HR Administrative Assistant

City of Redmond; Redmond (WA); On-site; USD 28,000 - 34,000; Part time

Job summary

The City of Redmond is seeking an HR Administrative Assistant to support HR operations, front desk functions, and records management. This supplemental, non-benefitted role is onsite at City Hall and offers approximately 20 hours per week, with a potential for growth to full-time in 2027 or 2028.

Start date around December 2, 2026. Responsibilities include greeting visitors, handling inquiries, maintaining electronic and physical records, using SharePoint, and supporting recruitment and

Qualifications

• High School diploma or GED is required and basic office duties will be performed.
• At least two years of progressively responsible office or administrative support experience.
• Strong organizational and data-entry skills with attention to detail.

Responsibilities

• Serve as a customer service representative for HR and greeting visitors.
• Screen and respond to citizen, job applicant, and employee inquiries by phone or email.
• Maintain records lifecycle including destruction, filing, and archiving.
• Use SharePoint for electronic filing and records organization.
• Assist with recruitment processes and data reporting.

Skills

Customer service

Organizational skills

Data entry

Communication

Education

High School diploma or GED

Two years of office/admin experience

Tools

SharePoint

Spreadsheet software

Job description

The City of Redmond is a thriving, culturally diverse community, and home to over 80,000 residents. Redmond is the hub of an array of commerce and industry ranging from technology, aerospace, and gaming to biomedical and innovation start-ups. In this role, you will represent the city, and our values of service, integrity, accountability, belonging and stewardship.

HR Administrative Assistant is an exciting opportunity for someone interested in beginning a career in Human Resources or Administrative Support. It is a great position for anyone with training or experience with customer service, record-keeping, administrative support or project management, in any field or industry, as a paid employee or unpaid volunteer. No experience in human resources is required.

Locations: City Hall, in-person

Hours: Onsite Monday - Thursday, 8:00am - 1:00pm. This is a supplemental, variable position and may not exceed 29 hours per week and 1,040 hours per year. Hours will be an average of 20 hours per week. This is an hourly, part-time position with no benefits. You may occasionally be asked to work additional hours with advanced notice. This role has the potential to become a full-time position in 2027 or 2028, although the full-time option is not guaranteed.

Tentative Start Date: December 2, 2026

• Serve as a customer service representative for Human Resources Department by providing reception and front desk services in the HR department lobby, including greeting visitors
• Screen, direct and/or respond to citizen, job applicant, and employee phone calls and email questions
• Responsible for records lifecycle administration, including records destruction compliance, physical and electronic filing, and archiving
• Use of SharePoint for electronic filing and records organization
• Conduct I-9 and E-Verify employment verification
• Develop, update, maintain, and retrieve data from spreadsheets, database programs and/or other sources
• Research, compile, analyze, and process data for departmental public records requests, ensuring compliance to applicable rules and regulations
• Maintain electronic and paper-based information, directories and filing systems
• Assist with recruitment processes and other tasks as assigned
• Provide accurate and confidential data entry and data retrieval
• Prepare and distribute reports to other departments, employees and/or the public
• Create, update, and maintain applicable standard operating procedures
• Maintain confidential personnel information including new hires, terminations, and retirement data
• Administer and maintain absolute confidentiality of work-related issues, employee records ,and City information
• Assist with special projects as assigned and perform other duties as assigned

About You:

You have a \"How Can I Help\" attitude. Whether it’s helping our HR Team be successful with serving the needs of 700 plus employees or being the person who makes sure our new hires start their journey with us on a great foot forward, you are naturally friendly, responsive, and timely in all of your communication and engagement with others. You are very well organized and love to keep track of all the details, deadlines, and paperwork. In fact, you’ve been told that your organizational skills are your superpower! You also have an ability to look forward and forecast upcoming needs from the people around you or employees, sometimes proactively seeing the needs of the team before they know to ask you for help.

Education and experience:

• High School diploma or G.E.D
• Two years of progressively responsible office and administrative support experience

Other

Approved reasonable accommodation requests will be made to enable individuals with disabilities to perform the essential functions of the job.
This class description describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, and skills required of the job.

Please review the Administrative Assistant (Supplemental) SNR description for more information about the knowledge, skills, abilities, working conditions, and physical requirements.

This is a supplemental, non-benefitted position