Housing Specialist

Quadel Consulting Corporation; Miami (FL); On-site; USD 38,000 - 60,000; Full time

Job summary

Quadel is seeking dedicated professionals to help grow our mission and support HUD-regulated housing programs. The role involves processing applications, determining eligibility, and preparing contracts under HUD regulations and our Administrative Plan.

The incumbent will communicate with participants, owners, and staff, maintain confidential files, and conduct re-examinations while ensuring accuracy and compliance in a high-volume environment.

Qualifications

• High school graduate or equivalent is required.
• Proficiency in written/spoken English is required; bilingual abilities (Spanish/Creole a plus) are beneficial.
• Must obtain required certifications within specified timeframes.

Responsibilities

• Conducts assigned activities and transactions in a timely and accurate manner.
• Supports SEMAP, contractual standards, and performance measures.
• Plans and schedules activities to facilitate timely turn-around of transactions.
• Meets established accuracy and timeliness standards for transactions.
• Ensures compliance with HUD rules, policies, and Administrative Plan procedures.
• Provides professional customer service and answers inquiries from participants, owners, applicants, and the public.
• Maintains confidentiality of PII and handles sensitive information.
• Performs data entry and generates reports related to rent calculations and subsidies.
• Completes income, asset, and subsidy calculations and notifies participants of changes.
• Coordinates moves, rent increases, implementations of portability, and hearings as needed.
• Assists with HAP contracts and tenancy processing; supports supervisors and managers.

Skills

Computer skills

Organizational skills

Analytical skills

Math skills

Communication skills

English proficiency

Spanish/Creole

Team collaboration

Customer service

Job description

At Quadel, we believe great work starts with great people. That's why we focus on building teams that care deeply about the communities we serve and the colleagues we work beside every day. We're currently seeking dedicated professionals who are ready to grow with us and help drive our mission forward.

JOB SUMMARY

Performs various HCV program activities including, but not limited to processing applications for eligibility and screening, re-certifying participant's status to ensure continued eligibility, preparing contracts, conducting briefings, and verifying information, all in conformance with U.S. Department of Housing and Urban Development (HUD) regulations, the Administrative Plan, procedures and prescribed performance standards. Transaction assignments include eligibility determination, leasing, annual re-certifications, interim changes, portability, moves, rent increases, rent reasonableness, HAP contracts, portability, informal review and hearing preparation, and terminations.

DUTIES AND RESPONSIBILITIES

• Conducts assigned activities and transactions. Completes assigned work on a timely and accurate basis.
• Conducts all work activities in a manner that supports achievement of SEMAP, contractual standards, and/or other performance measures as required.
• Plans and schedules activities to facilitate timely turn-around of transactions.
• Meets established performance standards for accuracy and timeliness of transactions.
• Ensures all programs are operated in compliance with rules, regulations, policies and procedures adopted and set down by HUD, program management, and/or the Administrative Plan and procedures.
• Demonstrates a high level of professionalism and superior customer service skills at all times. Answers phone, talks to prospective owners about the program; answers inquiries from participants, owners, applicants and the public.
• Conducts all activities to ensure nondiscrimination.
• Maintains productivity information in prescribed formats and prepares statistical reports as requested.
• Determines eligibility for regular HCV and special program participation and assists in utilizing all regular and special program vouchers within scheduled timeframes to help maintain leasing schedule.
• Reviews applications, verifications and other documentation to ensure accuracy and completeness; ensures that required documentation is distributed to correct parties, i.e., owner, participant and manager.
• Verifies and documents family composition, citizenship status, income, age, identity, assets and other information as required
• Establishes and maintains individual applicant/participant files and handles all personally identifiable information (PII) in strictest confidence.
• Conducts annual and interim re-examinations of income and family composition, including interviewing participants, processing changes, verifying income, calculating proper subsidy amounts, and notifying participants of changes in rent or unit eligibility.
• Conducts processes for moves, rent increases and rent reasonableness.
• Conducts processes for portability.
• Conducts processes for informal reviews and hearings, and terminations.
• Conducts processes for HAP contracts.
• Performs accurate and timely data entry to maintain updated computer files pertaining to rent calculations and master files; utilizes computer programs to prepare correspondence and reports, including activity reports etc., and reports as required.
• Maintains skill sets necessary to meet performance standards and comply with changing administrative requirements as directed. Reads PIH notices, Administrative Plan, procedures, training materials, guidance and other HCV-related publications.
• Completes accurate calculations of income, assets, deductions, expenses, total tenant payment, family share, HAP payments, and utility allowances and reimbursements. Identifies discrepancies and takes appropriate corrective action.
• Completes identified error corrections in timely manner.
• Processes requests for tenancy approval.
• Coordinates activities with Supervisors, Managers, Inspectors, and other coworkers.
• Reports all other complaints and issues immediately to Supervisor.
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS

• High school graduate or equivalent
• Must obtain required certifications within specified timeframes
• Knowledge of the HCV program requirements, policies, or procedures, preferred
• Strong computer skills.
• Excellent organizational, analytical, and math skills required.
• Good Oral/Written Communication skills a must.
• Proven ability to interact and work with a diverse group of people.
• Ability to maintain information, complete reports, and utilize computerized systems.
• Ability to effectively communicate verbally, individually and in groups, with internal contacts, tenants, property owners, and other external contacts as appropriate
• Ability to work in a high volume, deadline driven environment.
• Proficiency in written and spoken English is required to effectively communicate with customers, team members, and management.
• Professional working proficiency in Spanish/Creole a plus.

PHYSICAL DEMANDS AND WORK ENVIORNMENT

• Occasionally required to stand.
• Occasionally required to walk.
• Frequently required to sit.
• Continually required to utilize hand and finger dexterity.
• Continually required to talk or hear.
• Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard.
• Occasionally/required to lift/push/carry items up to 25lbs.

Quadel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, veteran status, or any other protected status under applicable law.

Quadel complies with the Americans with Disabilities Act (ADA) and provides reasonable accommodations to qualified individuals with disabilities throughout the hiring process.

Employment is contingent upon successful completion of preemployment requirements, which may include background screening, pre-employment drug test and verification of credentials.

This job description reflects the general nature of the position and is not an exhaustive list of duties or responsibilities.