HR Administrator/Business Office Manager

RiseMe; Waltham (MA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

8 holidays & 3 floating holidays

Vacation and Health & Wellness PTO

Discounted Meal Program

Associate Referral Bonus Program

Health & Wellness Programs

Medical, Vision & Dental Benefits

401k with Company Match

Life Insurance & Long-Term Disability

Job summary

Benchmark Senior Living in Waltham is seeking a Director of Business Administration to lead HR and accounting operations, reporting to the Executive Director and collaborating with corporate accounting and organizational development.

The role oversees recruitment, payroll, billing, and policy interpretation, with a schedule Sunday-Thursday, 9am-5pm, and a salary range of $70k–$75k, plus comprehensive benefits.

Qualifications

• 2-year degree in a Business-related field; 4-year degree preferred
• Excellent organizational skills and effective written and verbal communication
• Knowledge of payroll systems and basic GL and Accounts Payable systems
• 3 years of business office experience with HR and accounting
• Prior Human Resources experience and/or education preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Knowledge of HRIS system a plus

Responsibilities

• Acting as the initial point-of-contact for HR and accounting matters
• Managing the recruitment process in the community including ATS updates, candidate screening, and onboarding
• Interpreting policies and communicating them to employees
• Processing A/R and A/P timely
• Processing monthly billing statements and responding to questions from residents/families
• Processing payroll and archives/discards at end of cycle
• Analyzing variances in department payroll vs. budget
• Gathering monthly accruals from department heads
• Producing proposals and presentation packets

Skills

Organizational skills

Communication skills

Payroll systems

GL & AP systems

HRIS systems

Microsoft Office

Education

2-year degree in business-related field

4-year degree in business-related field (preferred)

Tools

Microsoft Office

Payroll systems

GL & Accounts Payable systems

HRIS

Job description

Waltham Crossings is hiring!

Joining the Benchmark Senior Living team means putting your passion to work. Our associates feel a sense of belonging with the care that they provide, empowered by the open and reliable team that surrounds them. Our diverse and skilled workforce takes immense pride in a shared commitment: a devotion to providing caring and dedicated service. In our supportive environment, associates can learn and grow. With professional and personal training programs, as well as education for career advancement, we empower associates to explore their interests, feed their passion, and pursue growth opportunities. We invite you to connect with your calling, find purpose in your career, and gain lifelong relationships through the power of human connection by transforming the lives of seniors!

As the Director of Business Administration, you will report to the Executive Director and maintain a close relationship with corporate accounting and Human Resources and the Organizational Development teams.

Schedule: Sunday - Thursday, 9am - 5pm

Salary: $70k-$75k

Responsibilities

• Acting as the initial point-of-contact for all HR (Human Resources) and accounting related matters
• Managing the recruitment process in your community, including updates in the ATS, outreach to and screening of candidates, and managing the offer and onboarding process
• Interpreting policies and procedures and communicating them to all employees both proactively and in response to questions
• Processing A/R and A/P timely
• Processing monthly billing statements, answering related question from residents and families in a timely manner
• Processing employee payroll and archiving and discarding payrolls at the end of each cycle
• Analyzing variances in departmental payroll vs. budget
• Gathering monthly accruals from department heads
• Producing proposals and presentation packets

Requirements

• 2-year degree in a Business-related field; 4-year degree from an accredited university in a Business-related field preferred
• Must have excellent organizational skills as well as effective written and verbal communication skills
• Be knowledgeable regarding payroll systems and basic GL and Accounts Payable systems
• 3 years of business office experience with HR and accounting
• Prior Human Resources experience and/or education preferred
• Proficiency in Microsoft Office Suite applications such as Word, Excel, and Outlook
• Knowledge of HRIS system a plus

As a community leader at Benchmark, you will have access to a variety of benefits including, but not limited to, the following:

• 8 holidays & 3 floating holidays
• Vacation and Health & Wellness Paid Time Off
• Discounted Meal Program
• Associate Referral Bonus Program, up to $1,500
• Physical & Mental Health Wellness Programs
• Medical, Vision & Dental Benefits; no enrollment waiting period
• 401k Retirement Plan with Company Match
• Company-provided Life Insurance & Long-Term Disability

Benchmark Senior Living is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion.

We embrace and encourage our associates’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our associates unique.