HR Administrative Assistant

Evolving Solution Services; Copper Center (AK); On-site; USD 45,000 - 60,000; Full time

Job summary

The CRNA is seeking an HR Assistant to support recruitment, administrative duties and financial check processing. The role includes posting positions in the HRIS, coordinating interviews, and onboarding while maintaining strict confidentiality and HIPAA compliance.

Working in Alaska, you will support with compensation analyses, approvals, and data integrity, ensuring respectful engagement with Alaska Native communities and adherence to policies.

Qualifications

• Knowledge of HR policies and benefits procedures.
• Familiarity with state and federal employment laws.
• Experience with recruitment and staffing processes.
• Ability to maintain accurate records.
• Ability to handle confidential information with discretion.
• Experience working with Alaska Native communities.
• Strong written and verbal communication skills.

Responsibilities

• Create and post new positions in the HRIS system and communicate opportunities to recruitment partners.
• Design recruitment strategies and expand the candidate pool.
• Coordinate interviews and prepare timely offer letters.
• Manage HRIS tasks and onboarding documentation.
• Analyze compensation for openings to ensure equitable pay practices.
• Oversee HRIS approvals and related process steps.
• Coordinate procurement of departmental supplies.
• Prepare finance checks and collect signatures.
• Coordinate fingerprinting and badge issuance for new hires.
• All other HR operations tasks as assigned.

Skills

HR policies

Benefits policies

Labor laws

Customer service

Recruitment

Record keeping

Confidentiality

Alaska Native culture

Communication skills

HIPAA

Education

Associate/technical degree in business

High school diploma + 6 years HR experience

PHR or SHRM-CP

Job description

The Human Resources Assistant provides essential support to the HR team through recruiting, administrative responsibilities, and assisting with financial check processing.

JOB DUTIES

• Lead the creation and posting of new positions in the HRIS system, ensuring prompt communication of job opportunities to Compacted Tribal Administrators and primary recruitment partners.
• Design and execute innovative recruitment strategies to attract and engage top-tier candidates. Build and maintain strong relationships with recruiting resources to broaden the applicant pool.
• Partner with hiring managers to streamline interview coordination and facilitate timely, consistent offer letters to selected candidates, ensuring a fair and efficient hiring process.
• Ensure all HRIS recruiting tasks are thoroughly completed and submitted for onboarding, fostering team collaboration and process integrity.
• Analyze compensation for current and future job openings to uphold equitable and competitive pay practices across CRNA and throughout Alaska.
• Oversee and expedite approvals for HRIS processes, such as Personnel Action Forms, exit interviews, and supporting documentation.
• Oversee departmental supply procurement to guarantee the availability of essential resources.
• Prepare finance checks and manage the collection of necessary signatures efficiently.
• Coordinate fingerprinting and badge issuance for new hires and existing employees.
• Take on additional responsibilities as assigned to support HR operations.

NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of human resources and benefits policies and procedures.
• Knowledge of applicable state and federal laws and requirements.
• Knowledge of customer service concepts and practices.
• Knowledge of recruitment and staffing processes.
• Ability to input and maintain accurate records.
• Ability to act with integrity, professionalism, and confidentiality.
• Strong understanding and sensitivity to Alaska Native culture and lifestyle, with demonstrated experience working effectively with Alaska Native population.
• Strong written, analytical, verbal, and interpersonal skills.
• Effective oral and written communications skills with sensitivity to lifestyles of targeted participants.
• Ability to keep accurate records and produce timely and accurate written reports.
• Ability to maintain strict confidentiality as required for HIPAA, other regulations and organization matters.
• Ability to learn and apply program/agency operating policies and procedures.
• Ability to manage multiple priorities and tasks concurrently and meet deadlines.
• Ability to establish and maintain cooperative working relationships, including outside contacts.
• Ability to work independently as well as with teams.

MINIMUM QUALIFICATIONS

• Associate or technical degree; preferably in business or other related fields, but open to consider other fields; or High school diploma and six (6) years of HR Management experience involving recruitment, employee relations, and/or other HR Management activity.
• Extreme attention to detail and ensuring quality control on deliverables
• Ability to multi-task

PREFERRED QUALIFICATIONS

• Six (6) years of HR management experience
• PHR or SHRM-CP Certification

WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 25 lbs. The majority of work is performed in an office setting with a wide variety of people with differing functions, personalities, and abilities. CRNA is a smoke free and tobacco free campus. May require local travel between compact services of CRNA which may involve exposure to extreme weather conditions. Works in an environment where protection of client confidentiality is essential. Personal Protective Equipment will be provided when and where needed.

SPECIFICATIONS

Supervision Received:

Work will be monitored through meetings, reports, and regular communication with the immediate supervisor. General guidelines for operations are based on program requirements, conditions of grant award(s), and the general policies and procedures of CRNA.

Contacts:

Contacts include and not limited to organizational staff, clients, and outside agencies.

CONDITIONS OF HIRE

• All employment at CRNA is “at will.” This means that the employee or CRNA may terminate employment at any time and for any reason. Unless specified in writing, no term of employment is expressed or implied for this position.
• CRNA is a no tolerance workplace. All employees must pass an initial and random drug and alcohol screening to be eligible for and maintain employment.
• CRNA has several positions that require a criminal background check for the safety of our clients. All employment offers in the “covered” classification are conditional until CRNA has received a Federal criminal background check verifying eligibility to work in these programs.
• First Aid/CPR certification must be obtained within 90 days of hire for required positions.
• As applicable by position and company policy, must meet standards for fitness for duty, immunizations, credentialing and privileging.

ACKNOWLEDGMENT STATEMENT

This Job Description describes the essential functions and qualifications. It is not an exhaustive statement of all the duties, responsibilities, or qualifications of the job; management has the exclusive right to alter this job description at any time without notice. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, job-related duties. This document is not intended to exclude modifications consistent with providing reasonable accommodation for a disability.

This position will (or may) require you to frequently (or incidentally) drive your personal vehicle for CRNA business. In order to drive your personal vehicle for CRNA business an individual must provide a copy of their current Alaska Driver’s License and a copy of their proof of personal liability insurance. No employee may transport a CRNA client in a personal vehicle.