HR Administrative Assistant

Mental Health Association - Western MA; Chicopee (MA); Vor Ort; USD 26.000 - 28.000; Vollzeit

Benefits dieser Stelle

Health Plan

Retirement Plan

Paid Time Off

Family Leave

Long Term Disability

Zusammenfassung

Mental Health Association - Western MA is seeking an Human Resources Administrative Assistant to support recruitment, onboarding, compliance, and employee relations. The role emphasizes accurate HR records, data entry in ADP, and helping maintain a positive employee experience in a compliant, high-volume environment.

The position operates Monday to Friday, 9am–5pm, with an hourly pay range of $19–$20. The HR team collaborates closely to support agency programs and staff across departments.

Qualifikationen

• 1–2 years of experience in an administrative or HR support role.
• Excellent computer skills, particularly in Microsoft Office (Word, Excel, Outlook) and HR database systems.
• Excellent written, verbal, and interpersonal communication skills.
• Exceptional organizational and time management skills with strong attention to detail.
• Ability to manage multiple priorities, maintain confidentiality, and follow through on assignments.
• Self-motivated, team-oriented, and adaptable.

Aufgaben

• Track and organize applications that are not moving forward.
• Assist in reference checks for all divisions.
• Enter new hire credentials in HRIS (ADP).
• Create new hire folders and file in Main HR Office.
• Assist with I-9 documentation, E-Verify, and audit preparation.

Kenntnisse

Microsoft Office

Communication

Time management

Teamwork

Confidentiality

Tools

ADP HRIS

E-Verify

HRIS

Jobbeschreibung

The Human Resources Administrative Assistant supports the Human Resources Department by performing a variety of administrative functions related to recruitment, hiring, onboarding, compliance, and ongoing employee support. This role plays a key part in delivering a consistent, positive employee experience and in ensuring HR processes run efficiently and in compliance with agency policies and all applicable regulations.

Schedule: Mon - Fri 9am - 5pm

Pay range: $19 - 20 per hour

Essential Duties and Responsibilities

Recruitment & Hiring Support

• Track and organize applications that are not moving forward
• Assist in conducting reference checks for all divisions
• Create new hire attendance /sick line informational cards
• Enter new hire candidate’s credentials in HRIS (ADP)
• Create new hire folders and file in Main HR Office
• Assist with I-9 documentation, E-Verify, and audit preparation.
• Maintain accurate and up-to-date employee records in both electronic and paper systems.

Employee Support & HR Communications

• Manage the agency’s Call Out Line
• Process internal job offers and employee transfer/promotion paperwork
• Manage MHA’s Internship Program
• Provide general support related to HR policies, benefits, and employee inquiries.
• Manage MHA Cares Program and participate in the EAP webinars

Additional HR Functions

• Assist with data entry and updates in the Human Resources Information System (HRIS).
• Provide administrative support to the HR team on day-to-day operations and ongoing projects.
• Serve as a proactive team member, contributing ideas and solutions to improve processes.
• Support compliance by maintaining knowledge of federal and state employment laws and agency standards.
• File all employee documents for both active and terminated employees weekly
• Process performance reviews in ADP
• Process & file Corrective Actions
• Manage equipment returns and assignments
• Anniversary and milestone letters
• Longevity award processing
• TB Test scheduling and follow-up
• Employment verifications

Other Duties

• Perform other similar or related duties as assigned by the Recruitment Manager or HR Leadership team.
• 1–2 years of experience in an administrative or HR support role
• Excellent computer skills, particularly in Microsoft Office (Word, Excel, Outlook) and HR database systems
• Excellent written, verbal, and interpersonal communication skills
• Exceptional organizational and time management skills with strong attention to detail
• Ability to manage multiple priorities, maintain confidentiality, and follow through on assignments
• Self-motivated, team-oriented, and adaptable

Physical Demands and Work Environment

While performing the duties of this job, the employee is regularly required to speak, hear, type, and use a computer. The employee may occasionally need to kneel, sit, push, pull, and reach. Visual requirements include color distinction, close vision, and the ability to read from a computer screen. The noise level is generally quiet to moderate, and the work is performed primarily indoors in an office setting.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (403B, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Long Term Disability