HR Admin - PI

Downtown-Ford-Sacramento; Sacramento (CA); On-site; USD 52,000 - 62,000; Full time

Job summary

Downtown Ford of Sacramento is seeking an organized HR Clerk to join our Human Resources team. This role supports day-to-day HR functions, onboarding, and benefits enrollment, and acts as a backup for payroll processing.

Confidentiality and reliability are essential as you handle payroll data and records. Candidates should have some HR experience, strong data-entry skills, and a background in HR support or HR internships.

Qualifications

• High school diploma or equivalent; associate or bachelor degree in HR/business preferred.
• 1+ year HR-related experience strongly encouraged (HR clerk/assistant, intern, payroll support).
• Familiarity with onboarding, recordkeeping, and compliance documentation.
• Strong data entry accuracy and confidentiality required.
• Basic proficiency with Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Maintain and update employee records, files, and HR databases.
• Assist with onboarding paperwork, orientation scheduling, and benefits enrollment.
• Support payroll processing by collecting, verifying, and entering timekeeping data.
• Serve as a backup for payroll duties to ensure smooth payroll runs.
• Help track PTO, attendance, and leave requests; maintain FMLA records.

Skills

Strong communication skills

Attention to detail

Discretion with confidential info

Time management

Education

High school diploma or equivalent

Associate's or Bachelor's degree in HR/Business

Tools

Microsoft Office

Job description

Description

About the Role

Downtown Ford of Sacramento is seeking an organized and detail-oriented HR Clerk to join our Human Resources team. This role is best suited for a candidate with some prior HR experience — candidates with a background in HR support, HR administration, or HR internships are strongly encouraged to apply. You'll support day-to-day HR functions and serve as a backup for payroll processing, so accuracy, confidentiality, and reliability are a must.

What You'll Do

• Maintain and update employee records, files, and HR databases (physical and digital)
• Assist with new hire onboarding paperwork, orientation scheduling, and benefits enrollment
• Support payroll processing by collecting, verifying, and entering timekeeping data
• Serve as a backup for payroll duties, ensuring payroll runs smoothly in the absence of the primary payroll administrator
• Help track PTO, attendance, and employee leave requests
• Track and maintain FMLA leave records, ensuring proper documentation and compliance with tracking deadlines
• Track and maintain workers' compensation claims, including documentation, follow-up, and status updates
• Respond to routine employee questions regarding HR policies, benefits and pay
• Prepare HR-related correspondence, reports, and forms
• Assist with compliance recordkeeping (I-9s, licensing, certifications, etc.)
• Support recruiting efforts such as posting job openings, scheduling interviews, and processing applications
• Maintain strict confidentiality of employee and payroll information
• Provide general administrative support to the HR department as needed

What We Offer

• Full benefits package (medical, dental, vision)
• 401(k) with company match
• Paid time off and holidays
• On-the-job training and opportunities for growth within HR/payroll
• Supportive team environment

Requirements

What We're Looking For

• High school diploma or equivalent required; Associate's or Bachelor's degree in HR, Business, or related field preferred
• 1+ year of HR-related experience strongly encouraged (e.g., HR clerk/assistant, HR intern, payroll support, benefits administration); general office/administrative experience alone is not the focus of this role
• Familiarity with basic HR functions such as onboarding, recordkeeping, and compliance documentation
• Strong attention to detail and accuracy with data entry
• Basic proficiency in Microsoft Office (Excel, Word, Outlook)
• Excellent organizational and time-management skills
• Strong communication skills and a professional, friendly demeanor
• Ability to handle sensitive and confidential information with discretion
• Dealership or automotive industry experience is a plus, but not required