HR Administrative Assistant

Grace Healthcare Services; Edison (NJ); On-site; USD 42,000 - 56,000; Full time

Job summary

Grace Healthcare Services is seeking an HR Administrative Assistant to support the HR team in managing essential HR functions within a fast-paced healthcare environment. The role focuses on onboarding, records maintenance, payroll support, and benefits coordination.

The ideal candidate will be highly organized, discreet with confidential information, and proficient in Microsoft Office and HRIS systems to streamline HR processes and improve employee engagement.

Qualifications

• 1–3 years of HR experience, healthcare industry preferred.
• Strong understanding of HR policies, procedures, and compliance regulations.
• Excellent organizational and multitasking skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and HRIS systems.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• A proactive and solutions-oriented mindset.

Responsibilities

• Assist with onboarding new hires, ensuring all documentation is accurate and compliant.
• Maintain and update employee records in HRIS and personnel files.
• Support payroll processing by collecting and verifying timekeeping information.
• Coordinate benefits enrollment, answer employee inquiries, and assist with open enrollment.
• Ensure compliance with state and federal employment regulations.
• Assist in recruitment efforts, including scheduling interviews and conducting background checks.
• Provide administrative support for performance management and employee relations processes.
• Organize and maintain HR documentation, policies, and procedures.
• Support HR projects and initiatives to enhance employee engagement and retention.

Skills

HR experience

HR policies

Organization

MS Office

HRIS

Communication

Confidentiality

Proactive

Tools

HRIS

Microsoft Office

Job description

Grace Healthcare Services is seeking a detail-oriented HR Administrative Assistant to support our Human Resources team in managing essential HR functions. This role is ideal for a highly organized professional who thrives in a fast-paced healthcare environment and is passionate about supporting employees and streamlining HR processes.

Key Responsibilities:

• Assist with onboarding new hires, ensuring all documentation is accurate and compliant
• Maintain and update employee records in HRIS and personnel files
• Support payroll processing by collecting and verifying timekeeping information
• Coordinate benefits enrollment, answer employee inquiries, and assist with open enrollment
• Ensure compliance with state and federal employment regulations
• Assist in recruitment efforts, including scheduling interviews and conducting background checks
• Provide administrative support for performance management and employee relations processes
• Organize and maintain HR documentation, policies, and procedures
• Support HR projects and initiatives to enhance employee engagement and retention

Qualifications:

• 1-3 years of HR experience (healthcare industry preferred)
• Strong understanding of HR policies, procedures, and compliance regulations
• Excellent organizational and multitasking skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and HRIS systems
• Strong communication and interpersonal skills
• Ability to handle confidential information with discretion
• A proactive and solutions-oriented mindset

Why Join Grace Healthcare Services?

• Mission-Driven Work: Make a meaningful impact in a compassionate healthcare setting
• Growth Opportunities: Expand your HR expertise in a dynamic and supportive team
• Team-Oriented Culture: Work in an environment that values collaboration and innovation