HP Administrative Assistant

20 Driscoll Children's Health Plan; Corpus Christi (TX); On-site; USD 38,000 - 47,000; Full time

Job summary

Driscoll Health System seeks an administrative professional to support operations, manage calendars, and assist with data reporting. The role involves coordinating meetings, travel, and documentation, while maintaining confidentiality and program integrity.

Requires a Bachelor's degree or 3–5 years related experience and strong Microsoft Office skills. The position supports Epic Tapestry initiatives and related projects within a hospital network serving South Texas communities.

Qualifications

• Bachelor's degree from four-year college or university, or 3–5 years related experience.
• Proficiency in Microsoft Office and data gathering for reports.
• Experience with scheduling travel and preparing materials.

Responsibilities

• Coordinate location, catering, materials for meetings and events.
• Record and transcribe meeting minutes for various meetings.
• Greet visitors and route inquiries to appropriate staff.
• Assist with travel arrangements for Epic Tapestry team.
• Prepare documentation and materials for newsletters or communications.

Skills

Microsoft Office

Data gathering

Meeting minutes

Travel arrangements

Timekeeping

Education

Bachelor's degree (B.A.)

Tools

Kronos

Epic Tapestry

Job description

Where compassion meets innovation and technology and our employees are family. Thank you for your interest in joining our team! Please review the job information below. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be all-inclusive; the employee will perform other reasonably related business duties as assigned by the immediate supervisor and/or VP of Operations and Director of Claims as required.

• Maintains utmost level of confidentiality at all times.
• Adheres to health plan policies and procedures.
• Demonstrates business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines.
• Maintains composure, effectiveness, and flexibility under pressure.
• Uses Microsoft Office to perform a variety of assignments.
• Gathers data and other necessary information for preparing various reports.
• Types and reproduces written materials or correspondence.
• Coordinates location, catering, presentation materials, audio-visual support and notification of meetings, appointments, conferences, telephone calls, etc.
• Records/transcribes meeting minutes from various meetings.
• Answers/screens incoming telephone calls and routes call to appropriate individual or takes messages as appropriate.
• Meeting agenda and minutes recording/preparation.
• Assist in the scheduling of travel for the Epic Tapestry team.
• Helps with preparation of documentation by copying, printing and organizing for the Tapestry implementation.
• Opens, sorts and distributes incoming mail. Utilizes couriers, the US Mail and delivery services as needed.
• Greets visitors, ascertains nature of business, and escorts visitor to appropriate person/area.
• Orders office supplies and equipment using the authorized online ordering system.
• Assist with Managing and Tracking employee time by utilizing the Kronos system.
• Makes or reviews inbound and outbound travel arrangements and files related travel expense reports.
• Has a basic understanding of claim processing, adjudication and forms for both professional and institutional.
• May assist in the coordination/participation of special events; may help with the implementation process and coordination of services provided through awarded grants or programs that DCH may be involved in.
• Participates in preparing material for use in newsletters, fax blasts or other communications that are sent to providers and/or members.
• Participate in the preparation of materials for bi-weekly on-site meetings with the Epicimplementation team.

EDUCATION AND/OR EXPERIENCE: Bachelor's degree (B. A.) from four-year college or university; or three to five years related experience and/or training; or equivalent combination of education and experience.

Until all children are well. Driscoll Children’s Hospital and its specialty centers, urgent care centers, and after-hours facility serve a vast area covering 31 South Texas counties. The hospital is a 191-bed tertiary care center offering 32 medical and 13 surgical specialties. Combined with our non-profit, community-based Health Plan, Driscoll Health System is an exceptional workplace for anyone with a big heart and a drive for success. Smiles, hugs and a soothing touch are as much a part of Driscoll’s approach to treating children as is its advanced medical treatments and technologies.

The core values at Driscoll Heath System are: Compassion, Advocacy, Respect, Excellence, and Stewardship. These values are exemplified through every position - from treating the most critical patients hands-on, to maintaining a clean environment, to keeping the organization running from behind the scenes.

We invite you to learn about Driscoll’s rich history and explore the laidback lifestyle South Texas has to offer.