HR Administrator

Delicato Family Wines; Manteca (CA); On-site; USD 37,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off and holidays

Tuition reimbursement

Discounts on wine and merchandise

Gym discounts

Job summary

Delicato Family Wines is seeking an HR Administrator to support the HR team with day-to-day activities, onboarding, and front-office HR inquiries. The role includes administering I-9s, processing new hires, managing badges, and coordinating Learning & Development programs and LMS support.

The position requires 1–3 years in HR-related coordination, a bachelor’s degree, and familiarity with HR databases and HRIS. Travel and driving may be required depending on location.

Qualifications

• 1–3 years of project/event coordination and/or office administration in Human Resources preferred.
• Bachelor’s Degree in Human Resources, Business Administration or related field preferred.
• Experience with HR databases, Learning Management Systems, and HRIS preferred.
• Valid driver’s license and clean driving record required.

Responsibilities

• Assist HR team with day-to-day activities and onboarding process.
• Administer Form I-9 process and maintain compliant records.
• Coordinate new hire start dates and orientation (in-person and virtual).
• Administer employee badges and related inquiries.
• Support Learning & Development events, LMS coordination, and course management.
• Serve as primary contact for Delicato's LMS (Absorb) and partner with IT for troubleshooting.
• Oversee labor law poster program and annual updates.
• Support benefits, recognition programs, and general HR admin tasks.

Skills

Confidentiality

Communication

Organization

HRIS proficiency

Bilingual English/Spanish

Driver's license

Education

Bachelor's Degree in HR/Business

Tools

HRIS software

MS Windows Suite

Job description

Under minimal supervision, the HR Administrator assists the broader Human Resources (HR) team with day-to-day department activities and supports the administration of employee recognition and development programs. This position also supports the Delicato new hire onboarding process and provides HR front office support, responding to employee inquiries and directing them to appropriate resources.

• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate level
• Administers the new hire Form I-9 process, ensuring forms and required documentation are completed accurately and timely in accordance with established legal and company requirements; maintain compliant records and follow up promptly on incomplete or outstanding documentation
• Serve as primary contact for new hire onboarding process. Partners with hiring managers to coordinate new hire start date and related HR required tasks; schedules and delivers new hire orientation to new employees in-person and virtually
• Administers employee badges and acts as primary contact for badge related inquiries and troubleshooting
• Provides administrative support for Learning & Development programming including but not limited to logistical planning for on-site training events, activating internal training courses, management of L&D calendar and email communications, tracking course enrollment, course evaluations, and coordination of course materials
• Serves as primary administrative contact for Delicato's internal Learning Management System (LMS), Absorb; guides users on the development of training content, responds to related inquiries and partners with I.S. for system troubleshooting
• Administers the company's labor law poster program, including tracking poster needs by property, coordinating annual orders and updates, distributing materials to each location, and ensuring required posters are appropriately displayed
• Partners with Benefits & Wellness Program Manager in the planning and execution of the Delicato Employee Milestone recognition program, including the organization of milestone luncheons and the tracking and distribution of milestone awards. Enlists the partnership of others as needed
• Provides general department administrative support as needed (event planning, placing meal orders, ordering office supplies, and assisting with mail and shipping as needed)
• Helps support all HR department initiatives, policies, procedures, and systems

*Other duties may be assigned

Education and Experience

• 1-3 years’ experience in project / event coordination and/or office administration in Human Resources preferred
• Bachelor’s Degree in Human Resources, Business Administration or related field preferred
• Experience with HR databases, Learning Management Systems, and HRIS preferred

Certificates and Licenses

• Valid driver’s license, appropriate automobile insurance coverage, and clean driving record

Knowledge, Skills, and Abilities

• Demonstrated ability to maintain confidentiality and manage sensitive information
• Excellent verbal and written communication skills; ability to communicate effectively across multiple organizational levels of employees and leadership
• Excellent organizational and project management skills; self-motivated with the ability to prioritize and quickly assess what needs to get done
• Drive for results, ability to work independently supported by an HR team, and strong attention to detail
• Takes initiative in identifying creative ways to approach existing processes
• Effective team player; understands and demonstrates hands-on approach to providing HR support
• Proficient with MS Windows Suite (Word, Excel, PowerPoint, and Outlook) and HRIS software
• Bilingual English/Spanish a plus

Working Conditions

• General office environment with occasional travel
• Required to drive automotive vehicle or equipment

Work Standards

• Acts in a manner reflective of the Company culture of High Moral Standards, Innovation and Continuous Evolution, Trust in Team, Continuous Improvement, and Sustainable Relationships
• Communicates, interacts, and works effectively with others; receptive to feedback and coaching; voices concerns in a constructive manner
• Demonstrates commitment to safety first; communicates safety concerns; promotes a safe work environment based on established safety standards and training
• Follows all Company policies and procedures

Additional Comments

Management retains the discretion to add to or change the duties of the position at any time.

California Pay Transparency Disclaimer: This is a Non-Exempt position. The pay range for this position is $26.78 to $41.86. It is not typical for an individual to be hired at or near the top of the range for their role. Actual placement within range will be contingent upon a number of factors, including but not limited to the candidate's qualifications, education, experience, internal equity and alignment with market data.

Delicato Family Wines offers its employees a generous and comprehensive benefits package. The core health insurance components include medical, dental and vision, where Delicato covers nearly the entire cost for employees and a large percentage for dependents. Additional health benefits include life, disability and flexible spending accounts. Other benefits include 401(k) with generous company match, discretionary profit sharing, paid time off (PTO), paid holidays, wine & merchandise discounts, tuition reimbursement, gym discounts & many more.

NOTICE TO THIRD PARTY AGENCIES
Please note that we do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider, or agree to, payment of any referral compensation or recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Delicato Family Wines is an Equal Opportunity Employer.