforce readiness.
• Provide operational support for ancillary ESC processes, including document management, employee data updates, onboarding and offboarding activities, employment verification, case routing, and general HR inquiries.
• Review requests for completeness, follow established procedures, and route items requiring specialized support to the appropriate HR team.
• Assist with workload surges, special projects, audits, data validation, and other ESC priorities as assigned.
• Maintain confidentiality and handle employee information in accordance with company requirements.

RESPONSIBILITIES

• Serve as a primary point of contact for medical testing requests involving employees, clinics, Global Mobility, Operations, and Project Management.
• Prioritize requests, contact employees, schedule clinic appointments, and communicate testing requirements and next steps.
• Follow up with employees and clinics to obtain medical results and resolve outstanding items.
• Maintain accurate tracking records and provide regular status updates to relevant stakeholders.
• Ensure medical documentation is received, reviewed for completeness, and uploaded to approved employee record systems.
• Monitor approaching deadlines and elevate delays or risks that may affect workforce readiness.
• Provide operational support for ancillary ESC processes, including document management, employee data updates, onboarding and offboarding activities, employment verification, case routing, and general HR inquiries.
• Review requests for completeness, follow established procedures, and route items requiring specialized support to the appropriate HR team.
• Assist with workload surges, special projects, audits, data validation, and other ESC priorities as assigned.
• Maintain confidentiality and handle employee information in accordance with company requirements.

Supervisory Responsibilities

• This position has no supervisory responsibilities.

Reporting Relationship

• Reports to the HR Operations, Americas ESC Lead and works closely with ESC team members and HR stakeholders.

Qualifications

• High school diploma or equivalent.
• Prior administrative, customer service, shared services, or HR support experience.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office applications.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• High attention to detail and accuracy when entering, tracking, and maintaining information.
• Ability to maintain confidentiality when handling sensitive employee and medical information.
• Ability to work independently while collaborating effectively with a service-focused team.

Desired

• Experience supporting HR operations, employee services, medical coordination, onboarding, offboarding, or document management.
• Experience working with an HR information system, case management platform, or electronic employee record system.
• Experience in a fast-paced, high-volume service environment.

Knowledge, Skills, Abilities, And Other Characteristics

• Customer-focused approach with a commitment to timely and accurate service.
• Ability to follow documented processes while recognizing when escalation is needed.
• Ability to build effective working relationships with employees, vendors, operations teams, and HR partners.
• Ability to adapt quickly and shift between medical coordination and other ESC processes as priorities change.
• Ability to anticipate workload needs, identify follow-up actions, and maintain clear records.
• Sound judgment and professionalism when handling confidential or sensitive matters.

Working Conditions

This position is considered office work and is characterized as follows:

• Work is performed primarily indoors in a professional office environment.
• Extended periods of computer and telephone use may be required.
• Occasional schedule flexibility may be needed to support business priorities, offshore personnel, or time-sensitive cases.
• The work surface is stable and flat.

Physical Activity and Requirements

The physical demands described here are representative of those an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is considered light work.

• OCCASIONAL
  • Lift up to 20 pounds
  • Climbing, stooping, kneeling, squatting, and reaching
• FREQUENT
  • Lift up to 10 pounds
  • Standing
• CONSTANT
  • Repetitive movements of arms and hands
  • Sitting with back supported

About Us

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, material handling, aerospace, science, and renewable energy industries.

Equal Opportunity Employer

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factor.